Vacancy - Senior Administrative/Finance Associate (Fixed Term Appointment, G-7)

UNHCR Representation in Indonesia is looking for an Senior Administrative/Finance Associate (Fixed Term Appointment, G-7) with the following details:


Duties and Responsibilities

- Analyses and maintain an overview of the work of the office to ensure that timely administrative support is provided in general and specialised areas. Participates in the recruitment and training of General Service staff for specialised and non-specialised work.
- Maintenance of cash books, including control of disbursements and balancing of books and ledgers. reconciliation of cash books with the bank statements. Orders actions from officials of local banks and financial institutions and obtain day to day information on exchange interest rate, financial regulations and procedures.
- Preparation of financial data for budget estimates and financial planning. Maintenance of ledgers and accounting records for classification and recording of financial transactions and for the reconciliation of accounts and preparation of recurring or special reports.
- Calculation of allowances, travel claims and other payments to vendors, staff members and other claimants, experts and consultants.
- Perform personnel administration tasks including interpretation and processing entitlements, issuance of contracts and maintenance of various personnel records and files.
- Prepares, updates, maintains inventory records of non-expendable equipment. Orders and controls stationery supplies.
- Monitors, controls and ensures proper implementation fo assistance projects, processes and prepares related transactions, financial and administrative documents and maintain contracts with IPs and authorities, regarding UNHCR's projects. Organize meetings with IPs to evaluate financial performance.
- Briefs both international and national personnel on general administrative matters, provides advice and ensures administrative support as required.
- Perform other duties assigned by the Supervisor

Qualifications/Requirements
Managerial Competencies: Empowering and Building trust; Managing Performance; Managing Resources
Cross-Functional Competencies: Analytical thinking; Planning and Organizing
Education: Completetion of the Secondary Education with post-secondary courses/training/diploma in Accounting or Business Administration, Commerce or Advance Training in Finance;
Experience: Eleven (11) years of previous job experience relevant to the function. Experience of working in  a multi-cultural environment or UN is an added asset.
Nationality: Citizen of Indonesia; Non-citizen with Indonesian permanent residence.
Languages: Fluency in English and Indonesian language.
Desirable Skills: Knowledge and working experience of MSRP Finance and EPM Budget applications. Completion of UNHCR learning programmes or specific training relevant to functions of the position. Knowledge of another relevant UN or local languages.

Candidates who wish to be considered for this vacancy should send their motivation letter, CV and completed Personal History/P.11 form (available at Job Opportunities - UNHCR Indonesia ), to UNHCR Indonesia at:

Menara Ravindo Lt. 14
Jl. Kebon Sirih Kav. 74
Jakarta 10340
Or via email to INSJAHR@unhcr.org

DEADLINE FOR APPLICATIONS: 20 May 2018