Simavi is an ambitious, growingdevelopment organisation of more than 50 people, based in the Netherlands.Together with local partners, we improve the health of people in the poorestregions in developing countries. With more than one hundred partners we worktogether with communities. We influence the policies of governments to takeinto account the health and rights of the poorest people. We campaign to engagethe general public and involve them in what we do. We focus on the poorestregions of nine developing countries in Asia and Africa.
Simavi is looking for a:
Finance & AdministrationOfficer
This vacancy is open toIndonesian nationals only
Simavi has been operational inIndonesia since 1925 by working through
local NGO partners both in WASH andSRHR sectors. As of January 1st 2016
Simavi is implementing a new programmenamed SEHATI (Sustainable
Sanitation for Eastern Indonesia). And Simavi isinvolved in PROPOPI, a
public-private partnership project between PDAM KotaBandung, Vitens
Evides International, TU Delft and Simavi. The objective is toimprove
pro-poor access and quality of water supply in Bandung, West Java,
byproviding drinking water to people as well as improving service level
The Job The Finance and AdministrationOfficer (FAO) will be responsible
for performing a range of administrative andfinance tasks to support
efficient office operation within Simavi IndonesiaOffice. She/He ensures
that the financial and administrative managementroutines and systems
are respected and that regulations and policies standardsare adhered to
in accordance with Simavi and donor requirements.
Position in the organisation The Finance and AdministrationOfficer (FAO)
will report directly to the Finance and Operations Manager inJakarta.
She/He will also work closely with program team in the Indonesiaoffice.
Tasks and responsibilities 1. Finance · Reviews all finance
documents such as travelexpense claims, reimbursements, advance
requests, advance reconciliations andinvoices from external parties.
This includes ensuring all supporting documentsare complete and in line
with the Simavi’s rules and policies. · Prepares payment vouchers
and requests anapproval from the Country Representative.
· Maintains and updates the petty cash and bankbook ledger
properly and accurately. · Maintains the advance status for all
staff andreminds staff to reconcile the advance before the deadline.
· Maintains a proper filling system of allfinancial documents and
securely kept in a lockable cabinet. · Assists the Finance and
Operations Manager onaudit purpose. 2. Administration · Provides
administrative support related toIndonesia office operation such as
organizing logistics for missions, meetings,conferences and other
special events. This also relates to program activities.
· Liaises with travel agent and assists all staffto prepare
travel arrangements such as flights and hotel either domestic
orinternational. · Prepares contracts engaged by Simavi with
thirdparties (e.g. renting premises/houses/vehicle, ICT maintenance,
localconsultancy contract, etc) for approval by Country Representative.
· Monitors and updates the inventory of officesupplies and assets
and oversees the maintenance of the office equipment andits facilities.
· Maintains monthly time sheets for all staff,leave forms and
schedules. Keeps all records accurately in collaboration withFinance and
Operations Manager. · Manages procurement process such as
ensuring allpurchase requests have been approved, obtaining quotes,
preparing bid analysisand producing purchase order. This includes
ensuring all procurement processesare in line with Simavi’s policies and
procedures. · Assists program team in taking minutes ofmeeting
and distribute it. · Maintains a proper filling system of
alldocuments both electronic and hardcopy. Profile Knowledge and
experience: · Bachelor’s degree or other diploma in
Finance,Accounting, Administration or relevant field. · Minimum 3
years of practical experience in asimilar position, preferably within
an (I)NGO or internationally-funded project.· Knowledge of
program finance and administrationmanagement. · Knowledge of
national laws for tax. · Experience in implementing organization
policiesand procedures. · Experience in office administration
andprocurement rules. Skills and competencies: · Intermediate
oral and written skills in English.· Ability to manage and
prioritize a high workloadand multiple tasks in a fast paced environment
with tight deadlines. · Attention to detail and high level of
accuracy. · Good communication skills, punctuality
andhelpfulness. · Ability to present information and respond
toquestions from senior management. · Ability to work
independently and as ateam-member · Ability to train people on
financial andadministration management. · Proactive problem
solver. · Computer skills such as spreadsheet, e-mail,database
management and word prosessing. Location and starting date Based in:
Jakarta, Indonesia.Preferred starting date: a.s.a.p.
Simavi offers 1 year consultancy contract(fulltime) with possible extension and good primary and secondary conditions.
More information If you have any questions aboutthe position, please
contact our Finance & Operations Manager EfendiSiahaan via firstname.lastname@example.org
To get to know our organisation,please visit our website www.simavi.org.
To apply Do you recognise yourself in theprofile? Candidates are invited
to apply before March 12th 2017. Pleasesend your letter and resume (in
English, max. 4 pages) to email@example.com,using
reference Finance & Administration Officer. Apply only when you fit
the totaljob description. References will be checked.
Commercial inquiries or jobpostings are not appreciated or accepted regarding this vacancy.