Wednesday, February 22, 2017

Vacancy: Finance and Administration Officer at Simavi

 Simavi is an ambitious, growingdevelopment organisation of more than 50 people, based in the Netherlands.Together with local partners, we improve the health of people in the poorestregions in developing countries. With more than one hundred partners we worktogether with communities. We influence the policies of governments to takeinto account the health and rights of the poorest people. We campaign to engagethe general public and involve them in what we do. We focus on the poorestregions of nine developing countries in Asia and Africa.

Simavi is looking for a:
Finance & AdministrationOfficer

This vacancy is open toIndonesian nationals only

Simavi has been operational inIndonesia since 1925 by working through local NGO partners both in WASH andSRHR sectors. As of January 1st 2016 Simavi is implementing a new programmenamed SEHATI (Sustainable Sanitation for Eastern Indonesia). And Simavi isinvolved in PROPOPI, a public-private partnership project between PDAM KotaBandung, Vitens Evides International, TU Delft and Simavi. The objective is toimprove pro-poor access and quality of water supply in Bandung, West Java, byproviding drinking water to people as well as improving service level forcustomers.
The Job The Finance and AdministrationOfficer (FAO) will be responsible for performing a range of administrative andfinance tasks to support efficient office operation within Simavi IndonesiaOffice. She/He ensures that the financial and administrative managementroutines and systems are respected and that regulations and policies standardsare adhered to in accordance with Simavi and donor requirements.
Position in the organisation The Finance and AdministrationOfficer (FAO) will report directly to the Finance and Operations Manager inJakarta. She/He will also work closely with program team in the Indonesiaoffice.
Tasks and responsibilities 1. Finance ·        Reviews all finance documents such as travelexpense claims, reimbursements, advance requests, advance reconciliations andinvoices from external parties. This includes ensuring all supporting documentsare complete and in line with the Simavi’s rules and policies. ·        Prepares payment vouchers and requests anapproval from the Country Representative. ·        Maintains and updates the petty cash and bankbook ledger properly and accurately. ·        Maintains the advance status for all staff andreminds staff to reconcile the advance before the deadline. ·        Maintains a proper filling system of allfinancial documents and securely kept in a lockable cabinet. ·        Assists the Finance and Operations Manager onaudit purpose.  2. Administration ·        Provides administrative support related toIndonesia office operation such as organizing logistics for missions, meetings,conferences and other special events. This also relates to program activities. ·        Liaises with travel agent and assists all staffto prepare travel arrangements such as flights and hotel either domestic orinternational. ·        Prepares contracts engaged by Simavi with thirdparties (e.g. renting premises/houses/vehicle, ICT maintenance, localconsultancy contract, etc) for approval by Country Representative. ·        Monitors and updates the inventory of officesupplies and assets and oversees the maintenance of the office equipment andits facilities. ·        Maintains monthly time sheets for all staff,leave forms and schedules. Keeps all records accurately in collaboration withFinance and Operations Manager. ·        Manages procurement process such as ensuring allpurchase requests have been approved, obtaining quotes, preparing bid analysisand producing purchase order. This includes ensuring all procurement processesare in line with Simavi’s policies and procedures. ·        Assists program team in taking minutes ofmeeting and distribute it. ·        Maintains a proper filling system of alldocuments both electronic and hardcopy.  Profile Knowledge and experience: ·        Bachelor’s degree or other diploma in Finance,Accounting, Administration or relevant field. ·        Minimum 3 years of practical experience in asimilar position, preferably within an (I)NGO or internationally-funded project.·        Knowledge of program finance and administrationmanagement. ·        Knowledge of national laws for tax. ·        Experience in implementing organization policiesand procedures. ·        Experience in office administration andprocurement rules.  Skills and competencies: ·        Intermediate oral and written skills in English.·        Ability to manage and prioritize a high workloadand multiple tasks in a fast paced environment with tight deadlines. ·        Attention to detail and high level of accuracy. ·        Good communication skills, punctuality andhelpfulness. ·        Ability to present information and respond toquestions from senior management. ·        Ability to work independently and as ateam-member ·        Ability to train people on financial andadministration management. ·        Proactive problem solver. ·        Computer skills such as spreadsheet, e-mail,database management and word prosessing.  Location and starting date Based in: Jakarta, Indonesia.Preferred starting date: a.s.a.p.
Simavi offers 1 year consultancy contract(fulltime) with possible extension and good primary and secondary conditions.
More information If you have any questions aboutthe position, please contact our Finance & Operations Manager EfendiSiahaan via

To get to know our organisation,please visit our website
To apply Do you recognise yourself in theprofile? Candidates are invited to apply before March 12th 2017. Pleasesend your letter and resume (in English, max. 4 pages) to,using reference Finance & Administration Officer. Apply only when you fit the totaljob description. References will be checked.

Commercial inquiries or jobpostings are not appreciated or accepted regarding this vacancy.

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