Field Project/Study Coordinator of The HIV Awal (Early) Testing and Treatment Indonesia (HATI) Study Indonesia

POSITION SUMMARY

 The Field Study Coordinator is responsible for all aspects of the field coordination and management of an implementation HIV research study in Indonesia. The HIV Awal (Early) Testing and Treatment Indonesia (HATI) Study aims to improve testing rates, antiretroviral treatment uptake, retention on treatment and ultimately the proportion of those newly diagnosed with HIV who have undetectable HIV viral load, among key populations at four sites in Indonesia.

This implementation research study is funded by the Australian Government Department of Foreign Affairs and Trade and the World Health Organization. The study involves a broad collaboration with clinical researchers at four academic sites in Indonesia, Kirby Institute, WHO Indonesia, MOH Indonesia, and community groups.

This position will be based in Bandung Indonesia, and contracted through University of Gadjah Mada as a main direct employer and will involve frequent travel for meetings and other 3 (three) site visits.

This role is essentially recruited to coordinate, stimulate and backstop the kickstart of a new phase of the study aiming to the implementation of 5 specific interventions.

DURATION: 6 MONTHS, RENEWABLE

ORGANISATIONAL ENVIRONMENT

Overview

Description of the four Indonesian HATI sites

The HATI Study involves collaborating with four of the leading HIV treatment and research institutes in Indonesia. The principal investigators (PI’s) with their clinical and academic affiliations are:

·  Prof. DN Wirawan, Yayasan Kerti Praja, (Universitas Udayana) Denpasar, Indonesia

·  Dr Rudi Wisaksana, Hasan Sadikin Hospital (Universitas Padjadjaran), Bandung, Indonesia

·  Dr Yanri Subronto, Dr Sardjito Hospital (Universitas Gadjah Mada), Yogyakarta, Indonesia

·  Dr Evi Sukmaningrum, Atma Jaya, Universitas Katolik, Jakarta, Indonesia

Reporting Relationships

Supervisor’s title: The project is led by all 4 PI’s. The position will work directly with all four and with the KI Study project Coordinator in Sydney, with a formal reporting relationship to be determined once an appointment is made.

Other positions reporting to the supervisor: N/A

Positions reporting to this position: N/A

Other relationships: all 4 sites study teams and in particular, Study Coordinators (SC’s), WHO team and in particular WHO/HATI Project Officer, Ms Nurhayati Hamim Kawi; KI Study Coordinator in Sydney (Christian Trevgoda),

Description of the five interventions

1.         Oral fluid-based testing (self-testing) as a strategy to overcome barriers to testing

2.         Simplification of ART initiation to overcome barriers to early ART initiation in a one-stop service

3.         CBOs and Brothel-based early ART initiation in a one-stop service

4.         SMS reminders to increase treatment adherence

5.         Motivational Interviewing Approach to increase treatment uptake & adherence

KEY DUTIES & RESPONSIBILITIES

1.     Overall

·            Coordinate and manage all aspects of the Kirby Institute’s field contribution to and oversight of the HATI Study in Indonesia.

·            In collaboration with PI’s, SC’s and all study teams and WHO develop trial protocols and related documents including participant information sheet and informed consent forms, case report forms (CRFs), standard operating procedures (SOPs) and training materials.

·            Work with PI’s, SC’s and all study teams on  training and support of study staff, including site coordinators, clinic and community-based teams, data management staff, and WHO Indonesia

·            Assist with the development of activity and financial reports and monitor budgets and ensure compliance with reporting requirements, including the preparation of progress reports

·            Work with Indonesian counterparts, including site coordinators, clinic and community-based teams, data management staff, operations and logistics officers; to ensure the trial is conducted as per the trial protocol and in accordance with International Conference on Harmonisation Good Clinical Practice (ICH GCP) requirements.

·            Work with data management staff to ensure that trial databases are current, complete and accurate, providing guidance and training where appropriate.

