The Global Green Growth Institute (GGGI) is a treaty-based
international, inter-governmental organization dedicated to supporting
and promoting strong, inclusive and sustainable economic growth in
developing countries and emerging economies. GGGI’s role and objective
in Indonesia is to assist the Government of Indonesia in delivering
green growth by driving investment and designing green projects with
social, environmental and economic benefits for the people of Indonesia.
Program Assistant - Administration
The
Assistant is responsible for collecting program data and maintaining a
data repository; compiling program documents and organize archives
(SharePoint and/or e-library); in charge of proper implementation of
logistics and administrative procedures, office supply procurement and
physical asset management of the country office operation.
PURPOSE
The
Assistant plays the role of data, asset and logistics focal to multiple
GGGI offices and workspaces across the different ministries and in two
provinces by maintaining a data repository and document archives, an
asset inventory and implementing logistics procedures
Supports procurement and recruitment related activities
ENGAGEMENT
Support
Country Team and consultant on the procedures, policies and tools of
travel, workshops and other administrative arrangements;
Explain logistics procedures and requirements for external partners who participate in GGGI workshops and meetings
Coordinate with travel agent regarding Travel Summary Report
DELIVERY
Generates
and maintains an up to date program data repository of the country
program by compiling, cleaning, sorting out and calibrating all program
related data
Compile and file all program related documents
for document archives (inventory, library) both electronically (on share
point) and as hard copies
Support program activities with preparation for, or processing of, meetings or workshops.
Supports in the preparation of internal coordination meetings
Manage office facilities
Provides logistics arrangements with respect to workshops and meetings
Provides general support to the program activities where necessary
Any other administration support as needed in support of Operational Manager and Country Representative.
QUALIFICATIONS
A
Bachelor degree in economics (management minor), environmental
management or natural resource management, international development,
sustainable development or other related topics.
1-2 year of work experience would be an asset
A passion for green and/or low carbon development
Strong oral and written English, and fluency in Indonesian is essential
A pro-active attitude, with an ability to innovate in finding solutions
Highly organized with a keen eye for detail and the ability to multi-task
Ability to work under pressure and meet tight deadlines
Strong interpersonal skills and the ability to work with multi-cultural and multidisciplinary teams
Good
level of proficiency in Microsoft Office applications (Word, Excel,
PowerPoint, etc.), as well as Enterprise Resource Planning (ERP) or
similar software
Strong oral and written English, and fluency in Indonesian is essential
Experience / knowledge of sustainability is an asset
CORPORATE
GGGI
is looking for a person who is skillful, efficient and achieves
results. One who delivers consistent quality with an ability to diagnose
challenges in an organization and a team and finds quick solutions, a
change agent who understands the dynamics and tensions in this kind of
diverse, international development landscape.
To apply, please click the following link: https://careers.gggi.
The deadline is 3 June 2018.
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