The Knowledge Sector Initiative (KSI)
is a joint initiative of the Government of Indonesia and Australia
(through the Department of Foreign Affairs and Trade - DFAT) designed as
a unique
and holistic approach to support Indonesia's stakeholders promote
evidence based policy making. In the first phase of KSI, the focus was
on building capacity, relationships, networks and systems as key
knowledge sector assets for strengthening policy making
in Indonesia.
Now
entering its second phase (2017-2022), the team will consolidate,
mobilize and expand these assets to produce, communicate and utilize
quality data and knowledge across Indonesia's policy
cycle at both national and subnational levels. It will also work
across a range of DFAT programs in exchanging and amplifying tools and
knowledge for policy produced by these programs.
KSI is currently seeking Proposal from Qualified and experienced Organisations to fill the following :
Professional Support for Development of Private Sector Engagement for Policy Research Fund
1. Introduction/Background
Knowledge Sector
Indonesia’s overall goal is to improve the use of evidence in
development policymaking. It seeks to contribute to this goal through
five End-of-Program Outcomes (EOPOs) to be achieved by 2022:
·
Better funding mechanisms, underpinned by clear and coordinated agendas for quality policy research.
·
University lecturers have better incentives to produce quality policy research.
·
Increased interaction, knowledge sharing
and collaboration between researchers, policy analysts, policy-makers
and other key players in the Knowledge Sector.
·
Quality data on development planning, budgeting and performance is available and accessible in a single system.
·
Policy research institutes (PRIs)
increasingly produce quality policy research, communicate it
effectively, and collaborate as key players in Indonesia’s Knowledge
Sector.
KSI is only one small
player in the knowledge sector, with limited resources. To affect
change in such a complex environment, it is important for KSI to
leverage and catalyse Indonesia’s own substantial assets
and resources. KSI will be a catalyst in a number of different ways: as
an initiator, connector, aligner, accelerator, or as amplifier. These
roles are interchangeable and adaptive to the political-economy
environment on the evolvement of KSI’s key initiatives:
1.
National Framework for Research to Policy
2.
RPJMN: A Stronger Evidence Base for National Development Planning
3.
Private Sector Engagement
4.
University Lecturers: Incentives for Quality Research
5.
Indonesia Development Forum (IDF): Enabling Sharing of Knowledge, Interaction and Collaboration
6.
Policy Analysts: Translating and Building Demand for Evidence
7.
KRISNA: Integrating Planning, Budgeting and Performance Data
8.
Support for Policy Research Institutes.
Indonesia’s private sector contributes just over four percent of all funding for research and
development in Indonesia. This is significantly low
compared with other Asian countries such as Vietnam and Malaysia (52%)
Singapore (60%) and Thailand, China, Korea and Japan (more than 70%).[1]
Nevertheless, a recent study commissioned by KSI identified significant
potential for Indonesia’s private sector and philanthropic
organisations to invest in research.[2]
During KSI’s transition period,[3]
the following are some lessons on the initial works in facilitating connections between the private sector and PRIs:
a.
There is a demand for research from the
Private Sector especially in the assessment of community needs and the
development of CSRs programs. Private sector recognize merits to partner
with reputable and respectable research organizations
as they are seen often to have access to or influence on the
government’s policy process. However, there are also some limitations on
partnering with PRIs such as the view of PRIs often seen as ‘too
academic’, ‘less pragmatic’, and often is seen as to have
‘less direct connection with local communities’ compared to what other
local NGOs may have.
b.
There is a potential for partnership for
policy advocacy. This specially occurs when the interests of the private
sector have interface with public needs. In practice, however, often
Private Sector prefer public relations company
to partner with as they want to mix their advocacy works with their
branding strategy (understandably). As such, this was not always aligned
with research organizations’ mutual interests.
c.
There was clearly information and knowledge gap
on the expertise and PRIs’ services, and of the interests of private
sector towards policy research agenda. Consequently, before expecting
further supports and resources from the private
sector, there is a clear need to build trust among each other. Building
trust require collaboration and this may include research partnership.
One key recommendation to KSI’s further engagement with
the private sector in the knowledge sector in Phase 2 is the
implementation of proposed roadmap for building research partnerships
between research organisations, the private sector and
government. The roadmap, developed through a series of consultations
with government, non-government and private sector stakeholders,
identifies five strategies for developing research partnerships between
research organisations, the private sector and government:
1.
Building trust and understanding between research organisations, the business sector and government;
2.
Developing a joint research agenda;
3.
