IDLO Vacancy Announcement
Title: Finance and
Administration Associate
Type of contract: Affiliate -
Support
Duty Station: Jakarta,
Indonesia
ABOUT IDLO
The International Development
Law Organization (IDLO) enables governments and empowers people to reform laws
and strengthen institutions to promote peace, justice, sustainable development
and economic opportunity. We contribute to creating stable and inclusive
societies where every person can live free from fear and want, in dignity and
under the rule of law..
To learn more about IDLO,
please visit our website www.idlo.int or follow us on Twitter @IDLO.
IDLO RULE OF LAW PROGRAM
INDONESIA
In November 2014, IDLO was
selected by the Minister for Foreign Trade and Development Cooperation of the
Ministry of Foreign Affairs of the Netherlands to manage a substantial part of
the rule of law program. IDLO is in charge of ensuring the coherent and
efficient management of the Indonesia-Netherlands Rule of Law Fund (“RoL
Fund”), in alignment with the Indonesian National Long-Term Development Plan
(RPJPN) 2005-2025. IDLO’s main responsibilities are the identification,
implementation and monitoring of activities supported by the Fund, while
facilitating and strengthening collaboration among Dutch and Indonesian
institutions working on rule of law initiatives. The primary objective of the
RoL Fund is to support the development of effective, accountable and inclusive
justice sector institutions, and ensuring equal access to justice in Indonesia.
THE POSITION
Under the direct supervision of
the Program Manager-Rule of Law Program and working in close coordination with
the Finance and Grants Officer and other program colleagues, the Finance and
Administration Associate will be responsible for the following main duties:
Financial Management
§ Provide Finance and Administrative support to the
Program team and ensure process integrity;
§ Ensure internal control procedures are followed for
all cash disbursement, receipts and transfers, including being responsible for
managing the petty cash;
§ Support the Finance and Administration Officer to
maintain an overall accounting system for the Jakarta Office in line with IDLO
guidance and procedures, including but not limited to processing invoices and
payments, maintaining bank accounts and financial records, ensure timely
reimbursement of travel expenses to IDLO staff members/experts;
§ Support
the Finance and Administration Officer with Implementation Partners, including:
conducting cost estimates and budget proposals; conducting organizational
assessments and regular spot checks assessing risks and quality of implementing
partner’s internal processes; monitoring and reviewing financial reports of the
sub projects;
Administration
§ Support the coordination of work and information flow
between Offices (HQ/Field) and support functions; Including, coordinating the
processing of payments, travel requests, etc. through HQ.
§ Assist in administering and managing the logistics,
communication and contracts with various service providers, such as travel
agents, hotels, office suppliers, etc.
§ Provide administrative and organizational support to
the Country Director for the day-to-day management of the Field Office;
§ Support the maintenance of a sound filing system of
all financial and program documentation;
§ Identify
needs and liaise with the Supervisor and Procurement unit in HQ for the
purchase of all office supplies, equipment, stationary and other resources
essential for the operation of the Field Office and program; Create and
maintain inventory of all incoming and current suppliers;
IDEAL CANDIDATE PROFILE
Education
§ Undergraduate
degree in business, finance, or related field is required.
Work Experience
§ Minimum of 3-4 years of experience in the field of
accounting and financial management preferably within international
organizations or private /public organization with donor funded programs;
§ Demonstrated
experience of financial management and reporting skills;
Languages
§ Fluent
oral and writing skills in English and Bahasa Indonesia is required.
Specific knowledge, skills and
competencies
§ Significant experience with accounting system management;
§ Substantive knowledge of budgeting for development
cooperation;
§ Knowledge of administrative procedures of an
international development agency is an additional asset;
§ Experience in working with an
international/
§ Competency with financial data systems and spreadsheet
processes;
§ Strong
attention to details and ability to manage multiple projects simultaneously in
a fast
paced deadline driven
environment.
§ Proven ability to develop and foster productive working
relationships across a globally based organization;
§ Very good knowledge of Microsoft Word, Excel and
PowerPoint. Proficient use of other ICT software and internet software;
§ Excellent written and verbal communication skills.
§ Keen
sense of ethics, integrity and commitment to IDLO’s mandate.
TERMS
AND CONDITIONS
The selected candidate is
expected to start as soon as possible. The duration of the assignment is for 1
year, with the possibility of extension based on performance and availability
of resources.
This vacancy is open to local
nationals, permanent residents or those residents with a valid residency/
working permit of the duty station.
IDLO Offers competitive
remuneration and benefits for locally-recruited employees including a comprehensive
leave package and medical insurance.
HOW TO APPLY
All interested applicants are
encouraged to apply via our website www.idlo.int/jobs and submit the completed
IDLO Personal History Form (PHF), resume and cover letter.
IDLO is an Equal Opportunity Employer
and values diversity in all areas of its operations. We welcome and encourage
diverse applications.
DISCLAIMER AND CLOSING DATE
The above statements are
intended to describe the general nature and level of the work being performed
by the staff member assigned to this work. This is not an exhaustive list of
all duties and responsibilities.
IDLO reserves the right to
amend and change responsibilities or even to cancel the recruitment to meet
business and organizational needs as necessary.
Deadline for
application: March 30, 2018 (23:59hrs Rome time).
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