Finance and Admin Officer

Overview:

Founded in 2002 by President William J. Clinton, the Clinton Health Access Initiative (CHAI) is a global health organization committed to strengthening integrated health systems around the world and expanding access to care and treatment for HIV/AIDS, Hepatitis, Vaccine, Malaria and other illnesses. CHAI currently is seeking qualified individual candidate to take a role as Finance and Admin Officer. Under supervision of Finance Manager this position  requires these following criterias :

 KEY AREAS OF RESPONSIBILITY:

Finance Areas:

§  Process payments thru Cash and Bank transfer and ensure that adequate supporting documentation and approval is obtained before payments are processed.

§  Accurately record transactions in to QuickBooks and prepare monthly bank reconciliations.

§  Prepare documentation for payment transactions including but not limited to cash advances, petty cash, In-house transfer, checks and transfer form.

§  Ensure all transactions are supported with proper and complete documents and alignment with CHAI financial & compliance manual as well as Donors requirements.

§  Check and Reconcile programmatic advances settlement and ensure all supporting document attached, sufficient, and valid.

§  Maintain a filing retention system hardcopy and electronic for all finance records in order to comply with auditing practices.

§  Responsible on income tax deduction and payment for PPh Pasal 4 (2), 21/26, 23/26  by using e–billing and e-SPT  as well as tax reporting in timely manner. 

• Administer petty cash account and ensure that all expenses have supporting documentation attached to ensure accountability of the funds.

§  Ensure Office running cost bills are paid in timely manner.

§  Check travel request, travel advances & travel expense claim report prior to approval and payment released.

Administration/HR Areas:

• Assisting in general office support.
• Assisting in Programmatic event when required.
• Coordinating of travel arrangements when required.
• Completing general clerical duties such as photocopying, faxing, filing and distribution of mail
• Assisting on HR related issues such as Jamsostek Report/Enrollment, Health Insurance Claim, Consultancy Agreement, Leave balance, Notification Letter of Contract Extension and Termination.
• Tracking employee training needs and providing feedback on courses/exercises completed. 
• Updating Asset register list regularly.
•  Perform other tasks as necessary assigned by Supervisor/Country Director

Qualifications & Skills :

§  The candidate should be graduated from accounting, finance or business administration field. 

§  Minimum 5 (five) years relevant work experience in finance/accounting          and administration/HR with development works /INGO. Having experience previously with USAID Project would be preferred. 

§  Familiar with QuickBooks is required.

§  Able to communicate oral and written in English and Bahasa.

§  Ability to work independently and effectively in high-pressure, fast-paced environment and handle multiple tasks simultaneously.

§  Showing customer service orientation and ability to work collaboratively with diverse groups.

§  High standard of personal and professional integrity.

§  Uphold the value of transparency and accountability through avoiding any conflict of interest.  

Interested and qualified applicants should send their CV and Cover Letter to Indonesiaoffice@clintonhealthaccess.org, not later than July 27, 2018. Please stated “Finance and Admin Officer - Name” as subject line