Terms of Reference
Program and Administration Support Consultant
National Nutrition Communication Campaign
Jakarta, Indonesia
Introduction — Through
the National Nutrition Communications Campaign (NNCC), Millennium
Challenge Account –Indonesia (MCA-I) is supporting the Ministry of
Health in Indonesia to raise awareness of and promote behavior change to
prevent and reduce stunting. This campaign is focusing in eleven
districts in South Sumatera, West Kalimantan, and Central Kalimantan,
while the mass media campaign has a national coverage.
For the second phase of the implementation, between June 2017 and February 2018, the NNCC seeks a Program and Administration Support Consultant (PASC) to
provide comprehensive supports to the IMA Program Team located in
Jakarta, South Sumatera, Central Kalimantan and West Kalimantan to
ensure the efficient and compliant operations of program activities. The
PASC will have wide ranging responsibilities and work with IMA
staffs. The position requires flexibility and willingness to assume
varied duties and projects. This position reports to the Finance Manager
and is based in Jakarta, Indonesia.
IMA
World Health (IMA) is a faith–based technical public health
organization that builds healthier communities by collaborating with key
partners to serve vulnerable people around the world. IMA has been
commissioned by MCA-Indonesia to design, implement and monitor the
NNCC. The NNCC implementation was initiated in November 2015 and will
end in March 2018.
Roles and Responsibilities:
Program Support:
· Provide administrative assistance to the IMA Program Team in Jakarta;
· Assist
IMA Program team in organizing events in regional level which includes:
scheduling rooms, meals, travel and those correlated with travel issues
and accommodation arrangements;
· Assist
with travel arrangements for staff including: helping for urgent
travel, making hotel reservations and airport pick-up for visitors to
Jakarta;
· Schedule and prepare for meetings coordination as requested by Team Leader and related IMA Program team;
· Assist
the Finance Manager, Knowledge Management team and Monitoring and
Evaluation team in developing and maintaining filing systems for program
matters in electronic and hardcopy filing system;
· Ensuring operations are administered efficiently and in compliance with IMA and MCA Indonesia rules and regulations;
Finance & Admin Support
· Be
responsible for the program procurement process and ensure IMA and MCA
Indonesia procurement guidelines are followed strictly;
· Procurement
schedule and tracking, supporting document, and report procurement
approval documentation, synergizing with the Finance Manager, Team
Leader and related IMA Program Specialist;
· Manage
the project asset inventory, including marking of assets, documenting
disposal and acquisition proposals and conducting annual physical
verifications;
Others
· Perform other duties as assigned.
Reports to: Finance Manager
The position requires a competent and experienced person with the following attributes:
(A) Essential:
· At
least 8 years of experience working in development organization with at
least five years of experience in program and administration support
areas;
· BA/BS preferred;
· Excellent organizational and administrative skills with special attention to detail;
· Proven ability to develop routines to manage large workloads and organize work efficiently;
· Strong typing skills;
· Advanced computer skills; MS Office applications, including Word, Excel and PowerPoint;
· Readiness to interact with a variety of people and assume diverse duties and tasks;
· Demonstrated willingness and ability to work alone and on a team; and
· Successful
candidates will be customer service oriented, exhibit excellent
communication and interpersonal skills; be able to work efficiently and
quickly under pressure; be able to prioritize and perform multiple
tasks; and have the ability to work with minimal supervision and follow
through on assignments.
(B) Preferable:
· Proficiency in Bahasa Indonesia language is preferred.
· Preference will be given to candidates with an interest in development issues.
Duration and Type of Contract
Period of Performance: The position of Program and Administration Support Consultant (PASC) is on contract basis for a period of August 01, 2017 – March 31, 2018.
Due date of submission: COB July 26, 2017
Send your application letter and CV to: recruitmentimaworldhealth@ gmail.com
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