HIVOS EOI - Field Finance and Admin Officer

Hivos Southeast Asia is an International non-governmental organization guided by humanist values. It aims at structural poverty alleviation with a strong focus on civil society building and sustainable economic development. Hivos Southeast Asia provides financial support for local NGOs, is active in networking, lobbying and exchanging knowledge and expertise. For its Hivos Southeast Asia seeks qualified Indonesian candidates for the position of:

Title                  :  Field Finance and Admin Officer

Duty Station      :  Ruteng-Manggarai, NTT, Indonesia

Duration            :  5 (five) months, May to September 2018

Report to          :  Project Manager Support the Promotion of Commercial Feed Supply in NTT

1.         Background

Since 2014, Hivos Southeast Asia has been implementing a Making Markets Work for the Poor (M4P) project in collaboration with DFAT-funded Australia-Indonesia Partnership for Promoting Rural Income through Support for Markets in Agriculture (AIP-PRISMA) program. The project, entitled “Support Commercial Pig Rearing in Nusa Tenggara Timur” is implemented in Flores and Sumba in partnership with private sector entities, civil society organizations, and individual farmers. The objective of project is to increase pig farmer income by improving and incentivizing productivity. This will be achieved by addressing several constraints on farmers’ efficient participation in the market, namely; facilitating farmer access to finance; increasing the speed at which pig can raised via the introduction of service provider for fodder, extension services, commercial aggregation and processing; and developing retail, wholesale and export potential in NTT.

This year Hivos recruits new field staffs in various positions to accelerate the ongoing progress for higher target, one of the vacant position is Field Admin and Finance Officer. Under the direct supervision of Program Manager, the officer will be responsible to manage overall day-to-day administrative and financial tasks and reports in compliance with Hivos’ and donor’s guidelines.

S/he has the core responsibility to support field project team by maintaining the administration and financial flow, controlling and reporting financial and administration documents to Hivos Jakarta office regularly. S/he is also in charge to assist the field project team overseeing the project to be delivered with partners and relevant stakeholders as well as ensuring the compliance towards donor requirements. The Admin and Finance Assistant reports to Project Manager and coordinates closely with Jakarta-based Finance Officers and Project Officer.

2.      Scope of Work

1.    To control and monitor budget spending of field staff to ensure fund availability every month

2.    To regularly assess and ensure the completeness of field staff’s and partner’s (if any) requested advance and liquidation fund report

3.    To provide Jakarta-based Finance Officer with complete document for budget liquidation, financial report and audit on a timely basis in compliance with Hivos’ and donor’s financial guideline

4.    To verify all office equipment are procured, registered and handed over in accordance with donor requirement

5.    To provide and ensure all administrative necessary and logistic such as monthly time sheet, hotel booking, etc to the team related to the program

6.    To arrange and manage meeting and/or event led by Hivos in field in relation with  project implementation and prepare Minutes of Meeting (MoM) during coordination meeting

7.    To ensure all financial, administrative and other relevant documents  are stored, well-maintained and regularly backed up

8.    To draft and maintain contractual document for third parties (including but not limited to consultant and vendor) in soft copy and hard copy in compliance with Hivos’ and donor’s standard

9.    To provide advices on administrative and financial matter related to the projects.

3.      Knowledge and experiences :

•      Bachelor degree in accounting, finance or related fields

•      Have minimum 2 year work experience in managing financial and administrative of project

•      Very good in accounting and working with external parties

•      Preferably have experience within the international NGO with skill on project management

•      Good English skill (writing and speaking) will be a good feature

•      Having respect for humanitarian or humanist principles and willing to work in a non- discriminating, neutral, impartial and gender equal environment.

4.      How to apply?

To apply for this position please submit your CV and a cover letter to hr.sea@hivos.org no later than April 25^th , 2018.

Please specify the position name you are applying for (‘FAA Officer’) in the ‘subject’ line of your email. Only shortlisted candidates will be notified.

Opened position for national level / Indonesian nationality.

For more information about Hivos Southeast Asia, visit https://www.hivos.org/