Background
UCLG
ASPAC is the largest regional section of United Cities and Local Governments
(UCLG), an amalgamation of International Union of Local Authorities (IULA),
United Towns Organization (UTO), and World Association of the Major
Metropolises (METROPOLIS). UCLG was established on 1 January 2004 and is
headquartered in Barcelona, Spain. Following this unification, UCLG ASPAC was
established in Taipei on 14 April 2004, as the new entity of IULA ASPAC. UCLG
ASPAC is the key knowledge management hub on local government issues in the
Asia Pacific region.
UCLG ASPAC’s
mission is to
promote strong and effective democratic local self-government throughout the
region/world by fostering unity and cooperation among members. To ensure the
effective political representation of local government to the UN and other
international communities. To be the worldwide source of key information on
local government, learning, exchange, and capacity building to support
democratic local governments and their associations. To promote economic,
social, cultural, vocational and environmental development by enhancing the
services to the citizens based on good governance. To promote race and gender
equality, combating discrimination, promoting decentralized cooperation and
international cooperation between local governments and their associations. To
promote twinning and partnership between local governments and peoples.
UCLG ASPAC is looking for a qualified candidate to fill in the
post of Finance and Administrative Officer under the European Union (EU)
project (CSO-LA/2017/386-361) project on Localizing SDGs in Indonesia. The
project aims to support the local implementation of the SDGs in Indonesia by
strengthening the capacities of Local Governments (LGs) and their associations
(LGAs) to plan, implement and monitor the SDGs at the local level.
The project strategies are (1). To strengthen the capacity of LGs
to perform their legal and institutional mandate to tackle poverty through
application of SDGs indicators in their policies and planning; (2). To enhance the LGAs’ institutional and
operational capacities in performing their main functions (advocacy, lobby,
coordination, technical services, capacity building and knowledge sharing) in raising
awareness of the SDGs among their members.
Under
the operational supervision of the Project Manager, the Finance and
Administrative Office will undertake the following tasks:
1.
Do daily management
of personnel, financial and administrative aspects of the project;
2.
Administer
the donor budget, prepare budget plan and revisions and financial reports in
timely manner;
3.
Coordinate
travel arrangements, project procurement, and consultant/expert contracts in
accordance with the agreed procedures and policies;
4.
Manage all
correspondence within and outside the project;
5.
Collect and
manage supporting documentations for payment, project expenditures and other
operational activities;
6.
Support the
team to prepare annual work and budget plan;
7.
Support the
team to organize Focused Group Discussions (FGDs), workshop, training
and other capacity building activities;
8.
Make
necessary preparatory arrangement for project team's meetings;
9.
Maintain and
file records, documents and work plans for monitoring of project
implementation;
10.
Assist the
team with administrative tasks;
11.
Any other
task assigned by the Project Manager.
Qualifications
v Education:
-
University
degree in Accounting, Finance, Management or other related fields..
v Experience:
-
Has at least
3 (three) years’ experience in project
finance and administration or project grant is required;
-
Has
experience in working with the government officials at various level
particularly related to local development and local governance;
-
Has
experience in developing and maintaining networks and/or partnership with
government and non-government stakeholders and donors at national and local
levels.
-
Has
experience of working for, or in cooperation with, government institutions;
-
Experience in
the usage of computers and office software packages is required.
v Language:
-
Fluency in
written and spoken in English and Bahasa Indonesia.
v Computer skills:
-
Proficiency
in MS Office.
v Other skills and competency:
-
Demonstrates ability
in project finance and administrative management;
-
Has strong analytical,
communication and interpersonal skills;
-
Demonstrates detail
orientation, proactive attention to outcomes and expectations, and ability to
understand and effectively use information and data;
-
Has working
experience in international cooperation development projects especially EU
projects;
-
Be willing to
travel during the project’s implementation when required;
-
Has ability
to work in a team and individual.
Supporting
team
The post will be supervised by the Project Manager who will be supported
by Knowledge Management Officer, two (2) Field Officers and SDGs Coordinator.
How to apply
·
Only the
qualified candidate will be contacted.
Vacancy
No:
|
UCLG ASPAC-EU/002/IV/2018
|
Post
Title:
|
Finance and
Administrative Officer
|
Division:
|
Strategic
Services and Programme Division
|
Duty
Station:
|
UCLG
ASPAC Secretariat
|
Duration:
|
May 2018
– 31st December 2020
|
Date
Posted:
|
Friday, 4th
May 2018
|
Closing
Date
|
Friday, 18th
May 2018 (Jakarta Time: 23:59)
|
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