Job Announcement
Established
in 1915 with Helen Keller as a founding trustee, Helen Keller International
(HKI) works to save the sight and lives of the most vulnerable and
disadvantaged. Headquartered in New York City, HKI currently offers programs in
21 countries in Africa and Asia, as well as in the United States. The organization combats the causes and
consequences of blindness and malnutrition by establishing programs based on
evidence and research.
We are currently seeking a Finance Coordinator who will
be responsible for tracking the financial progress and implementation of all
activities of Helen Keller International in Indonesia.
Since the 1970s, HKI Indonesia has been working to establish sustainable
evidence-based approaches to enhance health and nutrition, improve education for
the disabled, and expand access to eye health services for Indonesians,
particularly women and children. HKI’s programs are integrated at all levels of
the government health and education structures by helping to develop human
resources and infrastructure, conduct needs assessments, analyze local context
to inform program design and implementation, train personnel, provide basic
equipment and supplies, deliver services if needed, and monitor program
progress and evaluate program impact.
SCOPE
OF THE POSITION:
Report Directly to: HKI
Indonesia Country Director.
Direct
the Work of: HKI Finance Staff and
Liaise with Senior Operations Coordinator and Program Managers.
Collaborate
with: HKI Asia Pacific
Regional Operations Staff; Governmental, International and Non-Governmental
Organizations.
MAJOR
TASKS AND ACTIVITIES:
Overall
Supervision and Coordination
·
Oversee Finance Staff and
support HKI office to achieve the objectives agreed to in grants and contracts
for HKI Indonesia projects.
·
With the Program Managers,
ensure up-to-date information on all financial aspects of programs
Financial
Management
·
Review of all finance-related
documents for processing;
·
Process payments (e-banking
as well as tax and entitlements) for approval;
·
Manage banking requirements;
·
Prepare monthly financial reports
for headquarters and project reports for donors;
·
Prepare and process
employee benefits;
·
Collaborate with the
Program Managers to ensure up-to-date information on all financial aspects of
programs.
·
Ensure sub-grant monitoring
and training of local partners of HKI concerning donor policies and procedures.
This includes alerting APRO and HQ of the need for a special audit for local
sub-grantees, funded by US government grants that spend more than $300,000 in a
fiscal year.
·
Under the leadership of the
Country Director, assist with audit processes for the country, which may
include annual financial statement audits in accordance with local laws, HKI
required audits (every two years) and donors’ audits in accordance with grant
agreements.
·
Oversee the preparation of
financial reports so that they comply with grant or contract agreements.
·
Ensure compliance with all HKI
financial policies and procedures as well as donor rules and regulations, and the
timely submission of financial reports within the guidelines established by HKI
and its donors.
·
Assist the Indonesia Country
Director to strengthen the capacity of the Finance staff.
·
Other duties as assigned by
the Country Director.
Skills/Knowledge Required:
·
Bachelor’s degree and at
least five years’ experience in accounting and/or financial management or in a closely
related field.
·
Previous financial
management experience with an international non-governmental organization or
similar entity.
·
Demonstrated experience and skills in budget
monitoring.
·
Knowledge of USAID rules
and regulations and other international donors’ rules and regulations would be
a plus.
·
Managing organization wide
audits as well as donor specific audits.
·
Good oral and written English language skills.
·
Computer literate in the use
of word-processing, spreadsheet, accounting software (preferably QuickBooks)
and local area networking.
DISCLAIMER:
The information presented indicates the general nature and
level of work expected of employees in this classification. It is not designed
to contain, nor be interpreted as, a comprehensive inventory of all duties,
responsibilities, qualifications and objectives required of employees assigned
to this job.
TO
APPLY:
Qualified candidates should submit their CVs and a one-page cover
letter in the body of their e-mail stating why they want to work for Helen
Keller International and why they are qualified for this position to: Indonesia.Recruitment@hki.org
Noting the job title in the subject line, “HKI Indonesia
Finance Coordinator.” Only shortlisted candidates will be contacted. All
applications should be received by 11 March 2017.
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