I. Position Information
Job code title : Finance Assistant
Supervisor : Finance Associate, Deputy National Project Manager
Duration of Contract : 6 (six) months
Duty Station : Jakarta, Indonesia
II. Background
The
Government of Indonesia, through Ministry of Energy and Mineral
Resources, has asked assistance to the Bank in order to support the
implementation of Policy Reform, in special the delivery of improving
energy projects or programs. The Bank then agreed to provide assistance
and signed the Grant Agreement with the Ministry of EMR to conduct INIS
Trust Fund Grant no TF0A0405 Improving Energy Project Delivery Project.
The
project is intended to accelerate the implementation of the Policies
and Programs established by the Government since that many challenges in
any issues and aspects exist in developing programs (energy) such as
need times for decision making process, need for comprehensive
monitoring, need for clarifying policies and regulations to investors
and other stakeholders, resolving policy, regulatory and program
inconsistencies, debottlenecking licensing procedures and review, and
ensuring that streamlining does not remove requirements to protect the
environment and the people.
The
Project has been started since June 2015 when the Grant Agreement was
signed. However because of that the grant type is so called “Direct
Grant” where the activities was prepared in a short period leading to
still need times to prepare the project planning, the effectiveness of
the Project was slightly delayed.
After
passing 18 months implementation with passing many challenges and
adjustments, the Project has given many recommendations used in the
process of decisions making of the Ministry of Energy and Mineral
Resources. Since the grant of the Bank (generously provided by the
Government of Australia through the INIS Trust Fund) is not fully used
and has provided beneficial and worthy recommendations, it is continued
to support the MEMR Policy and Programs especially in achieving the
Objective of the Project. The needs of this assistance is in order to
continue in supporting the Government of Indonesia that has made it a
national priority to deliver an ambitious energy sector investment
program through 2024 with a substantial portion of the financing to be
undertaken during the initial five years through 2019. This expectedly
leads to transform the previous periods that the Programs and Projects
was delayed because of the process in regulatory level and other issues
to be the ways that adjust to or suit with the recent conditions either
in social, economic or environment aspects. So it is expected that any
factors including related regulations may support the acceleration of
the Policies.
Some
issues that would be supported are in relation to the implementation of
National Priority Programs on EMR sectors such as the implementation of
35,000 MW Program, 2,500 Electrified Village through Renewable Energy
Resource Development, and EMR National Priority Program in strengthening
energy policy and regulation as well as their needs to strengthen the
Planning and Monitoring Systems.
In
line with the above subject, in recent time, the Minister of EMR has
established the Decree on Task Force for Acceleration of 35,000 MW
Electrician Development and 2,500 Electrified Village Program dated on
November 16, 2016. The task force of 35,000 MW Electrician Development
as well as 2,500 Electrified Villages Task Force comprises of 4 (four)
working Groups. Those are on monitoring, evaluation, facilitation
(coordination) of Institutions and Debottlenecking.
The
project would assist the task force in conducting monitoring,
evaluation, institutional coordination and debottlenecking the
implementations of the 35,000 MW program through preparation of tools,
workshops or FGD and field visits. Monitoring activities would be
conducted mainly by the monitoring working group (WG) of the task force.
They would prepare tools for monitoring so that they can get
information of the progress including any issues or constraints
affecting the acceleration of the program implementation.. Another
activity that would conducted is evaluation that will be done by the
evaluation WG. The tools for evaluation should also be prepared. The
evaluation may cover policy, regulations, program, organization or
resources being used. Such issues to be evaluated are the tools in
selecting locations, the suitability of the locations, roles of certain
agencies and local governments, community participation, etc. This
Evaluation WG is expected to provide evaluation results especially
factors affecting the success or bottleneck of the implementation.