Identifying and replicating successful models of research partnerships;
4.
Quantifying the benefits of research partnerships to promote and expand partnerships;
5..
Advocating for greater regulatory and other incentives to encourage the business sector to invest in research.
As a catalyst, KSI will work through its partners in promoting
greater engagement leading to greater resources from the private sector
to support research-informed policy processes in Indonesia.
Specifically, this SoW outlines the procuring of expertise
of a professional organisation: i) to facilitate targeted
policy research collaborations between interested private sector and
KSI’s Policy Research Institutions (PRIs); ii) to improve partnership
brokering skills capacity of strategic partners
and stakeholders of KSI; and iii) to facilitate greater understanding
and interest from key stakeholders in developing co-funding models
between government and private sector for policy research, potentially
taking lessons from other countries such as Australia.
This scope of work is to procure the expertise of a professional
organisation to support the
implementation of Key Initiative 3 on Private Sector Engagement from the period of July to December 2018.
2. Scope of Work
The scope of work of the professional organisation for “development
of private sector engagement for policy research fund” is to facilitate
and organise all processes and activities related to collaborations of
private sector in research and activities with
KSI’s partners and stakeholders.
Working closely with KSI, policy research institutes and private
sector entities, the professional organization will identify and select
one or two KSI’s partners to develop strategy and facilitate their
collaborations with potential private sector entities,
develop specific module and organise training to strengthen capacity of
KSI’s partners and stakeholder on partnership brokering, and facilitate
series of activities and communication to explore an adaptive model of
co-funding mechanism or institution of policy
research in Indonesia. Specific tasks, deliverables and
milestones shall be listed in the Work Requirements and Schedules and
Milestones sections of this SOW.
3. Period of Performance
The period of
performance for “development of private sector engagement for policy
research fund” is from July 2018 to June 2019 with possibility of
extension on the scope and period upon good performance.
The budget for January to June 2019 will be reviewed and subject to
further KSI’s Program Steering Committee approval in accordance with KSI
Annual Work Plan 2019.
Any modifications or extensions shall be requested through KSI contracting officers for review and discussion.
4. Place of Performance
The selected vendor for “development of private sector engagement for policy research fund” shall perform the work in
Jakarta, Bandung, Yogyakarta and Makassar. The KSI shall provide and arrange for meeting spaces within its office for all required vendor-KSI coordination meetings.
5. Work Requirements
As part of scope of work, the vendor for “development of private sector engagement for policy research fund” shall be responsible for performing tasks throughout various stages of this project.
The following is a list of these tasks which shall result in the successful completion of this project:
The specifications for the services and tasks/deliverables being requested under this assignment are:
1. Partnership Brokering
a.
Identify one or two targeted collaboration
between interested private sector and research organisations/policy
research institutes (PRIs) to modelling private sector engagement in
policy research collaboration.
b.
Data collection and analysis of research
expenditures from the business and research sectors, along with
potential partnerships with the private sector, as well as the
identification of well-established research partnership models.
Such data are required to undertake more detailed and accurate planning
on how to engage private sector actors in the Research Partnership.
c.
Initiating join research agenda between private sector, selected ministries government and PRIs.
2. Training Management brokering training management'
a.
Develop the syllabus and set the schedule for the whole four session program.
b..
Identify and invite the right resource experts based on the topics of the syllabus.
c.
Open the registration online, recruit and
interview each and every participant of the policy research institute,
private sector and other stakeholders.
d.
Organise logistics and training implementation.
e.
Conduct a study trip from an already
established partnership to learn the process, hindrance, and challenge
in building partnership.
f.
Arrange field trips for the group of participants to develop a prototype of partnership.
g.
Examine and question in detail the prototypes developed and presented by participants.
h.
Prepare the graduation ceremony the participants at the end of the program.
3.
Facilitate exploration of possibilities of adapting Australia's Cooperative Research Centre as co-funding model for policy research
a.
Desk review, with a focus on documentation
from a range of regulations including policies, legislation, available
data on mechanisms to establish the adaptive model. The review will also
include discussions with government and
key stakeholders.
b.
Consultations, knowledge exchanges,
workshops and Focus Group Discussions with stakeholders to explore and
design the appropriate format of the model to fits within Indonesia
context.
c.
Policy and stakeholder analysis:
initial consultations with KSI, potential key informants from Indonesian
Government, and international experts on research fund.
6. Schedule/Milestones/
The below list consists of the deliverables/events identified for “development of private sector engagement for policy research fund” project:
|
Specific Task
|
Deliverables & Specifications
|
|
1.
