Vacancy No:
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UCLG ASPAC/005/I/2018
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Post Title:
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Head of Bureau
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Division:
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Bureau of Secretary General
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Duty Station:
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UCLG ASPAC Secretariat
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Duration:
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Two (2) year, extendable
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Date Posted:
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23 January 2018
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Closing Date
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Background
UCLG ASPAC is the largest regional section of
United Cities and Local Governments (UCLG), an amalgamation of International
Union of Local Authorities (IULA), United Towns Organisation (UTO), and World
Association of the Major Metropolises (METROPOLIS). UCLG was established on 1 January 2004 and is
headquartered in Barcelona, Spain. Following this unification, UCLG ASPAC was
established in Taipei on 14 April 2004, as the new entity of IULA ASPAC. UCLG
ASPAC’s Secretariat is based in Jakarta, Indonesia.
UCLG
is a worldwide association
of local
governments and the officially recognized voice of local governments
by the United Nations. UCLG ASPAC has
linkages to more than 7,000 local governments. It
represents well over 3.76 billion people - more than half of the world
population - and incorporates economically
fast developing countries such as China, India, and Indonesia.
UCLG ASPAC is the key knowledge
management hub on local government issues in the Asia-Pacific region. It
promotes democratic local government, supports cooperation between cities,
local governments and their associations, and facilitates programmemes, network
and partnerships to develop the capacity of local governments and the
associations. Moreover, UCLG ASPAC represents local governments politically
within the international
community, and with the United Nations and its agencies. It also promotes
inclusive
societies which safeguard equality, social and economic justice, and
sustainable development. UCLG ASPAC is engaged in all relevant thematic fields
for nurturing sustainable development comprising local economic development, climate change, disaster
resiliency, culture, strategic planning, decentralization, municipal finance, gender equality, women leadership and empowerment and good
governance.
Following the
expansion of its Secretariat and to support the increased cooperation of cities
and local governments, UCLG ASPAC is inviting professional and dynamic people
to fill in the newly opened positions. UCLG ASPAC is recruiting the Head of
Bureau of the Secretary General for a two-years (2) period with possibility of
extension, based on satisfactory performance. The Post is assigned to lead and
guide the Secretariat’s team members and foster collaboration among the
divisions to ensure the achievement of vision and mission of UCLG ASPAC. The
post will have overall strategic and decision making responsibility and report
directly to the Secretary General.
Objectives
- To be responsible for the fully accountable office;
- To be responsible for the administrative and financial aspects of the organisation;
- To be responsible for organisational and operational needs;
- To be responsible for the development, monitoring and evaluation, and expansion of capacity of the organisation;
- To take part in promoting the organisation and enhance knowledge management.
Scope of Work
Under
this Scope of Work, the Head of Bureau of the
Secretary General will
carry out the following key activities:
A. Managerial Duties
1.
Lead
the development of operations strategies and objectives in line with the organisational
vision and mission, and to be more acknowledged as the pioneer in advocacy
within local governments.
2.
Create
division strategic plan which complies with and enhances the organisation
mission and vision.
3.
Liaise
with other head of division to ensure the operations budgets meet the initial budget
approval.
4.
Lead
the management of information and technology services.
5.
Provide
support to the core entity of organisation and collaboration in the
establishment of partnership with donor agencies.
6.
Manages
collaboration arrangements with current and potential partners and/or donor
agencies.
- Monitoring timely readjustment of the operations, and provides inputs on legal considerations and risk assessment.
8.
Responsible
to produce the strategic working plan which complies with and enhances the organisation
vision and mission.
- Provide outstanding leadership to team members, including opportunities for coaching and development, to maximize work output and work quality.
- Identify patterns and problem areas, and implement effective solutions to increase efficiency.
- Report regularly to other Divisions with completed on-budget and on-time projects and project outcomes.
- Monitor and evaluate the organization’s progress and achievement.
13. Respond
to requests for information from members, government agencies, businesses,
advocacy groups and other relevant associations.
14. Build
relationships with professional counterparts in other professional, advocacy,
and community organisations, through organisational initiatives and
jointly-sponsored communication campaigns and programmemes.
15. Perform any other duties as required from
time-to-time as assigned by the Secretary General.
B.
Functional Duties
1. Build strategic partnerships by maintaining a network of
contacts.
2. Maintain an established network of contacts for general
information sharing and to remain up-to-date on partnership related issues.
3. Establish and nurture positive communication with partners.
4. Extensive research and analysis on innovative strategies and new
approaches.
5. Generates new ideas and approaches, researches best practices
and proposes new, more effective ways of doing things.
6. Identify and communicate opportunities to promote learning and
knowledge sharing within the organisation and beyond.
7. Promote a culture of high performance and
continuous improvement that values learning and a commitment to quality.
8. Mentor and develop staff using a supportive
and collaborative approach on a consistent basis.
Qualifications
v Education:
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Hold a master’s degree in management,
development studies, social sciences and/or related fields;
v Experience:
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Has a minimum of fifteen (15) years of
professional experience in capacity development and working in a similar position
in a non-profit organisation and/or an international organisation;
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Has an exceptional leadership and strong organisational
and planning skills as well as good office management experience;
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Has a team and result-oriented approach, and
possess good decision making, coaching and motivating skills;
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Demonstrate experience working with local
governments, multi-donor agencies and/or development partners;
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Has experience in working in an international
environment, respecting different cultures and nationalities.
v Language:
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Excellent communication and writing skills in
English; Bahasa Indonesia is an asset.
v Computer skills:
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Advanced computer skills, particularly MS
Office.
v Others:
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Has highly developed communication skills,
including ability to draft/edit texts and to articulate ideas in clear, concise
style to a variety of audiences, as well as facilitation skills;
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Has positive attitude, honest, trustworthy and
demonstrate sound work ethics;
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Has the ability to quickly establish
professional rapport with colleagues and other persons;
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Has the ability to work under pressure and to
meet deadlines required;
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Self-motivated with a positive and
professional approach to management.
Supporting Team
The post will be supervised by the
Secretary General and have close coordination with other Head of Divisions, and
supported by relevant managers and/or coordinators and officers.
How to apply
* Please submit the application Letter; at
least 1 recommendation letter and CV in English with Subject : BoSG -Yourname
* Submit to recruitment@uclg-aspac.org
* Only the qualified candidate will be
contacted.
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