Senior Grants Officer ( Jakarta )
LINKAGES
(Linkages across the Continuum of HIV Services for Key Populations
Affected by HIV Project) is a five-year cooperative agreement led by FHI
360 and funded by the U.S. President's Emergency Plan for AIDS Relief.
Pact, along with IntraHealth International and the University of North
Carolina at Chapel Hill, are partnering with FHI 360 to conduct a range
of activities to reduce HIV transmission among key populations. The
approach focuses on reaching key populations, ensuring testing,
improving their enrollment in HIV care and treatment, and retaining them
in the service continuum over time. Pact supports the LINKAGES project
to strengthen the technical and organizational capacity of CSOs and
government, and to provide capacity development support through
provision of direct technical assistance as well as through South to
South mentoring. Targeted focus areas for LINKAGES are the five
districts of Jakarta and three districts in Papua.
POSITION PURPOSES
Reporting
to the Grants Manager in Jakarta or his/her delegate, the Senior Grants
Officer will be responsible for supporting an efficient and effective
grants management process for the LINKAGES grants program. A successful
applicant will work with the LINKAGES Indonesia team to contribute to
regulatory compliance, assessment and mitigation of business risks, and
enforcement of Pact’s policies and procedures. Senior Grants Officer is
supported by Grants Officers who provide support on subgrants
administration and procurement activities.
KEY RESPONSIBILITIES
•
Under the direction of the Grants Manager, support administration
of the full cycle of sub-award management activities beginning from
solicitation through selection, pre-award assessments, negotiation,
monitoring/compliance visits, and closeout.
•
Under the direction of the Grants Manager, coordinate review and
negotiation of awards, including scope of work, budget, payment
provisions, reporting requirements and special terms and conditions.
•
Ensure timely training of grantees and Pact staff to understand
and comply fully with donor standards. Develop training materials and
carry out regular trainings with grantee partners.
• Assist to resolve contractual issues/problems/disputes arising from sub-grants and sub-awards.
• Work closely with Linkages staff to make recommendations for field visits and following up on findings.
• Work with the Project Accountant to ensure accurate and timely disbursement and liquidation of sub-award expenses.
•
Ensure that office systems for grants and contracts administration
are maintained and the documentations are complete and that regular
reports are provided to the Grants Manager.
• Assist Grants Manager in the development and monitoring of policies, procedures, and templates.
•
Work closely with Grants Manager to design Technical Assistant
packages and materials to develop financial management capacity of all
subawardees and other relevant parties
• Take
the lead in giving training to sub awardees and other relevant parties,
related to financial and HR management development, and measure the
impact to the technical assistance offered to subawardees.
• Support closeout of awards, including preparation of final inventories, property disposition, etc.
•
Contribute to the global Grants Management Community of Practice
to share best practices and lessons learned on Pact’s intranet
“Mosaic.”
• Perform other duties as assigned.
BASIC REQUIREMENTS
• BA in Economics and a minimum of 6 years of relevant experience (or equivalent).
• Experience supporting USAID-funded awards.
• Experience in delivering capacity development activities.
• Strong skills in using Excel spreadsheets.
• Experience in using computerized accounting software.
• Strong skills in coordination of multiple activities.
• High initiative and highly motivated with strong attention to detail.
• Excellent oral and written communication skills; strong cross-cultural skills.
• Fluency in English is a must
• Excellent report-writing in Bahasa and English.
• Ability to travel for extended periods at short-notice.
• Indonesia resident
PREFERRED QUALIFICATIONS
•
Experience managing the award and administration of federal grants
and contracts in other organizations performing work similar to Pact.
• Understanding of local business culture.
•
Strong analytical skills to successfully perform financial
reviews, determination of responsibility, and other forms for
quantitative analyses.
Qualified candidates are invited to send their cover letter and resume to :indonesiahr@pactworld.org not later than November 24, 2017. Put the position as the subject of your email. Only shortlisted candidates will be contacted.
Pact
is an equal opportunity employer and does not discriminate in its
selection and employment practices on the basis of race, color,
religion, sex, national origin, political affiliation, sexual
orientation, gender identity, marital status, disability, genetic
information, age, membership in an employee organization, or other
non-merit factors.
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