Vacancy as Programme Officer - TDH Netherlands

Terms of Reference

Programme Officer

Terre des Hommes Netherlands in Indonesia

Position: Programme Officer

Location: Jakarta, Indonesia

Section of the organisation: TdH/ Programme Department

Reports to: Programme Manager Strategic Partnership, based in the Netherlands

Duration: consultancy contract for 20 hours a week, starting half March 2017 for 1 year with possibility for extension

Background

Terre des Hommes Netherlands is a rights-based organisation that supports local partners in Asia and Africa, to prevent child exploitation in developing countries, to rescue children from exploitative situations and to ensure that these children can continue their development in a safe environment. Terre des Hommes focuses its long-term development work on Commercial Sexual Exploitation of Children, (Worst Forms of) Child Labour, Child Trafficking and Migration, and Sexual and Reproductive Health and Rights of Children (including Child Abuse and Child Marriage) and on Child Protection in Humanitarian Crisis. Terre des Hommes addresses these issues through four types of interventions: prevention of worst forms of child exploitation, prosecution of those who perpetrate crimes against children, promotion of a safe and conducive social/economic/legal context for children; and provision of services to ensure safe and enduring reintegration of child victims.

Terre des Hommes leads a five-year programme “Down to Zero”, financed by the Ministry of Foreign Affairs in The Netherlands, with four alliance partners: Defence for Children-ECPAT, Free a Girl, ICCO Cooperation and Plan Nederland. The objective of this programme is to end Commercial Sexual Exploitation of Children in 11 countries in Asia and Latin America, amongst which Indonesia. Terre des Hommes is presently looking for a part-time Programme Officer for its Down to Zero Programme in Indonesia.

Objective

The position of the Programme Officer has two objectives:

1. To fulfill the lead/coordination role of the DtZ Alliance Country Team in Indonesia.

The Down to Zero country team consists of 3 alliance members, under the leadership of TdH. The Programme Officer has a leadership role in the DtZ Country Alliance Team, and ensures coordination amongst the partners and representation of the alliance to external stakeholders.

2. To manage the DtZ programme of TdH in Indonesia.

The Programme Officer will be responsible for the successful implementation of the TdH programme in Indonesia with effective monitoring and management of the implementing partners.

Position within the organisation

Reports hierarchically to the Programme Manager Strategic Partnerships, based in the Hague, Netherlands.

Responsibilities and Results

Down to Zero coordination functions

1. Coordination of DtZ Country Alliance Team

• Ensure accurate, timely and effective communication between all alliance partners of DtZ and establishing mechanisms for smooth coordination of all partners within the programme
• Coordinate and consolidate annual reports and plans of the country alliance team.
• Contribute to annual planning meetings and outcome harvesting meetings of the DtZ alliance  in Indonesia to discuss and analyse progress of the programme towards our expected outcomes and goals.
• Maintain relationships within the alliance and external relations of the alliance, organise regularly country alliance team meetings and create an open platform for partners to share ideas and feedback. Ensure action points are followed-up.
• Support and coordinate the mid-term review data collection and analysis, as well as the end evaluation
• Implement the linking and learning agenda with the alliance partners and implementing partners, with joint learning activities. Create synergy between activities and partners.

2. Representation of DtZ Alliance and TdH

• Represent the DtZ Alliance in-country with the Dutch Embassy, the government, partners, donors and other stakeholders
• Represent TdH and attendance at meetings with local partners, authorities and other key stakeholders
• Liaise with stakeholders, relevant networks and members of the DtZ Steering Committee

Programme partner support functions

3. Management of TdH programme Indonesia

• Ensure quality, timely and accurate implementation of the DtZ programme in Indonesia, in line with the agreement with the donor, including fieldwork, M&E, work plans and training.
• Develop annual and quarterly reports, both financial and narrative in accordance with donor requirements in coordination with the implementing partners.
• Develop Annual Partner Contracts in close cooperation with DtZ partners and timely submit these for review and sign-off in the Hague; in close cooperation with local TdH partners develop and submit Results Frameworks and workplans for DtZ in Indonesia to the DtZ desk
• Analyse the project partners’ context and operational, organisational and project management, participate in conducting context analysis of proposed projects, including budgets, and evaluate whether the proposed project is in line with TdH policies, strategy and the laid–down selection criteria of the regional office. If needed, identify new partners.
• Monitor activities to ensure the quality of the service provision to beneficiaries, efficiency, effectiveness of the desired outputs and outcomes. Support in designing new proposals and contracts
• To identify new developments in the area of fighting CSEC, regularly provide the TdH programme team with advice on the way forward or necessary changes for achieving the overall goal of the programme.

4. Operational

• Budget holder of the DtZ budget in Indonesia. Control budgets, budget revisions and other financial processes. Maximising the efficient allocation of resources.
• Conduct annually field visits with TdH partners to monitor the partner contracts and reporting
• Responsible for logistics with organisation of meetings, conferences, events and travel.

Requirements

Knowledge and experience

• BA in a relevant field, such as programme management, community development, development cooperation, child rights, etc.
• Proven experience and success in the management of large donor-funded programmes, for at least 5 years
• A sound knowledge and understanding of project cycle management, coordination, and monitoring
• A sound knowledge and understanding of Commercial Sexual Exploitation of Children and interventions against the root causes and dealing with the consequences of CSEC
• Experience with Child Rights based programming is an advantage
• Experience of representation at all levels, including government and donor liaison
• Knowledge and understanding of the region and political, religious and social structures
• Experience with financial management and understanding of basic bookkeeping
• Previous experience in managing a programme team
• Excellent and proven writing and communication skills in English and Bahasa

Expected Personal Competencies

• Integrity: Understand ethical behaviour and practices, and ensure that own behaviour and the behaviour of the programme team is consistent with these standards and aligns with the values of the organization.
• Lead: Positively influence others to achieve results that are in the best interest of the organisation or alliance.
• Decision-making: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Communicate effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Organise: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
• Foster teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Plan adequately: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

How to apply

Please send your motivation letter and curriculum vitae by e-mail to asia@tdh.nl, clearly demonstrating how you meet the qualifications for this position before March 8th, 2017. References are required and will be verified. For more information about this position, you can contact Eline Pereboom at e.pereboom@tdh.nl.