WRI Indonesia - Project Coordinator

About WRI Indonesia

WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country, and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.

Program Overview

The Low Carbon Development Initiative (LCDI) is a program of WRI Indonesia that coordinates global flagship projects of the New Climate Economy (NCE), Food and Land Use (FOLU), Tracking and Strengthening Climate Actions (TASCA), Climate Watch, BMZ 2, Restore+ and Cities in Indonesia. The Low Carbon Development Initiative will undertake systematic social economy assessment, quantitative and spatial analyses to support the development of the next National Mid-Term Development Planning (RPJMN 2020-2024) and Indonesia Vision 2045 Roadmap Document developed by Ministry of National Development Planning (BAPPENAS), and provide independent and authoritative evidence on the relationship between actions that strengthen economic performance and those that reduce the risk of climate change and declining environmental carrying capacity.

In addition to examining economic sectors such as in forestry, agriculture, energy, industry, transportation and fisheries, attention will be given to the overall performance of food and land-uses systems. The program intends to identify opportunities: 1) where policy reforms, investment and business solutions could yield large multiple benefits for the economy, society and the environment, and 2) how development scenarios could be assessed quantitatively to balance between economic growth and environmental carrying capacity.

The Low Carbon Development Program aims to contribute to building a low carbon development, achieving Indonesia’s climate actions target (Nationally Determined Contributions/NDC), and sustainable food and land use economy in Indonesia. It will develop an evidence based, spatially explicit social economic development scenarios; and investment model to inform Indonesia’s Mid-term National Development Planning (RPJMN) strategic environmental assessment and to achieve Indonesia’s global commitment to emissions reduction and environmental sustainability. The program will also produce background studies for forestry, agriculture, energy, transport and fisheries that document stakeholder knowledge in these sectors to inform the country’s development and investment options..

Moreover, it will establish science-based targets and pathways at global, national and sub-national levels for Indonesia agreed upon by multi-stakeholders in the public and private sectors; provide business solutions that raise ambition of the private sector; and present these in action roadmaps with innovations that can mobilize financing and investments. It will also identify key policies, investments and actions needed to establish a new food and land use economy, which enhances agricultural productivity and rural livelihoods, addresses food waste, improves diets while at the same time protecting forests and biodiversity and increasing Indonesia's resilience and adaptation to climate change. In addition to delivering economy-wide analysis at a national level, the program will be complemented by selected sub-national deep dives in Sumatra, Kalimantan, and Papua. This will aim at providing proof points for key sectors in specified jurisdictions where opportunities and policy reforms are likely to yield the largest economic, social and environmental impacts and co-benefits.

Responsibilities

Project Coordinator will work under the direction of Senior Program Lead to provide program management, financial management, grant management and administration/general support services to the project under this program.

Project Coordinator supports the implementation of the Program, including partner engagement, budget plan and implementation and project finance reporting. The role will work closely with the Senior Program Lead, Senior Manager, Project Coordinator Stream 3. operations team, and other key stakeholders as required. The project coverage to this position including New Climate Economy (NCE), Food and Land Use (FOLU), Tracking and Strengthening Climate Actions (TASCA), Climate Watch, BMZ 2, Restore+ and Cities in Indonesia.

Financial Management (30%)

1. Be responsible for the general and financial administration of the program
2. Prepare the budget plan for activities and be responsible for timely and accurate disbursement of funds according to needs
3. Assists program team in program closeout process including turnover documentation and developing final financial report in coordination with operation unit and team member
4. Coordinates and advises on program budget management and reports.
5. Records all supporting documents of program implementation activities to be submitted to the finance.
6. Monitor and review general financial activities from each project under this program ensure that budget allocation, expense reports and finance reports are accurate and comply with WRI’s Indonesia policies and procedures.

Administration (30%)

1. Organize meeting schedule, prepare agenda, invitation letters and collect materials for meetings, speeches, trainings and conferences; take minutes and keep records of proceedings.
2. Provide support for external events, workshops, and conferences through logistics preparation, participant and speaker coordination, and prepare event materials;
3. Conduct the canvassing for procurement process of the projects according to WRI Indonesia’s policies
4. Other administration duties may be assigned.

Program Management (10%)

1. Assist Senior Program Lead to provide reliable, accurate and timely reporting on activities, resource utilization, lessons learned, challenges and key outcomes for the purposes of periodic reporting to the project-related and management teams, partners and donors.
2. Responsible for the availability and integrity of program documentation including processing documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders).
3. Manage the program’ budget, including: budget tracking, budget monitoring, budget planning and budget allocation in coordination with Senior Program Lead to assure the deliverables/outputs of the projects are met.
4. In coordination with Senior Program Lead to monitors program/project performance against contract requirements and provide all necessary information and data required to measure and document the progress of the project, on the area of Finance and Grant Management.
5. Assist Senior Program Lead to collect and document performance and learning information to use on future project preparation.
6. Support program team to liaise among partners and stakeholders

Grant Management (30%)

1. In coordination with Senior Program Lead to draft grant proposal budgets and the collection & submission of formal proposals for grants or sub grants.
2. Assist Senior Program Lead to conduct the due diligence process.
3. In coordination with Grants & Finance Coordinator to develop the subgrants and contracts agreement including translating the outputs into the division of timelines and detailed plans
4. Submits all required grant forms as instructed by the donor.
5. Review the interim and final financial report from partners, to assure that the output is achieved and the financial report is auditable
6. Keeps timely and accurate information on donors and contacts.
7. Supports proposal documentation packaging for review and/or final distribution.

Qualifications

Required Qualifications:

• Legally able to work in Indonesia
• Graduate degree in a related field, preferably with coursework in business, supply chain and logistics, and corporate sustainability.
• Minimum three year of full-time work experience in a relevant field, with project implementation, project management and/or financial management experience.
• Ability to write and speak in an organized, clear, and articulate manner for a wide range of audiences, including government, private sector and local NGOs.
• Familiarity with the land use governance issues faced by governments, companies, civil societies in the national and local level.
• Experience in planning and budgeting processes.
• Detail-oriented and organized thinker who can juggle multiple, competing priorities.
• Ability to travel when needed.

Preferred Qualifications:

• Experience working within multi-stakeholder / inter-sectoral groups such as government, private, civil societies, and other stakeholder’s engagement.
• Familiarity with current issues in climate change, forest management land use management and private sector decision-making processes
• Professional fluency in Bahasa Indonesia and English..

Performance Standard:

• Project management, Financial Management, Grant Management, and Administration activities are expected to be carried out timely and satisfactory with minor supervision.
• Must be capable of setting priorities and working under pressure.
• Must be able to multi-task and planning several events simultaneously.
• Ability to work well with internal and external participants is essential.
• Knowledge of Microsoft Office Suite is imperative. 

Salary and Benefits: Salary is commensurate with experience and skills. WRI offers a generous, comprehensive benefits package

This is a locally engaged position; Indonesian nationals are encouraged to apply.

  
How to Apply and more information about WRI

Qualified applicants should apply online at http://www.wri.org/careers. All applications must be submitted online through this career portal in order to be formally considered. Please click the following link to submit your application World Resources Institute is looking for a great Project Coordinator.

World Resources Institute is looking for a great Project Coordinator. World Resources Institute is looking for a great Project Coordinator. Learn more or Jobvite a friend.

Application close: 1700 (Jakarta Time), 31 May 2018. We will close the advert earlier when best candidates are identified at earlier dates.

The World Resources Institute (http://www.wri.org) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.

Learn more about our organization at www.wri-indonesia.org.