Program Manager – Democracy & Governance

Position Title	: Program Manager – Democracy & Governance
Location	: Jakarta (Indonesia Office)
Job Type and duration of contract	: Full-Time, 1 year contract period
Closing Date	: February 9, 2018

PROGRAM BACKGROUND

The Asia Foundation (TAF) is implementing democracy and governance programs with focus on promoting accountability and democratic inclusion. The accountability program aims to increase high quality interactions among the governments, public service providers and their constituents that lead to an impact of increased access to basic services, particularly in health, education, and legal identity sectors. The democratic inclusion program aims to promote religious tolerance, protection of minorities and ensuring constitutional rights of women.     

SUMMARY OF JOB RESPONSIBILITIES

The Program Manager for Governance Program provides direct management and implementation of what described above.  S/he is responsible for the day-to-day management of the program staffs (Program Officer /PO, Program Assistant/PA and consultant) and of the local CSO partners. S/he is responsible for program development and conceptualization, implementation, monitoring, evaluation and learning. S/he will be working with the Senior Director for Programs and the Country Representative and in managing the flow of reports, proposals and work plans, funding source administration, and cross-unit collaboration.  S/he will also work closely with the grants and finance units. S/he must have an ability to work with the donors and government at all levels.  The Program Manager will always be the designated officer-in-charge of the programs.

RELATIONSHIPS

The Program Manager will have regular contact with:

INTERNAL:

• Regular contact and communicate with all team members.
• Management of programs’ staffs
• Maintain and develop communication and coordination with other units in TAF Indonesia
• Contact with other program and theme staff in TAF’s offices in the US and Asia.

EXTERNAL:

• Develop and maintain contacts with other local and international NGOs working on local and village governance and public service delivery in Indonesia, ensure coordination, and raise the profile of TAF
• Maintain and develop relationships with existing donors and funding agencies.
• Develop working relationships with government agencies at the national and local levels. Assist in developing and maintaining good public relations with the government.
• Public speaking and contributing to publications on the work.. 

JOB FUNCTIONS 

PROGRAM DEVELOPMENT & ADMINISTRATION

• Day to day management of the Program --including liaising and providing input to local CSO partners, monitoring program implementation, reviewing all training and publication materials, providing technical assistance by serving as facilitator, speaker, editor and such, for partner programs and products, and, along with the Senior Director for Programs and the Country Representative, representing the programs to donors.
• Manage and supervise PO, PA and consultants;
• Design and implement Governance & Accountability program work plans and contribute to the development and implementation of Monitoring, Evaluation and Learning measures.
• Undertake continuous contextual analyses and updates on local developments, and ensure these inform program implementation, including collaborating with specialist staff and good governance advisors in the development of relevant strategies;
• Implement effective risk management activities (as identified in conjunction with a Senior Director for Programs and the Country Representative) with partners to reduce the likelihood of risk, and monitor and address any breaches in a timely and appropriate manner;
• Collaborate with grants management staff to ensure an integrated approach with partners;
• Approve annual work plans of the partners, in conjunction with those with grants management function;
• Develop program activities; identify CSO, NGO and Indonesian government partners; ensure that deliverables are clear, monitor and facilitate programs so they are met on time and within the budget; obtain timely and compliant reports; and critically evaluate outcomes.
• Monitor and oversee the annual work plan of the partners, ensuring outputs and outcomes are met and budgets are expended efficiently and appropriately;
• Provide organizational capacity to partners, particularly in areas such as: program planning and budgeting, monitoring and evaluation, and knowledge management; and
• Contribute to ongoing knowledge generation and learning, particularly by conducting case studies.  
• Monitor important social, political and economic developments in-country.
• Prepare, along with other team members, donor reports.

EXTERNAL RELATIONS

• Develop and maintain contacts with other local and international NGOs working on governance & accountability issues in Indonesia, ensure coordination, and raise the profile of TAF's research activities.
• Maintain and develop relationships with existing donors and funding agencies.
• Develop working relationships with government agencies at national, provincial, and local levels.
• Represent TAF at conferences, events and donor coordination meetings as required. Public speaking and contributing to publications on our work may be required.
• Assist in developing and maintaining good public relations. In particular assist the Senior Director for Programs and the Country Representative to develop and update literature that disseminates the nature and impact of our work.

GENERAL

• As a key member of program staff, participate in team meetings to contribute to ongoing program planning, problem-solving, and knowledge sharing.
• Contribute to the dissemination of program activities and research results.
• Monitor important social, political and economic developments in-country.
• Understand and comply with requirements placed on TAF by our donors.
• Respond to periodic requests from the TAF's San Francisco or Washington offices for program updates or examples of program impact.
• Other relevant tasks as required.

REQUIREMENTS

EXPERIENCE

• Minimum of ten years work experience designing and implementing development programs, with a strong background or specialization in local governance, democratic inclusion, religious tolerance, and/or civil society development;
• Experience in project management and strategic grant-making;
• Experience in developing and conducting training programs;
• Knowledge of and experience with Indonesian politics;
• Extensive experience working with Indonesian government agencies;
• Extensive experience in working with donors;
• Understanding of international or government funding agencies;
• Additional background in civil society development, and/or civic education highly desirable

EDUCATION

Advanced degree in the social sciences (international relations, political science, public policy, sociology), law or any relevant subject.

OTHER

• Keen understanding of Indonesian politics and society, especially issues related to decentralization, local governance, religious tolerance.
• Excellent verbal and written communication skills in both English and Bahasa Indonesia
• Strong written and analytical skills
• Excellent interpersonal skills
• Professional organizational abilities
• Good public speaker

WORK BASE

·       Will be base in Jakarta

HOW TO APPLY

Please send your letter of Interest (motivation letter) and CV to The Asia Foundation by e-mail to hrd@tafindo.org by February 9, 2018 at 17.00 pm. Please write “PM-DEGOV” on the Subject of the e-mail. The Asia Foundation is an equal opportunity employer.