Facilitator of
Strategic Engagement Plans Development
Background
In 2016, the American Red Cross (AmCross)
International Services Department (ISD) selected ten priority countries
on which to focus its mission. This
selection was based on an analysis of vulnerability, capacity, resources and
alignment with ISD’s updated strategic direction. Indonesia is one of those
ten priority countries of which Palang Merah Indonesia (PMI) is the Host
National Society (HNS). AmCross has been collaborating with PMI since 2005
implementing five years of Tsunami Response and Recovery Program as well
as development programming on disaster preparedness, health, and
organizational development.
Purpose
To help ensure that AmCross’ support is remaining relevant
and having an impact in Indonesia, AmCross-Indonesia Delegation will develop a five-year
Strategic Engagement Plan (SEP) which seeks to document the
high-level goals and objectives which AmCross and PMI will pursue
together. This SEP will document and
build upon the existing alignment between the ISD Strategic Vision (e.g., the
four Pillars: Preparedness, Response, Recovery and Measles & Rubella) and
the PMI Strategic Plan for 2014-2019.[1] These plans will articulate, in a summary
fashion, the planned strategic direction and overall desired impact based
on an assessment of key factors in PMI specifically and in the Country in
general. AmCross hopes to use the SEP to
move beyond implementing a series of projects in Indonesia and to focus
on longer-term goals and objectives that go beyond the scope of any one
project. The plans will help envision the collective difference that AmCross
and PMI will make and guide decisions, project and proposal development and
the allocation of resources for the partnership. Lastly, the SEP will help
frame the overarching partnerships between AmCross with PMI on a tailored,
case-by-case basis. It will help Amcross
to ensure that it is taking a true partnership approach as opposed to operating
in more transactional, project-based relationships.
Approach and methodology
To ensure the effectiveness of the process as well
as to allow optimal participation either from AmCross and PMI, we need to hire an
external high-qualified facilitator to lead us along the process right from
the earlier data collection, workshop, and SEP development. A cornerstone of the process is the workshop,
during which key AmCross personnel (including leadership personnel from
the Jakarta based delegation come together with PMI leaders (board
members, head of office and head of working units) to further analyze the
data collected earlier in the process and agree on the vision for the
future of the partnership. Recommended data collection methodologies prior
to the workshop include document review, focus groups, and key
informant interviews only if necessary (i.e., if any key
participant from the board members unable to participate during the workshop,
verifying information, confirmation to particular discussion’s result, etc.) . A
collaborative process must be in place as it can play a significant role in
building and/or reinforcing strong relationship between AmCross and PMI. The
detail on methodology is provided in the SEP Development Guide.
Expected outputs/deliverables
The
facilitator is expected to deliver following intermediate and final outputs:
- Summary
of commonalities of high-level
objectives between ISD Strategic Direction and PMI Strategic Plan 2014-2019,
including the operating context (needs,
existing capacity and resources, opportunity) of both organizations. The
facilitator will share it with all participants prior and during the workshop
to ensure sharing understanding and
effective discussion.
- List
of adopted/adapted guiding questions
from the SEP Development Guideline to be used during the data collection and
workshop, including the detail
description of methodologies of sessions within the workshop.
- Records /Transcript/Notes of response to each of question discussion and concise conclusion
that highlight key information and what have been discussed and agreed during
the workshop.
- Summary and conclusion of the discussion result
which is developed in the frame of the given SEP outline in the development
guideline
The
first two outputs are important to ensure the facilitator familiar with the
workshop context and purpose which ultimately enable her/him to lead the
discussion effectively and efficiently. Those outputs will be developed with
close consultation with and approval from AmCross’ Program Coordinator. For the
note taker during the workshop, the facilitator is suggested to be accompanied
with assistance to ensure all of the key information are documented
properly.
Qualification of Facilitator
The facilitator should
have following qualification:
-
Has
skills and experiences in establishment of partnership between two or more
organization/institution.
-
Familiar
with strategic planning, program/project development process.
-
Has
good facilitation skills, interpersonal communication, analytical.
-
Understanding
the operating context of AmCross and PMI would be an advantage.
-
Excellent
in both Bahasa Indonesia and English, verbally and writing.
Timeline and estimated working days
We
plan to conduct the workshop in the 3rd week of January 2018 (2 days
meeting in Jakarta) and the summary of meeting need to be available immediately
after the workshop. The estimate-required working days is 5 days with following details:
-
Workshop
Preparation (review document, finalization of questions, setting up workshop
methodologies): 2 days
-
Facilitating
the workshop: 2 days
-
Transcript,
summary and conclusion of workshop:
1 days
Reporting
The
facilitator will report to Program Coordinator, Merry Turnip, who will
responsible to approve all required and agreed deliverables.
Application Procedure
Please
submit your proposal application in English not later than 10 January 2018 to recruitment@amredcross.org
with subject: Facilitator of Strategic Engagement Plans Development and label
your proposal and CV with your name and document type in the filenames. Only short listed candidates will be notified
and contacted for an interview. Applications received after the deadline or
incomplete applications will not be considered.
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