GIZ Indonesia for the develoPPP.de Public Private Cooperation Projects: Driver and Office Assistant (duty based: Lampung)

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations on behalf of the German Government.
 

With its develoPPP.de programme, Germany's Federal Ministry for Economic Cooperation and Development (BMZ) helps drive forward private companies’ innovative projects in developing countries and emerging markets while generating long-term benefits for the local population. Without the involvement of the private sector there can be no sustainable development. develoPPP.de pools public and private resources with the objective of bringing sustainable improvements to the living conditions of people in developing and emerging countries – particularly in areas where the need for action is greatest.

In Indonesia, GIZ on behalf of BMZ is implementing a number of partnership projects with private companies, mostly in the Agribusiness sector, focusing on smallholder development and integration of smallholder farmers into supply chains. From 2018 onwards, GIZ will be engaged in four partnership projects, working in with coffee, pepper and rice smallholder farmers in different regions of Indonesia. In the course of 2018, more projects, covering additional commodities and project locations are expected to start subsequently. To enable synergies between the projects, all projects will be bundled in the newly set-up Agribusiness and Private Sector Hub, coordinated out of Jakarta, and implemented in two regional offices.

For the regional office in Lampung, GIZ is seeking one (1) qualified Indonesian candidate for the following position:

Driver and Office Assistant

Responsibilities:

·         management of official vehicles

·         safely and responsibly performing all official travel using official vehicles

·         regular service and looking after official vehicles

·         knowledge management on road conditions, accessible routes and locations

·         running official errands and

·         assisting with other office work

A.     Tasks

1.      Vehicle Management

      Clerical services

• supports to monitor the deadlines of STNK/car licenses, tax, insurance, and other documents related to project vehicles in coordination with Administrative Professional
• keeps and monitors vehicle log book including records monthly maintenance in accordance with GIZ standards
• prepare calculation for petrol, toll, parking, jockey, etc. to request daily cash fund and prepare the vouchers according to GIZ standard to be reported to Administrative Project Assistant.

Service

• cleans the interior and exterior of the vehicle(s) regularly
• checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc.
• reports need for service and carries out minor repairs
• immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings

Driving

• uses all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers
• provides passenger transport in an official car for office, project or programme staff, official visitors and guests
• helps with transporting goods
• Does not use the car for his/her own private purposes at any time without prior permission from the Office Manager or his/her assigned deputy such as misuse of the vehicle is considered a serious misconduct, and will immediately lead to a warning and may result in dismissal
• supports office logistics and runs errands, e.g. sending letters and messages, paying bills, buying smaller quantities of office supplies and lunch according to orders

2.      Office Communication and Administration

Office Services

• assists in the logistical management of the meeting room
• setting meetings as required by project staff
• supports office/project logistics e.g. sending letters and messages, paying bills and buying smaller quantities of office supplies according to orders
• operating the telephone and informing project staff of important communications
• makes photocopies and scans documents if and when required
• cleans the office premises as per request
• Support of administration and technical team for documentation of event (taking photos) at events and workshops
• Assist of administration and technical team in the logistical management of events and workshops

General Services

• runs errands, e.g. buys lunch for office staff if and as per request
• assist in proper maintenance and repair of office premises and equipment
• prioritizes the necessary tasks during weekend, e.g. by being available for any requests
• carries out other relevant official tasks as assigned by the Administrative Professional
• deputizes the office support in case of his absence
• assists other colleagues as needed if there is no travel duty and carries out other office work on request

B.     Required qualifications, competences and experience

Qualifications

·         Senior high school

·         holds a valid driver’s licence

Professional experience

·         at least 3 years’ professional experience in a comparable position

Other knowledge, additional competences

·         good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

·         discipline and punctuality

·         resilience and patience

·         familiarity with Lampung province

·         some knowledge of the English language

·         willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Duty Station: Lampung

Expect to join: a.s.a.p.

Direct Supervisor: Team Leader Private Sector Cooperation

Interested candidates should submit a motivation letter, CV, trainings attended and list of references (a must), addressed to recruitment-indo@giz.de. The closing date to submit the application letter is on January 26^th, 2018

Please indicate your application by putting the following code in the subject line: N&A – Driver & OA Lampung

Please name your file as follow format:

[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa _CV or Nakula Sadewa _Motivation Letter or Nakula Sadewa _Reference)

Only short-listed candidates will be notified