Another activity should be done is facilitating communication or
coordination with the related institutions. Coordination may purpose
for informing the program, having support or even approval of the
program, and asking commitment for the success of the program. In case
the bottleneck relate to some institutions, the WG may facilitate the
discussion for coming up the solutions. The solutions of the problem of
the program implementation may come up from the technical or managerial
aspects. For this, the Debottlenecking WG should find ways by
conducting discussion, communications or other activities. So that it is
expected that the Debottlenecking WG would prepare recommendations or
policy papers for debottlenecking of the program implementation.
Besides,
their related issues such as the implementation of program directly
monitored by Jokowi – JK, program in remote islands and border areas,
and the needs in preparation of mechanism for DAK (Special Budget
Allocation for District) and the needs to identify the lesson learned of
the implementation of clean energy in related countries as well as
strengthening regulation on oil and gas are all need also to be
supported
In
order to assist in acceleration the MEMR Program especially, the project
would assign the Administration Assistance to conduct several tasks.
III. Scope of Services/Key Results Expected
Under
the guidance and supervision of the Finance Associate, the Finance
Staff will provide support to ensure that materials for the
administration of budgets and office operations are of high quality and
the accuracy of work is reflected in standard financial processes. The
Finance Staff will promote a client, quality and results-oriented
approach.
The Finance Staff will work in close collaboration with the other project staff, and other stakeholders in the project office.
Duties and Functions:
1)
To support the finance associate in complying of financial processes
and financial records with World Bank and Government rules regulations,
policies and strategies.
2) To support finance associate in preparing budgets for management of projects.
3)
To prepare the supporting documents for payments and financial reports
for projects; preparation of all types of vouchers for the project; and
payment execution.
4)
To implement the internal expenditure control system which ensures that
vouchers processed are matched and completed, transactions are
correctly recorded; travel claims, and other entitlements are duly
processed
5) Management of cash receipts and petty cash.
6) Maintaining the proper filing system for finance records and documents.
7)
To prepare information on cash position for local accounts to ensure
availability of sufficient funds on hand for disbursements, and timely
identification and recording of receipts for income application from the
World Bank.
8)
To review zero-balance account bank statements in project account in
monitoring; identification and recording of contributions.
9) Preparation of information on monthly variance in comparison to WB exchange rate.
10) To support Finance Associate in timely reviews of expenditure to ensure sufficient funds are available for disbursements.
11) To support Finance Associate in timely and accurate preparation of bank reconciliations.
Expected Output:
1) Financial records and documents, such as Expenses, requests, and receipts
2) Petty cash balance
3) Bank account balance
IV. Impact of Results
The
key results have an impact on the efficiency of the project. Accurate
presentation of information strengthens the capacity of the project and
promotes the image of Implementing Partner and World Bank as an
effective contributor to the development of the country.
V. Competencies and Critical Success Factors
Corporate Competencies:
Demonstrates commitment to Ministry of Energy and Mineral Resource (MEMR)’s and World Bank’s mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning and development in
one or more practice areas, acts on learning plan and applies newly
acquired skills Development and Operational Effectiveness
Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
Ability to perform work of confidential nature and handle a large volume of work
Good knowledge of finance rules and regulations
Ability to provide input to business processes re-engineering, implementation of new systems
Leadership and Self-Management
Ability to work as a team work,
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
VI. Recruitment Qualifications
Education:
Bachelor’
degree/ Diploma preferably with specialized certification in
Accounting. Public Administration, Economics, Political Sciences and
Social Sciences would be desirable
Experience:
Minimum
2 years of relevant administrative or program experience is required at
the national or international level. Experience in the use of computers
and office software packages (MS Word, Excel, Power Point, etc.) and
knowledge of spreadsheet and database packages, experience in handling
of web based management systems
Language Requirements:
English and Bahasa Indonesia
V. Application Process
Please send your application letter indicating the applied position above, Curriculum Vitae, no later than 22 December 2017 to: recruitment.inisiepdp@gmail.
Only selected candidates will be notified.
No comments:
Post a Comment