To conduct a series of activities to develop
and document case studies on partnership model between interested
private sector and selected PRIs institutes in specific policy research
and advocacy.
|
1a. Design of technical support with selected one or two targeted (pilot) collaboration between interested private sector and research organisations
to modelling private sector engagement in policy research collaboration.
|
|
1b. Progress Report on selected one or two targeted (pilot) collaboration between interested private sector and research organisations to modelling
private sector engagement in policy research collaboration.
|
|
|
1c. Final Report on lessons learned of the implementation of one or two targeted (pilot) collaboration, which outlines:
·
Selection
process of one or two PRIs to engage in the partnership development case
studies between PRIs and the private sector in specific policy research
and advocacy activities.
·
Lessons on the process of developing and implementing partnership.
·
Proposed ways to disseminate the learning process of such partnership between PRIs and the private sector.
|
|
|
2.
To support training on collaborative partnership
|
2.a. Report on preparation of training on
collaborative partnership. The Report will contain to aspects: i) syllabus and set the schedule for the whole four session program; ii) list
of confirmed resource experts based on the topics of the syllabus; iii) System of
online registration and schedule for selection of participants; iv) confirmed venue and logistic plan
|
|
2.b. Report on training on
collaborative partnership. The Report will contain to aspects: i)
the learning process of the establishment of the partnership; and ii)
the contents or implementation of the collaboration.
The learning process on the development
of training may include: special syllabus, participant selection,
resource persons, and learning methods. While content shall relate to
the development of comprehension
and skills of participants, feedbacks on materials, and the
participants’ perspectives on learning,
trust building, knowledge and skills to achieve effective partnerships, including plans of post-training.
|
|
|
3.
To explore possibilities of adapting Australia's Cooperative Research Centre as co-funding model for policy research
|
3. Review of CRC model for co-funding model for policy research and applicability to Indonesian context, including follow up action plan.
The review shall include exploration
from: a) desk reviews and interviews on CRC and its application scheme
in Australia; b) reviews on Indonesia’s financial and regulations and
mechanisms and possibility of CRC’s scheme to be
adapted in Indonesia; c) perspectives and needs of the private sector
and research institutions (PRIs) to apply CRC scheme; and d) Government
unit to commit to applying the CRC pilot scheme.
|
7. Acceptance Criteria
Requirements:
The proposal as the firm’s statement of
qualifications shall be limited to a maximum of 20 pages (excluding
front and back covers, section dividers and attachments). Font size
shall be minimum 11-point Arial. The proposal includes
the following:
a. Cover Letter: Proposals shall
include a letter signed by a principal or authorized representative who
can make legally binding commitments for the entity.
b. Understanding of Need: Proposal
shall include an outline which demonstrates the firm’s understanding of
the scope of work. This outline should include anticipated approach,
tasks necessary for successful completion, deliverables,
and suggestions or special concerns that
the KSI should be made aware of. Identify any assumptions and/or
exclusions used in preparation of the scope of work and associated fee
estimate.
c. Firm and Team Experience:
Proposal shall include a profile of the firm’s experience. Include
resumes of project team/sub-contractors who will be providing services
that outline their technical and design experience.
d. Relevant Project Experience:
Proposal shall include a list of projects which your firm or personnel
have completed within the last 3 years, including significant work with
public agencies. Project information should include
project description, year completed, client name, along with a person
to contact and their telephone number.
e. Schedule: Proposal shall include a timeline to complete the project.
f. References: Proposal shall
include a listing of relevant projects with references for three public
entities for which Proposer has performed similar work within the past 3
years.
Selection Criteria:
·
Understanding of Need 25 points
·
Relevant Project Experience 25 points
·
Firm and Team Experience 20 points
·
Schedule 15 points
·
References 15 points
If you meet the requirements, and are keen to be part of this
exciting program, you are welcome to apply by sending your proposal to
procurement_team@ksi-
Deadline for submission of proposal: Wednesday, 27 June 2018
Further information about The Knowledge Sector Initiative is available on
http://www.ksi-indonesia.org/
Knowledge Sector Initiative is managed by RTI International on behalf of the Australian Government..
[1]
Perhitungan Belanja Litbang Nasional 2016’, a booklet published by LIPI and Kemenristekdikti, October 2017.
[2]
Mapping Philanthropic Organisations for Research in Indonesia by the Public Interest Research and Advocacy Centre (PIRAC)’, April 2017.
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