Wednesday, February 15, 2017

The Asia Foundation - Receptionist


Position Title
: Receptionist  
: Jakarta, Indonesia
Job Type and duration of contract
: Full-Time, 1 year contract period
Closing Date
: February 24, 2017
The Asia Foundation urgently needs qualified candidates for Receptionist position. Receptionist is responsible for answering telephones and taking accurate phone messages, greeting office visitors, handling incoming mail/package, coordinates drivers’ daily schedules and provide necessary information regarding the vehicle use, taxi voucher and courier service, and any occasional secretarial and administrative support to professional staff, as requested. 

·         Greets and assist all visitors 
·         Notifies appropriate employee of visitor's arrival 
·         Keeps the reception area clean, tidy, noise free and in good order
·         Answers telephone and provides appropriate information 
·         Direct caller to destination. Records name, time of call, nature of business and person called upon if employee is unavailable. Accurately takes and delivers messages. 
·         Place phone calls on behalf of Senior Staff
·         Responds to caller questions about Foundation programs, as appropriate.
·          Handling incoming mail/package (except pouch) and maintaining necessary logs
·         Manage Vehicles and Drivers Schedule under supervision of Office Manager
·         Key-in the Drivers log/travel records for official and personal use.
·     Tracking of taxi voucher use & all incoming operational invoices from vendors to be submitted to Finance.
·        Tracking outgoing mail for SF office pouch and handling delivery order to International courier service, maintain log for the pouch contents.
·       Handling hotel & travel agent proposals, create a summary and filling, and organize a tender once a year. 
·         Maintain publication information shelves at the reception by supplying relevant publication copies.
·         Monitoring stocks of TAF one-pager, project list, and annual reports.
·       Receives incoming faxes and documents via courier and distributes to appropriate staff and maintains a log (faxes from Donors may be photocopied)
·         Receives incoming e-mail and forwards to appropriate staff
·         Maintain the conference room usage schedule
·         Minimum two year work experience in a multinational company
·         Degree or equivalent certificate in secretarial studies
·         Excellent verbal and written communication skills in both English and Bahasa Indonesia
·         Excellent interpersonal skills
·         Professional organizational abilities
·         Computer proficiency in Microsoft Office and Email
Please send your application letter and CV to The Asia Foundation by e-mail to by February 24, 2017. Please write "Receptionist" on the Subject of the e-mail. The Asia Foundation is an equal opportunity employer. 

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