·            Build relationships and collaborate with participating in-country institutions, stakeholders and partners regarding trial conduct and progress.

·            Participate in other activities as required

2.     Specifics  - in phase 2 – intervention implementation,

2.1.         The main responsibilities of this overall field-coordination role for HATI study implementation-phase are centred on:

-       Facilitating  the implementation of the 5 interventions with a specific role of field coordination in charge of:

1.     Oversight and support of the study implementation phase from the very beginning,  especially for  responsibilities that are not possible to assume from distance (see below);

2.     Assume the role of itinerant main hub for the 4 implementing sites, including all Indonesian stakeholders, WHO and Kirby Institute

3.     Facilitating the resolution of problems by looking into resources and existing possible ways of resolve

4.     Maintain close relation with four principal investigators at each site as well as maintaining good relations with study coordinator both Indonesia and Australia team.

5.     Keep track on weekly study reporting, especially generated report from hub data manager in Bandung

6.     Support sites in coordinating closely with Provincial and District health office

7.     Specifically liaise closely with HATI Kirby study/project Coordinator about all issues regarding study conduct.

8.     Develop and maintain project management plans and budgets in collaboration with KI Coordinator and stakeholders

2.2.         Main objectives of the first 6-month mission: These responsibilities include the following main achievements:

·       Kickstart the study in its implementation phase

·       Smooth introduction of the study/implementation to all health facilities (16 of them at the start)

·       Oversight and support of the implementation of all 4 implementing sites and facilities

·       Support, facilitation and coordination among the 4 sites,

·       close supervision of each site and each implementing facility 

·       Monitoring of implementation during the initial period of implementing phase.

2.3.         Main accountabilities of the position: this role will be looking in particular at the accomplishment of the following tasks:

·       clarifying the advocacy to PHO and DHO with the support of NAP for implanting the study outside national policy guidelines

·       Suggesting a consensual and agreed way of launching the interventions (e.g.: all 5 in parallel, or 1 per main responsible site, then sequential with progressive  initiation in others  sites by leadership swap after troubleshooting, etc.)

·       define all problems and troubleshoot of interventions before the launch (including lesson learnt before a sequential launch on other sites)

·       project timeline: monitoring that the project timeline is in place and if not, looking for explanation and solutions

·       backstop and troubleshoot any kind of project-type issue for the implementation of  the 5 interventions as a whole, through the HATI established system including:

-        budgets (design, follow-up and reporting)

-        data management support: extract SIHA data via DHO password/follow-up weekly data report (MS access for quantitative data collection; Redcap behavioural data; SIHA ecological data)

-        all reports

-        recruitment system

·        If the solution of problems cannot be located, escalate the issue to all PI’, Kirby Institute and WHO 

·       assess and organise in the field the possible digital development for web collaborative platform application (e.g. Trello https://trello.com/) that will minimise the travel and coordination tasks

·       Coordinating the works assisted by the collaborative web platform

·       Report to the designated main coordinating PI or site lead for each intervention

SELECTION CRITERIA

·       A degree in a relevant discipline, including medical laboratory sciences, medicine, biostatistics, epidemiology, social science or public health.

·       Proven experience in study coordination

·       Proven experience in the establishment and conduct of health research studies, preferably in a developing country setting, including regulatory and ethical aspects.

·       Proven experience in the management of data from large-scale clinical or public health projects.

·       Experience in Indonesia

·       Familiar with the public health system and HIV service provision in Indonesia

·       With relevant experience in project management and coordination

·       Financial management experience including budgeting, financial monitoring and reporting

·       Excellent communication and interpersonal skills especially across socio-cultural contexts.

·       Familiarity with Indonesian culture and language

·       Able to work in both Indonesian and English

·       Able to travel frequently between sites

Application process

• The application deadline is 10 November 2017
• Please send the application with Subject: “Post_Name of Applicant” (FP HATI_Eva Sabrina)” to  hati.study@gmail.com
• We will acknowledge all applications, but will contact only short-listed candidates