ILO
is looking for a suitable candidate for the position of National
Programme Officer, Better Work Indonesia, ILO Jakarta. Details are as
follows :
|
Vacancy
No:
|
JAKARTA/2017/
010
|
Date:
|
10 May
2017
|
|
Position
title:
|
Administrative Secretary
|
Deadline
for application:
|
23 May 2017
|
|
Project
title:
|
Labour Standards in the Global Supply Chains
|
Organization
unit:
|
CO-Jakarta
|
|
Grade:
|
GS-4
|
Duty Station:
|
Jakarta
|
|
Contract type:
|
Fixed Term
|
|
|
|
Duration:
|
12 months
|
Expected starting date:
|
01 July
2017
|
For any questions related to this
post, please contact:- Ms Hermawaty Misnan, Admin/ HR Assistant, hermawaty@ilo.org
Background
The German Ministry for Development Cooperation
(BMZ) and the ILO are engaging in a renewed partnership, building on the
priorities of the German government for development cooperation and sustainable
development and ILO’s Decent Work Agenda.
Across Asia, the garment sector has provided
formal employment opportunities for tens of millions of workers, including a
large number of young women. The sector provides employment to more than 60
million workers worldwide, with substantial differences in estimates. Garment
production is, in short, strategic for several countries in the region.
Yet, significant concerns about working
conditions and respect for labour standards in these industries threaten the
potential benefits from the garment sector. A number of related issues grouped
under the term “labour market governance” stand out as needing sustained and
targeted attention. These include: building up credible labour inspection and
improving broader labour administration in respect of compliance with national
and international labour standards; developing and strengthening bipartite and
tripartite mechanisms for minimum wage fixing, collective bargaining and
dispute resolution; assuring an overall coherent and relevant legal and regulatory
framework of the labour market which govern these matters. In addition, intervention is needed with
actors in the supply chain but outside of countries in the region.
This project will undertake work and
interventions in Cambodia, Indonesia, and Pakistan, and entail global and
regional components targeting the labour market governance issues described
above bot at the enterprise and national level.
In a large and industrially diversified
Indonesia, focused efforts of the project in the garment sector will be taken
both in a broader context, and with a necessary factory level focus. Thus, manifold minimum wages set by
provincial governors with limited technical basis and significant political
motivation can destabilize labour market governance. Large disparities in minimum wages in the
garment sector are the result, causing unjustified domestic wage-cost
competition. At the same time, social partner reliance on regulated minimum
wages undermines potential for collective bargaining over wages. The project will promote knowledge-based
collective bargaining with the hoped for result of more realistic wage cost
variations, as well as strengthening the social partners by engaging them in
bargaining on this all-important issue.
Better Work Indonesia will monitor compliance in and
of itself, improve current processes designed to sustain compliance by rolling
out a more factory-based approach, and provide access to appropriate factory
level information in support the project's development of knowledge products
that should help social dialogue at provincial, national and global levels on
wage setting and industrial relations practices.
Within the policy and procedural requirements
established by the ILO, the National Programme Officer (NPO) will be responsible
for organizing and providing the technical supports of the Project. This includes working closely with requests
for support from ILO constituents and provision of support by him/herself,
other ILO officials, and/or external expert advisers as appropriate. The
incumbent will promote ILO policies and relevant international labour
standards, including the fundamental principles and rights at work as part of
the project related technical activities.
Collaborating partners at the country level
include the Ministry of Manpower and Transmigration, employers' and workers
organizations, and other government agencies, as appropriate, and other
national and sectoral organizations of employers and workers and relevant
research and other specialized institutions.
Supervision
and Guidance
The Administrative Secretary will work under
the supervision of the National Programme Officer (NPO) of the project, and
under the technical supervision of the Finance and Administrative Officer of
the ILO Office for Indonesia, in collaboration with the Programme and
Administrative Assistant in ROAP. The incumbent will provide administrative
support in the work of international experts and international and national
consultants hired during the course of the project.
Duties and Responsibilities:
The Administrative
Secretary will be responsible in providing secretarial and administrative
support to the day-to-day implementation of the project in Indonesia, including
but not limited to the following areas.
1.
Respond
or draft responses to routine correspondence; register incoming correspondence,
documents, reports and other material
2.
Screen
phone calls and visitors. Respond to
information requests and inquiries.
3.
Make
appointments and maintain calendar/schedules of the supervisor and the work
unit and monitor changes.
4.
Provide
secretarial, administrative and logistics support to meetings, workshops and
conferences.
5.
Prepare
purchase orders, travel requests, various contracts and visa applications.
6.
Assist in arranging travel schedules for official
missions including logistical arrangements and preparation of the travel
authorization as well as the settlement of claims.
7.
Handle
procurement of project’s equipment and supplies. Maintain and update the
inventory records of non-expendable equipment.
8.
Assist
in the preparation of cost estimates and periodic accounting records. Prepare
and process claims for payment.
9.
Participate in the organization and preparation of staff
or special meetings. Maybe required to
take notes or minutes.
10.
Compile
and organize information and reference material from various sources for
reports, work plans, briefings and meetings/conferences.
11.
Maintain
and update databases for the project implementation and activities, maintain
all project’s files (including paper and
electronic filing systems)
12.
Perform
other duties as may be required.
Education – Completion of tertiary
school education in social sciences. A secretarial and/or administration
diploma is an advantage.
Experience – Three years’ experience in secretarial and general administrative work.
Experience in the UN system practices and procedures would be an asset.
Nationality -
Indonesian
Languages –
Excellent knowledge of English and Indonesian.
Competencies
- Proven ability to use word processing software and email.
- Ability to use other software packages required by the work unit.
- Proven typing abilities.
- Thorough knowledge of modern office procedures.
- Thorough knowledge of clerical practices and procedures, and knowledge of administrative practices.
- Knowledge of the subject matter and programme served.
- Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
- Knowledge of protocol.
- Ability to reply in an appropriate manner to telephone and in-person inquiries.
- Ability to work well with colleagues.
- Ability to organize own work.
- Ability to evaluate correspondence and inquiries for best course of action.
- Ability to obtain services from other work units inside or outside the office for completion of tasks.
- Ability to search and retrieve information from databases and compile reports.
- Ability to respond to requests from officials from government offices, ministries, ILO constituents and NGOs.
- Ability to determine relevant background and reference materials for others, and to screen requests for urgency and priority.
- Ability to deal confidential matters with discretion.
Personal attributes
1.
Ability
to organize own work
2.
Ability
to work on own initiative and as member of a team
3. Ability to work under
pressure
4.
Ability
to work and communicate with people in a polite, gender-sensitive, courteous
and cooperative manner and address colleagues, visitors and partners with tact
and diplomacy
5.
Must
demonstrate a high standard of ethical conduct (honesty, integrity and loyalty
to the Organization), and a high level of commitment to his/her job,
6. Must demonstrate
responsible behaviour and attention to detail
7. Shares knowledge – Shares important or relevant knowledge and
information formally or informally; promotes knowledge transfer.
Application – Qualified
women and men are encouraged to apply. Only qualified candidates will be
notified. Please submit application indicating
the Vacancy Announcement Number along with your CV and 3 references
to:
INTERNATIONAL LABOUR OFFICE
Email : hrdjkt@ilo.org
The ILO promotes opportunities for women and men to obtain decent
and productive employment in conditions of freedom, equity, security and human
dignity
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