District Assistant

Job categories Project Management

Vacancy code VA/2017/B5502/12181

Department/office AR, THOH, Indonesia

Duty station Dumai, Indonesia

Contract type Local ICA Support

Contract level LICA-5

Duration 3 months

Application period 18-Apr-2017 to 01-May-2017

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Background Information - Job-specific

The Bogor Agricultural Institute (IPB) and Columbia University’s Earth Institute, as UNOPS main partners, have developed a “Fire Response System” which contributed to the development of policy frameworks for responding to land and peat fires. This line of work is anticipated to scale up in 2016 through the GAMBUT project (‘Generating Anticipatory Measures for Better Utilization of Tropical Peatlands), comprising capacity building, policy development, technical expertise and knowledge enhancement, and stakeholder coordination. 

The District Officers will be based in Dumai, Rokan Hilir, Bengkalis Districts of Riau Province and in Palangka Raya, Pulang Pisau, Kapuas and Barito Selatan districts of Central Kalimantan Province.  S/he will report to the Provincial Coordinator. The function of the District Officer will be both technical and administrative, serving as the primary point of contact for district officials within the government and responsible for day-to-day operations of the project, coordinating workshops and training exercises as well as provides services to the different donors, partners and beneficiaries.   

Functional Responsibilities

Summary of Key Functions:

1. Project Delivery and Performance
2. Technical Functions
3. Stakeholder management
4. Knowledge management

Functional Responsibilities:

1.Project Delivery and Performance

• Support Provincial Coordinator in project implementation at the district level.

• Coordinate and liaise with Supervisor on the implementation progress, including internal and external project reports.
• Support Provincial Coordinator in managing project delivery at district level
• Support Provincial Coordinator in maintaining the following:
• Electronic File
• Manage the compilation and consolidation of relevant data of the mission.
• Assist preparation of district reporting in accordance to suggested template.

2.Technical Functions:

• Liaising with district governments, SKPD/District Task Force for planning and budgeting process
• Supporting Provincial Coordinator on Vulnerability Mapping Toolkit development
• Coordinate  Vulnerability Mapping Approach trainings, Policy Development Trainings and Option Identification Workshops at the district level
• Supporting Provincial Coordinator in facilitating FRS expansion at district level

3. Stakeholder Management:

• Establish and maintain solid working relationships with client and key stakeholders
• Maintain coordination and communications and ensure stakeholders at district level are aware of project activities, progress, exceptions and are in a position to accept handover products.
• Support Provincial coordinator in managing smooth information flows between project management and key stakeholders at district level, including improving the quality and relevance of information analysis at the district level.

4.Knowledge Management:

• Participate in the relevant Communities of Practice
• Actively interact with and provide feedback to other team members and/or other UN and INGO’s officials to share case studies, lessons learned and best practice on the Knowledge System.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

• Minimum completion of secondary school (high school diploma) is required. 
• A first university degree (Bachelor's or equivalent) in Management, Forestry, Agriculture, Environmental, Political or Social Sciences with one year experience is considered equivalent.  

Work Experience

• At least 5 years of experience working in forest and peat fire management and/or environmental science/sustainable natural resource management is required in combination with a high school diploma.

• Experience coordinating work between different sectors and stakeholders, particularly with civil society and district government networks would be desirable.

• Experience in communications would be an asset.

Language

• Fluency in Bahasa Indonesia is required.  
• Intermediate level in English language is required.

Contract type, level and duration

Contract type: Local ICA
Contract level: LICA 5
Contract duration: 3 months, renewable subject to performance and funding

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.