Job Description
Finance Specialist
Palladium/Indonesia
is seeking a Finance Specialist based in Jakarta. The initial
assignment for this position is a one-year contract (with the
possibility of an
extension).
Key Responsibilities:
·
Oversees day-to-day financial management and accounting for the project; maintains and manages financial accounts
in coordination with COP and the US office;
·
Prepares
and tracks project budgets and budget projections; reviews expense
reports, vouchers and payment requests,
including proper back-up documentation to ensure compliance with
established Palladium systems and the client’s rules and regulations;
·
Manage procurement of project supplies, services and other items in accordance with the client’s rules and regulations;
·
Ensures timely payments to staff, consultants, and vendors;
·
Ensures employees/other parties’ travel and other advances are provided in timely manner, summary of the advance
payment is updated and monitored on weekly basis and all outstanding advances are reconciled in a timely manner;
·
Ensure office utilities payments and other shared office costs are made in timely manner;
·
Maintains complete, accurate and timely financial records; prepares and submits monthly financial reports as directed
by COP in timely manner; and supporting documents are filed appropriately in hard and soft copies;
·
Maintains
and oversees internal controls; prepares estimates of monthly cash
requirements; coordinates with the US
Business Unit in Palladium DC; manages project bank account,
reconciles monthly accounts and bank statements; submits receipts and
invoices;
·
Ensures field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded
in accordance of chart of accounts and cost code;
·
Prepare payroll and consultant payments in line with invoices for approval by the COP;
·
Monitor, reconcile, and report expense advances on a monthly basis;
·
Record, maintain and submit project expenses in the form of cashbooks on a weekly basis;
·
Coordinates with Palladium local finance and accounting advisors; supervision of cash accounts and petty cash;
·
Responsible for all consultant assignment budgets including timely processing of invoices and expense reports;
·
Ensure processes and systems in place and managed for finalizing and issuing Blanket Purchase Agreements and Indefinite
Quantity Contracts;
·
Manage the overall program budget and ensure adequate cash flow;
·
Develop and complete accurate and timely project budget reports, pipeline analysis and other documentation as
required by the contract, and as requested;
·
Establish processes and systems to manage, disburse and oversee small grants, as required.
Qualifications and Experience:
·
Relevant bachelor’s degree required; master’s degree (preferred)
·
At least 7 years of Finance and Accounting Management experience with USAID-funded health and development projects
in Indonesia
·
Demonstrated insightful knowledge and experience with USAID compliance requirements regarding finance, procurement and audit
regulations, systems and processes
·
knowledgeable and experienced in Indonesian tax and VAT regulations
·
Demonstrated
experience with USAID contracting mechanisms including Indefinite
Quantity Contracts and Blanket Purchase Agreements
·
Experience with developing systems and processes for awarding and oversight of grants
·
Proven experience and insightful knowledge of USAID management, operations, and financial/budget systems
·
Well-developed
and effective organizational skills, including to ability to
multi-task, and work in a high-pressured environment.
·
Ability
to meet tight deadlines, very detail-oriented and ability to and
produce accurate and timely financial reports and analysis.
·
Sound understanding and experience in financial processing , budget development and management
·
Excellent skills in Microsoft Word, Outlook, and Excel
·
Ability to work with minimal supervision
·
Good written and verbal communication, liaison and interpersonal skills
·
Fluency in English and Bahasa Indonesia required
·
Only local Indonesian candidates will be considered for this position
SALARY RANGE: Commensurate with experience and salary history
HOW TO APPLY:
To respond to this position, go to http://www.thepalladiumgroup. com/jobs
to apply and submit your resume (no longer than 6 pages) and cover.
Closing date: December 31, 2017 COB Jakarta Time
Only shortlisted candidate will be contacted.
Palladium
provides equal employment to all participants and employees without
regard to race, color, religion, gender, age, disability, sexual
orientation, veteran
or marital status.
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