USAID CEGAH: Vacancy of Consultant to review audit applications in the Ministry of Health IG

Terms of Reference

Consultant to review audit applications in the Ministry of Health IG

Position                                  : IT Consultant

Languages Required             : Indonesia

Duration of Contract            : 20 working days

Working Period                    : March 10–30

OPERATIONAL CONTEXT

The Government of Indonesia (GOI) has made a commitment to enhancing the use of information technology in the civil service by developing an e-government system. President Joko “Jokowi” Widodo stated that an integrated online system for central and local government budgeting, procurement, purchasing, auditing and taxation could strengthen monitoring and improve government accountability. The OECD’s definition of e-government refers to the use of information and communication technologies as a tool to achieve better government. By adopting e-government programs, the GOI aims to create a more efficient government and create a more transparent workflow. E-government systems are also believed to reduce corruption practices. Based on Presidential Instruction No. 3/2003 regarding the policy and national strategy on developing e-government, the President instructed all ministries/institutions to start developing an e-government system.

Following the president instruction, the Inspectorate General of the Ministry of Health adopted certain information and communication technologies as a tool to conduct oversight activities, such as audits, which require extensive processes for the planning, execution, and preparation of final audit reports. This process requires significant investments of time and financial resources, since the auditors have to physically visit the locations of their auditees.

In practice, the current audit process means that the 150 auditors who work in the IG cannot adequately cover the 418 separate entities within the ministry, and therefore presents a fundamental challenge to the IG in implementing its mandate for internal oversight.. Therefore, the IG needs to have a tool to make the audit process more efficient and effective. As such, the IG has developed three separate applications, each with their own purpose and managed by a different division. These systems are the Management Audit System (SIMENDIT), Follow-Up Audit System (SIPEDIT), and the Oversight Planning System (SIMRENWAS).

The IG hopes to unite these separate systems into one integrated audit application that consists of tools for systematic audit planning, audit implementation, audit evidence collection, audit report preparation, and tracking of follow-up on audit recommendations. Therefore, the IG needs to review its current applications and in order to determine the future direction its integrated e-audit system should take. The goal of USAID CEGAH supporting for this review is to provide recommendations on the integration of the IG’s current applications into one effective application that covers the entire audit process.

OBJECTIVE

To review the Ministry of Health IG’s three applications and to provide recommendations for their integration and the development of a comprehensive e-audit application in the future.

SCOPE OF WORK

1.     Five (5) days for:

a.      Meeting with representatives of the Ministry of Health IG to gather input for the review of current e-audit applications, namely:

·       SIMENDIT (Management Audit System Application)

·       SIPEDIT (Follow Up Audit System Application)

·       SIMRENWAS (Oversight Planning System Application)

2.     Seven (7) days for:

a.     Conducting an assessment/review of the three-current e-audit applications listed above, including the collection of documents and SOPs regarding the applications, and any necessary interviews with users.

3.     Seven (7 days) for:

a.     Write a report on the review of the e-audit applications in the Ministry of Health IG, including any relevant notes on prominent system bugs or other feedback/input from the users.

b.     Write recommendations for the Ministry of Health IG to refine the current e-audit applications, with a focus on feasible improvements to the workflow, integration among the three applications, and the ability to integrate additional components in the future to create a comprehensive e-audit platform.

4.     One (1 day) for :

a..     Present the results of the application assessment/review and relevant recommendations to executive leadership within the Ministry of Health IG (IRJEN, SESITJEN, and Inspectors).

DELIVERABLES

1.     Meeting list of Interviewees of the IG

2.     Application assessment/review report

3.     Recommendations for future improvements of audit application

Qualifications

1.     Professional IT consultant with at least 5 years of experience in website/database/application development.

2.     Demonstrated experience in analyzing, designing, and developing applications.

3.     At least 5 years of experience related to web programming (PHP, MYSQL, AJAX, CSS, HTML, HTML5 and jQuery)

4.     A good understanding of internal audit process in government offices  

5.     Strong communication and interpersonal skills

6.     Experienced working with government agencies is preferred

Interested applicants should submit a cover letter stating their interest and suitability for the position, along with a CV (including three references), current salary, expected salary, available start date and a sample of a previously developed application (screenshot of the developed application)  by March 05, 2018 at the latest. Please send applications to info@msi-cegah.com  Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.