UN Women-Program Support Consultant

TERMS OF REFERENCE

Title	Programme Support Consultant
Purpose	To provide the required administrative support to set up effective systems and mechanisms to facilitate efficient organization, filing and monitoring of key documents and information
Location	Jakarta, Indonesia
Contract Duration	01 June -30 November 2018
Contract Supervisor	Programme Specialist, Women, Peace and Security

I.        Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. In line with its 2014-2017 Strategic Plan, preventing and eliminating violence against women and girls is one of the key strategic priorities for UN Women.

Under the overall guidance of Country Representative and a close supervision of the Programme Specialist, Women, Peace and Security (P3), the Consultant works with and provides support to the members of the Programme Team in the development and implementation of the programme. The Programme Assistant will provide effective support and assistance to the team to ensure smooth programme implementation in line with UN Women rules and regulations.

Against this background, the WPS Unit in UN Women Indonesia is seeking to recruit a Consultant to provide the required administrative support to set up effective systems and mechanisms to facilitate efficient organization, and filing and monitoring of key documents and information in the office. Further details of the expected roles and responsibilities for the consultant are found below.

II.      Roles and Responsibilities

The Consultant will work under the direct supervision of the Programme Specialist, Women, Peace and Security, to ensure achievements of following tasks and deliverables:

§  Develop a capacity baseline for implementing partners

§  Monitor contracts and payments, assist team in procuring of goods and services, facilitate contractual process including payments;

§  Develop and maintain a M&E structure for UN Women’s partners under the PVE programme;

§  Provide administrative and operational support, particularly in organizing regional events and field missions and processing mission travel, as assigned by hiring unit.

III.    Key Expected Outputs and Time lines

Tasks	Deliverables	Timeframe
1.      Develop a capacity baseline for implementing partners	E-baseline for at least 4 PVE partners	By 15 June 2018
2.      Monitor contracts and payments, assist team in procuring of goods and services, facilitate contractual process including payments;	A brief report on the procurement contract, and payment made. The updated log following ROAP format.	30 July 2018
3.      Develop and maintain a M&E structure for UN Women’s partners under the PVE programme;	Updated M&E Table with the agreed structure detailing all required information	30 September 2018
Provide administrative and operational support, particularly in organizing regional events and field missions and processing mission travel, as assigned by hiring unit.	Brief report on regional events, mission travel support  provided	30 November 2018

IV.   Duration of Assignment and Duty Station:

The consultant is expected to be based in Jakarta, from 1^st June – 30 November 2018.

V.     Required Qualifications

a.   Completion of secondary education required.

b.   At least 6 years of progressively responsible experience in administration or programme management/support;

c.    Experience in working in a computer environment using multiple office software packages;

d.   Experience in the use of ATLAS is an asset;

e.   Experience in supporting a team

f.     Fluency in English is required

g.    Knowledge of the other UN official working language is an asset.

VI.   Evaluation Criteria

§  Applications will be evaluated based on the Cumulative analysis.

§  Technical Proposal (100 points) weight; [70%]

§  Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated for the financial assessment.

Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. Only the candidates who have attained a minimum of 70% of total points will be considered as technically-qualified candidate.

Financial/Price Proposal evaluation:

§  Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.

§  The total number of points allocated for the price component is 100.

The maximum number of points will be allotted to the lowest price proposal that is opened/evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

VII. Submission of application

Interest candidates are encouraged to submit electronic application to hr.bangkok@unwomen.org, cc dian.heryasih@unwomen.org, not later than 17 May 2018, midnight.

Submission package includes:

§  Updated CV

§  Personal History Form(P11)

§  Financial proposal: the financial proposal shall specify a lump sum total amount breaking down into the daily professional fee, proposed number of working days and any other related costs (travel cost would use UN Rate).

All applicants must include (as an attachment) the CV, P11, and financial proposal. Applications without financial proposal will be treated as incomplete and will not be considered for further assessment.

Please note that only candidates selected for an interview will be contacted.