Consultancy
Title: Development
of a Health, Safety and Security Plan
Project: New Zealand – Maluku Access to Renewable
Energy Support (NZMATES)
Location: Maluku Province, Indonesia
INTRODUCTION
This request
for quote is for consultancy services to develop a Health, Safety and Security Plan
(HSSP) for the New Zealand – Maluku Access to Renewable Energy Support (NZMATES)
programme.
PURPOSE
The purpose
of this document is to present the requirements for the Request for Quote (RFQ)
for the supply of the services described in the requirements section below.
REQUIREMENTS
1.1 Services required
Development
of HSSP for the NZMATES programme’s operations in Maluku Province, Indonesia.
The HSSP
should identify and analyse all relevant health, safety and security risks, and
recommend standard operating procedures to:
a) eliminate
risks to health and safety of workers (including volunteers and
sub-contractors), so far as is reasonably practicable; and
b) if it
is not reasonably practicable to eliminate risks to health and safety of
workers (including volunteers and sub-contractors), to minimise those risks so
far as is reasonably practicable.
The HSSP must fulfil the
requirements outlined in the Site Specific Safety Plan Guide provided in Annex
I, and must align with Mercy Corps International global security policies and
Infratec Ltd. Health and Safety policies.
1.1.1 NZMATES Program Summary
The New
Zealand Ministry of Foreign Affairs and Trade (MFAT) has, through its Aid
Programme provided funding for the NZMATES programme. New Zealand-based
renewable energy company Infratec
Ltd. has been tasked with the
delivery of the NZMATES programme. Infratec has engaged with Yayasan Mercy
Corps Indonesia to jointly implement this five-year programme.
The main
goal of NZMATES is to improve social well-being and economic development on
Seram Island in Maluku province by supporting, accelerating, and enabling the
sustainable development and utilization of the areas’ renewable energy (RE)
resources (mainly hydro, solar, wind, and biomass) for the benefit of local
communities. NZMATES will work towards promoting and accelerating the
identification of RE projects and increase their attractiveness and viability,
social and environmental assessments, technical considerations, and triggering
and facilitating investment and funding from government, private sector, or
other donors. NZMATES will partner and collaborate closely with PLN and EBTKE
on increasing the use of renewables and improving energy access through
grid-connected and off-grid RE projects.
The NZMATES
Team will be based in Ambon and will provide support to fill gaps in knowledge,
resources, and research, and will ensure that projects are aligned with the
Government of Indonesia and community development framework and objectives. The
proposed support for RE projects will include assistance with project
identification and appraisal, technical and social assessments, finance
matching, and project design to strengthen long-term sustainability. NZMATES is
also intended to enhance local public and private sector capacity and offer
opportunities for direct training, technical exchange programmes, and
interaction between Maluku educational institutions and NZ renewable energy
specialists.
- NZMATES programme timeframe: April 2018 – April 2023
- Activity sites: Ambon, Seram Island and small surrounding islands (e.g. Pulau Kelang, Pualu Parang, Pulau Tioor) in Maluku Province, Indonesia.
Note: Specific
work sites have not yet been identified, and the HSSP should be developed on
the basis of example sites only. The stars in the map below represent possible
example sites, though the final sites to be visited are to be defined by the
consultant and NZMATES staff at a later date. The red marker shows the location
of the NZMATES Programme Management Office.
1.1.2 Types of activities
The types of activities for which
HSSP are required include:
-
Travel by
boat between Ambon Island, Seram Island and other nearby islands in Maluku
Province.
-
Overland
vehicle travel (car and/or motorcycle) on Seram Island and other nearby islands
in Maluku Province.
-
Overland
travel by any other means required from time to time on Seram Island and other
nearby islands in Maluku Province (e.g. by foot to remote village Kanikeh in
Manusela National Park).
-
Visits to existing
electricity generation sites including solar PV and energy storage
installations, micro hydro plants, and diesel-powered generation sites.
-
Visits to
potential renewable energy sites including rivers, remote villages and
agricultural properties.
-
Emergency
protocols for civil unrest, terrorism, and natural disasters, in Ambon or
Seram.
-
Any HSS
protocols related to living and working in Ambon city (e.g. related to
transport or natural hazards)
-
Any
additional HSS protocols for foreign consultants living in Ambon (e.g. related
to living arrangements, or social and cultural norms).
-
Any
additional HSS protocols for foreign visitors to Ambon, Seram Island and/or
surrounding islands, including related to social and cultural norms.
-
Recommendations
relating to community engagement and acceptance-based security planning
(enhancing security through positive community relationships).
1.1.3 Sources of information
-
Desk review
of existing policies, procedures and HSS documents.
