UCLG ASPAC - Calling Application for Project Manager

Vacancy No:	UCLG  ASPAC/009/II/2018
Post Title:	Project Manager
Division:	Strategic Services and Programme Division
Duty Station:	UCLG ASPAC Secretariat
Duration:	1st April 2018– 31st March 2019
Date Posted:	Monday, 5 March 2018
Closing Date	Thursday, 15th  March 2018 (Jakarta Time: 23:59)

Background

UCLG ASPAC is the largest regional section of United Cities and Local Governments (UCLG), an amalgamation of International Union of Local Authorities (IULA), United Towns Organization (UTO), and World Association of the Major Metropolises (METROPOLIS). UCLG was established on 1 January 2004 and is headquartered in Barcelona, Spain. Following this unification, UCLG ASPAC was established in Taipei on 14 April 2004, as the new entity of IULA ASPAC. UCLG ASPAC is the key knowledge management hub on local government issues in the Asia Pacific region.

UCLG ASPAC’s mission is to promote strong and effective democratic local self-government throughout the region/world by fostering unity and cooperation among members. To ensure the effective political representation of local government to the UN and other international communities. To be the worldwide source of key information on local government, learning, exchange, and capacity building to support democratic local governments and their associations. To promote economic, social, cultural, vocational and environmental development by enhancing the services to the citizens based on good governance. To promote race and gender equality, combating discrimination, promoting decentralized cooperation and international cooperation between local governments and their associations. To promote twinning and partnership between local governments and peoples.

UCLG ASPAC in cooperation with Bill & Melinda Gates Foundation will work together to strengthen local governments and their associations to design and implement more effective policies in addressing one of the urban conundrums – sanitation. The Sanitation Project is aligned with Bill & Melinda Gates Water, Sanitation and Hygiene Program which recognizes severe impact of untreated waste on locals’ health and the environment, particularly with the booming population in developing cities. Sanitation is a shared problem between developing countries in both social and geographical sense. Therefore, lesson learnt from other successful implementations of Faecal Sludge Management (FSM), Wastewater Policy and Institutional and Regulatory Framework is a central part of the project.

The aim of the project is to generate government incentive to develop national strategies to be implemented by local governments with capacity training support from UCLG ASPAC. The goal of the project is that local governments and their associations be able to design and implement robust and effective policies to address sanitation issues and develop sustainable financing strategies from municipal financing options, bilateral donors and development banks. This 3-year project entitled “Municipality Network for Sanitation Policy and Advocacy in South Asia” will be implemented in two countries, Nepal and Bangladesh.

UCLG ASPAC is looking for a qualified candidate to fill in the post of Project Manager. The post will be hired for 1 (one) year period with possibility of extension, based on performance, s/he will be placed at UCLG ASPAC Secretariat Office in Jakarta and have intensive traveling to Bangladesh and Nepal. The Post is assigned to take the responsibility to ensure effective and efficient day-to-day project implementation, including all substantive and administrative aspects and to cover the functioning of the project from the beginning to the end including project inception activities, annual and quarterly planning and reporting, and implementation of project activities, project reviews, and project closure. S/he shall coordinate and work closely with the Specialists, Coordinators and Officers of the project. The post will report directly to the Secretary General.

Objective and goal:                                           

1. To oversee the implementation of the project;
2. To be responsible for the deliverable project objectives within time, resources and budget constraints and in line with the strategy, mission, culture and ethics of the organisation;
3. To ensure well-coordination with donor and partner agencies and beneficiaries and related institutions;
4. To identify the project issues, innovative solutions and approaches;
5. To lead the project team with positive motivation and energising the internal talent;
6. To take part in promoting UCLG ASPAC.

The Project Manager will be supervised by Head of the Strategic Services and Programme Division of UCLG ASPAC, and supported by relevant managers and/or coordinators/officers. S/he will undertake the following tasks:

A.   Managerial duties:

1.      Manage and coordinate project activities, from substantive, administrative and financial points of view, applying strategic planning and systematic coordination of project activities;

2.      Manage day-to-day project implementation and overall coordination of project outcomes;

3.      Provide direction and leadership in advocating project objectives and in ensuring that all interested parties are well informed about the project activities and goals;

4.      Identify any support and advice required for the management, planning and control of the project;

5.      Ensure timely preparation and compilation of the project monthly, quarterly and annual work plan and progress/final substantial and financial reports;

