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Friday, August 4, 2017

Accounting & Audit Officer - INOVASI by Palladium


Accounting & Audit Officer - Jakarta
Please submit your application through this link Accounting & Audit Officer - Jakarta or e-mail to inovasi.recruitment@thepalladiumgroup.com

Company Overview

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.


Project Overview and Role

Over the past decade, Indonesia has substantially increased its spending on education and now many more millions of children are in school. There is a significant void in knowledge about what teachers in Indonesia are teaching in the classroom, what the primary constraints they face are, and how teaching quality can be more efficiently and effectively improved. The Government of Australia (GOA), through the Australian Department of Foreign Affairs and Trade (DFAT), is seeking to assist the Government of Indonesia (GOI) to fill this void by establishing Innovation for Indonesia’s School Children (INOVASI).

INOVASI is an ambitious four-year (with the possibility of an extension for another four), AUD 49million program. It will collaborate closely with the GOI at the district, provincial and national level to develop and implement action-oriented research and pilots to answer the broad question: What works to improve student learning outcomes in Indonesia? It will focus on three sub-topics of investigation: the quality of teaching in the classroom, the quality of support for teachers, and learning for all. 

MERL unit is responsible to manage the monitoring, evaluation, research and learning tasks and responsibilities for INOVASI at national and sub national level, according to agreed framework between INOVASI and DFAT. The functions of the unit are to provide support to project team to develop interventions, measure and document changes, collect evidence, provide support to enable learning cycles to take place at all levels and to produce report. The MERL products are intended for internal learning, dissemination and advocacy purposes. 

INOVASI is managed by Palladium on behalf of DFAT, and formally started on 18 January 2016.

Purpose of the Position: The Accounting & Audit Officer is responsible for supporting the Finance Coordinator in the management of program finances. In particular, the Officer will be responsible for payroll management.
 
Duties: Under the direction of Finance Coordinator, the Accounting & Audit Officer will:
 
General Finance:
  1. Support Finance Coordinator to maintain and gather projects accounting file system from National Office as well as from Provincial Offices, ensuring all vouchers are in complete order.
  2. Support Finance Coordinator in preparing financial document based on monthly Cashbook / Field Voucher report through copying and scanning all document related to each Payment Approval Form (PAF) from National Office and Provincial Offices.
  3. Ensure all documentation for all transactions record including employee advance, petty cash voucher, In- house transfer, checks and transfer form. Ensure all transactions supported with proper and completed documents and alignment with Palladium and DFAT standard procedures
  4. Ensuring  the  originality of  each  supporting document attached  to  payment  and  scanned  financial documents, including PAF and all related supporting documents, to be posted by Finance Coordinator to SharePoint with correct naming convention Name/File Name;
  5. Coordinate   with   Finance   and   Payroll   Officer   in   the   absence   of   any   supporting   document
 
 
Accounting:
  1. Support the Finance Coordinator in all aspects of financial management, including preparing banking transactions, administering petty cash, completing bank account reconciliations, assisting in preparing monthly and quarterly forecasts;
  2. Responsible for preparing monthly Cash Book and general ledger transactions to ensure accuracy and compliance of Palladium INOVASI financial reports, including GL
  3. Help Finance Coordinator to ensure sending of timely and accurate monthly consolidated financial reports including bank reconciliations to Dubai/Brisbane Office
  4. Provide valid, relevant and accurate financial and operating information on a timely basis to support the Finance Coordinator in setting the goals, decision making and control the performance of INOVASI Indonesia.
  5. Facilitate financial monitoring of expenses from all site offices and assist the Finance Coordinator in preparing financial overview.
  6. Serve as a liaison between Home Office Jakarta office and all provincial offices to ensure compliance with internal and external financial, accounting and administrative policies and procedures.
  7. Support Finance Coordinator in checking the correct chart of account code and other classification codes and prepare for adjustment or correction entries if necessary
 
Budget:
  1. Support Finance Coordinator in  preparing Budget and Forecasting for  Operation and  Program activities monthly, quarterly and annually.
  2. Provide Finance Coordinator in preparing monthly budget tracking for all the activities in Jakarta as well as in Provincial offices versus actual cost.
 
Internal Control:
  1. Conduct regular visits to carry mini audit in all site offices, review accounting process, system and procedures and ensure that we fully adhere to INOVASI standard policies and procedures, donor intent and requirements and government regulations.
  2. Develop propose improvement of the process, system and procedures of any part of the system for which s/he believes could bring to a better improved internal control of INOVASI.
  3. Serve as the liaison between the Audit Team of Dubai/Brisbane Office and INOVASI units to ensure smooth audit process and ensures compliance with internal and external financial, accounting, and administrative policies and procedures.
  4. Work closely with external audit and the tax consultant on taxation issues.
  5. Verify and monitor each transaction from Jakarta and Provincial Office and make sure that fully comply with   al INOVASPalladium DFA and   Indonesi government   rules   and   regulations.
 
 
Financial Manual:
  1. Provide Continues Improvement and Input for INOVASI Financial Manual based on the good practice especially for INOVASI activities to Finance Coordinator.
  2. Promote efficient and responsive business process to expedite the payment and reporting process.
  3. Educate INOVASI team members to abide and aware  with INOVASI & DFAT rules and regulation, especially in terms of Compliance and Audit issues
 
Grant:
  1. Support Finance Coordinator to Review sub-grants, sub-grant budgets, grantee programmatic and financial reports, and grant payment documentation
  2. Support Finance Coordinator to Ensure accuracy and completeness of grants documentation
  3. Support Finance Coordinator to ensure grant activities compliance with INOVASI and DFAT rules and regulations.
 
Others:
  1. As a backup person in dealing with Jakarta Payment and Payroll Task, if necessary as assigned by its supervisor.
  2. Any other task relevant to the main duties and responsibilities of this position as assigned by its supervisor.
 
Qualifications and Experience: The Accounting and Audit Officer will possess the following qualifications and experience:
  • Degree in Finance, Accountancy or other relevant qualification;
  • Minimum 3 years experience finance roles; experience working on DFAT or other bilateral donor project preferred;
  • Ability to communicate effectively, both verbally and in writing, with accounting and non-accounting professionals;
  • Thorough understanding of IT systems, including advanced computer skills in MS Word, MS Excel, and the internet;
  • Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision;
  • Trustworthiness, integrity, good analytical thinking and attention to detail;
  • Strong interpersonal skills, including in a cross cultural context;
  • Fluent in English (written and spoken) and

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