ISLAMIC RELIEF PURPOSE:
To
promote sustainable economic and social development through development
programmes, helping the needy regardless of race, religion or gender.
COUNTRY PURPOSE:
The
IR programme in Indonesia was established in 2003 with one project
office catering for development activities in Banten province. In 2004
IR expanded its coverage to include Aceh province targeting victims of
the earthquake and the giant tsunami waves in Aceh province, then in
early 2008, IR expanded its coverage to include West Sumatra province to
implement water and sanitation project, which was followed by emergency
and early recovery project after the 7.3 SR earthquake hit the province
in 2009. Three years before in 2006, IR also open its office in NTB
province to address poverty alleviation programme. Starting from 2013,
the operation of IR in Indonesia focuses in NTB and Aceh province. The
purpose of IR Indonesia Program is to support the Government of
Indonesia in alleviating poverty and the suffering through WASH, health
and nutrition, education, shelter, livelihood, and orphans support. As
an international humanitarian organization, IR is building its
organizational capacity as the first responder to medium to large
emergency in the country and is combined with stakeholders’ resilience
building activity against disaster, climate change and complex
challenges of sustainable development goals.
REPORTING LINES:
Post holder reports to : Program Manager
JOB PURPOSE:
The
main purpose of the Area Coordinator role is to lead and manage office
and team effectively in NTB area, and to ensure that NTB projects are
delivered on time, on budget, comply with IR and the donor requirements,
and meet with agreed quality standards. The role also requires to
contribute to the country program goal and objective as planned in the
country strategy 2018-2021 through his/her position as Country
Management Team member. The Coordinator will also identify and develop
new prospects and projects, contribute to high performing team and
organizational culture, quality assurance in all aspects. The sectors
implemented in NTB province include WASH, Livelihood, Education, Health
and Nutrition, DRR, Climate Change, Preparedness and Emergency Response,
and orphan supports.
KEY DUTIES AND RESPONSIBILITIES:
1. Acts
as central point of contact for the project stakeholders including
beneficiaries, government agencies, consultants, volunteers, IR staff,
and to some extent also donors.
2. Proactively
build and maintain good rapport with the Provincial government and
targeted district government and establish a satisfactory reciprocal
relationship including constant communication, alignment with government
priorities, yearly report submission, etc.
3. Participatory
Develops policies and procedures for project implementation in NTB and
establish engagement among the project team for effective implementation
4. Take
responsibility for all projects in NTB, which may require independent
working and supervision to project team including temporary staff and
volunteers as and when required.
5. Support
all project coordinators or team leaders or project focal points in
financial, logistic, administrative, human resource issues in order to
effectively achieve the project targets
6. Manage
NTB staff in their day to day work: to lead and manage by example, to
encourage team work; to foster a ‘can do’ culture by actively seeking
solutions to problems;
7. Communicates with country office to request and receive support for smooth project implementation
8. Coordinates
common and general activities of each project including assessment,
project kick off, monitoring, learning and review, evaluation, and
reporting
9. Monitor
and evaluate projects systematically in order to capture successes,
challenges, and lesson learnt for immediate remedial of the problem and
share learning across the team
10. Manage and encourage accountability mechanism within the project lifespan
11. Ensures timely submission of monthly report to country office covering office and project issues
12. Ensures
timely submission of all project reports (semi-annual and annual
reports ) to country office as per contract agreement with donor
13. Ensures
project beneficiaries and outputs (such as well, shelter, health posts,
etc.) are stored in up-to-date technologies such as GIS, mobile
technology, and website.
14. Communicates
with and consults beneficiaries and relevant stakeholders to ensure
quality standard when conducting assessment for new project design
15. Establishes
and maintains relationship with local CSOs and NGOs, and acts as
support facilitator, convener, capacity builder, and grant
administrator, when dealing with NGO implementing Partners
16. Facilitate a culture of continuous individual and organizational learning
17. Liaise
internally across the organization among different project team to
produce shared value, synergy, and build high performing team
18. Liaises
externally with current and potential funders, current and potential
stakeholders, facilitators, contractors/consultants, partner
organizations and networking contact
19. Manages
preliminary assessment and gets involved in emergency response
intervention in case of disaster happening in the province
20. Potentially be deployed to other places in case of large emergency happening outside area of office
21. Attends regular CMT meeting and acts as CMT representation of the NTB area office
22. Other relevant duties assigned by Country Director
KEY COMPETENCIES
Experience/Education:
• Relevant education background in social science, management, or engineering (Minimum Bachelor Degree).
• Five
years minimum experience working with international NGO in managing
diverse projects with tight accountability measures in program and
finance.
• Two years of proven experience in leading and managing multiple program and / or office management in Sub National level
• Two
years minimum experience working in managing partnership with local NGO
implementing partners through grant management mechanism (preferably)
• Computer literate with fluency of using Microsoft Word, Excel, Powerpoint, internet and email packages
• Experience
of communicating and representation with a range of people,
organizations and cultures, especially with high profile figures in
government institutions
• Two year experience in managing database using GIS, mobile technology, and website
• Knowledge and practical understanding of and ability to work within both relief and development activities Skills
• Self-starter
who is able to work collaboratively across functional areas to achieve
organization and personal performance objectives.
• Proven record of effective management
• Ability to lead and at the same time work in a team
• Communication skill and report writing
• Problem solving
• Capacity to work under pressure
Language:
• Fluency in English (written and spoken)
Disposition:
• Flexible & Patient
• Ability to work on your own initiative as well as a part of a team
• Sympathetic with aims & objectives of Islamic Relief
• Empathy with & understanding of the basic teachings and values of Islam.
• Sensitive to local customs
• Ability to work in a stressful environment
Physical:
• Energetic and able to operate in situations which may be arduous
• No serious health problems
Strong
interest in development work with respect for confidentiality and
commitment to Islamic Relief overall aims and objectives, including
gender, equality and equal opportunities in all aspects of Islamic
Relief’s work.
Islamic
Relief is a faith based-non government organization that respects
diversity and inclusiveness. Applicants from diverse religions, gender,
race, and physical impairment are encouraged to apply..
ACCOUNTABILITY:
All
Islamic Relief team members are expected to support all efforts towards
accountability, specifically to our beneficiaries and to international
standards guiding international relief and development work while
actively engaging beneficiary communities as equal partners in the
design, monitoring and evaluation of our field project
Please send only your application letter and CV to the email address: hrislamic@islamic-relief.or.id
Applications
submit directly to Islamic Relief Indonesia Office will not be
considered. Women are strongly encouraged to apply for this position.
Only short-listed candidates will be contacted
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