6.      Prepare monthly reports on key projects activities, issues and required action points required by other Division of UCLG ASPAC;

7.      Ensure the quality of outputs and results with optimal monitoring mechanism, establish effective coordination, monitoring, information sharing and reporting systems;

8.      Manage project administrative, monitor financial resources and accounting to ensure accuracy and reliability of financial reports;

9.      Perform any other duties as required from time-to-time as assigned by the Secretary General.

B...   Functional Duties

1.      Ensure proper professional relationships with relevant national and international partner agencies, relevant developing programmes/projects;

2.      Establish and maintain relationships and act as the key focal point with donor agencies to ensure that all programming, financial and administrative matters related to the Project are transparently, expediently and effectively managed;

3.      Oversee the financial management of the project in consultation with the Secretary General;

4..      Produce contract agreements with local governments associations and technical partner(s);

5.      Review and revise the project proposal, result framework and budget and to ensure that the plans are achievable within time and budget with effective use of resources;

6.      Regularly review and track the project progress and take corrective action where required;

7.      Build strategic partnerships by maintaining a network of contacts;

8.      Ensure financial procedures followed as requested by the donor agency;

9.      Ensure establishment and maintenance of proper electronic and paper filing systems;

10.  Facilitate and corporate with audit processes at all time as required;

11.  Organise and oversee any missions set during the period of the project;

12.  Develop and maintain a database of the project as well as database of project stakeholders and beneficiaries.

Qualifications:

v  Education:

-          Preferable Master’s degree in Management, International Development, Urban Planning, Environmental Studies, Social Sciences, Public Administration, Public Health and/or related fields;          

v  Experience:

-          Have a minimum of 10 (ten) years of professional experience in project development and management, capacity development and local governments’ advocacy, and working in a similar position in an NGO and/or an International Organization/National Corporation;

-          Have at least 5 years’ experience in  managing  projects  funded  by international agencies or development partners;

-          Have experience in planning and managing project budgets and plans;

-          Have experience in working on sanitation issue with national and local governments in Asia Pacific is a plus

-          Having experience/knowledge in municipal financing is a plus;

-          Have experience in managing teams and in providing leadership;

-          Have experience in working in an international environment, respecting different cultures and nationalities.

v  Language:

-          Fluency in written and spoken in English and preferable in Bahasa Indonesia.

v  Computer skills:

-          Advanced computer skills, particularly MS Office.

v  Other skills and competency:

-          Exceptional leadership skills and strong organisation skills;

-          Team oriented, decision making, coaching, result  and motivating oriented;

-          Demonstrated experience working with local governments, multi-donor agency and/or development partner;

-          Highly developed communication skills, including ability to draft/edit texts and to articulate ideas in clear, concise style to a variety of audiences, as well as facilitation skills;

-          Honest, trustworthy and demonstrate sound work ethics;

-          Ability to quickly establish professional rapport with colleagues and other persons;

-          Ability to work under pressure and to meet deadlines required;

-          Positive work ethic with a willingness to learn;

-          Excellent organisational and planning skills;

-          Superior project management and time management skills;

-          Self-motivated with a positive and professional approach to management;

-          Strong writing, editing, proofreading, layout and design, professional printing/publishing skills are essential, including ability to present concepts verbally;

-          A wide degree of creativity and latitude;

-          Be willing to travel during the project’s implementation when required.

Deliverables

1.      Developing monthly, quarterly, annual and final reports of the project;

2.      Producing financial report of the project;

3.      Developing contract agreement with local governments associations and Technical Partner(s);

4.      Reviewing proposal, result framework and budget to meet the local needs;

5.      Developing monitoring and evaluation system for the project;

6.      Producing database of the stakeholders and beneficiaries;

7.      Producing a potential donor mapping and business model on FSM and Non-Sewerage System;

8.      Other supporting documents for the project as required by the donor agency.

Indicators

1.      Project goal and objectives achieved;

2.      Publications of the project;

3.      Monitoring and evaluation tools for project;

4.      Donor mapping’s result and financial model;

5.      Policies formulated.

Supporting Team

The post will be supervised by the Secretary General and will be supported by relevant managers and/or coordinators/officers.

How to apply

Please email your CV and Cover Letter to the following: recruitment@uclg-aspac.org.  with Subject : PM-BMGF-Your Name  before march 25^th 2018 Only shortlisted applicants will be contacted.