-
Field visit
to Ambon and example activity locations to identify risks and hazards, as well
as recommended procedures.
-
Consultation
with NZMATES Programme Office staff, Infratec Ltd. and Yayasan Mercy Corps
Indonesia to ensure compliance with relevant organisational standards.
-
Consultation
and compliance with New Zealand Ministry of Foreign Affairs (MFAT) Health and
Safety requirements.
-
NZ MFAT Site
Specific Safety Plan Guide (see Annex I).
-
Mercy Corps
International global security policy.
-
Analysis of
Indonesian laws and regulations relating to HSS.
1.2 Deliverables
The supplier
shall provide the following:
·
Health,
Safety and Security Plan for the NZMATES program (in English and Bahasa
Indonesia).
·
Training for
NZMATES Programme Office staff and relevant YMCI support staff on the HSSP.
SUPPLIER
RESPONSE
·
Itemized pricing for provision of the consulting services described herein.
·
Brief work plan, approach, methodology, and timeframe of proposed services
(maximum 5 pages).
·
References and/or examples of experience in similar assignments.
·
References and/or examples of work carried out in Maluku.
·
CVs of consultants.
SELECTION CRITERIA
A request for quote has been
issued to at least three different suppliers.
Selection of supplier will be
based on a blended evaluation of the following criteria:
-
value for
money (50%);
-
quality of
proposed services (20%);
-
relevant experience
of company and consultants (20%); and
-
specific
experience and knowledge of area (10%).
ANNEX I:
MFAT REQUIREMENTS
What is a
Safety Plan?
A Site Specific Safety Plan
(Safety Plan) contains details on how health and safety will be managed for a
specific Activity and each site where work will be undertaken. A Safety Plan is developed by consultation,
co-operation and co-ordination between multiple organisations working together
on a Activity and is required to comply with New Zealand legislation
(Health and Safety at Work Act 2015). As the Safety Plan is a ‘living’ plan, it
will be reviewed and updated regularly by those named within the plan to ensure
that safety is monitored at each stage of the Activity.
Safety Plan Guide
Set out
below is a basic checklist of items to consider (where relevant)
when developing a Safety Plan in order to identify, eliminate or mitigate risks
to worker health and safety. The Safety Plan should demonstrate that all
reasonably practicable steps have been taken to eliminate or mitigate risks to
the extent that the partner/contractor has influence or direction over the
matter.
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SITE SPECIFIC SAFETY PLAN GUIDE
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Gives full scope of the works
including:
·
An outline
each stage of the Activity, with a brief summary of the work involved in each
stage
· Key personnel responsible for safety on the
activity
· All other partners/contractors involved and
their main point of contact for safety on the activity
·
Frequency
of progress reports (including H&S risks/incidents) as specified in the
contract or grant
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2.
Location
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Does the Safety Plan address
each country or location in which work is to be undertaken?
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3.
Travel Risks
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· Are safe travel and security arrangements
included? (refer to SafeTravel)
·
Is there
an approach for arranging suitable accommodation and transport arrangements?
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4. All Parties Responsible for Safety
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Does the Safety Plan identify
all the parties (i.e. in-country affiliates, partners or subcontractors) who
will also be involved in the delivery of the Activity?
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Does the Safety Plan address
the roles and responsibilities of the various parties (including those
offshore) and how they will consult and engage together on health and safety
in delivering the Activity?
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5.
Workers Identified
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Are all of the various
workers/groups of workers identified? (No workers under the age of 16 are to be
involved). This should include workers in
NZ and overseas who are undertaking work for the other parties listed above.
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6.
Work Type
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Does the Safety Plan address
the type of work to be undertaken by all workers?
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7.
Worker Competencies
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Does the safety plan
demonstrate that the workers have the required skills and competencies for
the job, or, that they have the required knowledge and experience to work in
a safe manner, or, that they have appropriate supervision and training? (i.e.
high level outline of required qualifications, trade skills, nautical
tickets, experience, knowledge or training).
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8.
Other People
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Does the Safety Plan address
risks to “other people” that maybe created by the work? Other people includes: volunteers,
customers, passers-buy, visitors or workers of another organisation who may
be in the direct vicinity of the work being carried out.
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9.
Communication
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Does the Safety Plan identify
how communications on health and safety matters will be achieved i.e. worker
engagement, representation and consultation as well as communication with
other parties?
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10..
Emergency Response
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Does the Safety Plan detail
emergency response processes? i.e emergency contact details for Fire,
Ambulance, Medical Centres/Hospitals, Police in each location where
activities will be undertaken?
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11..
Identification of Hazards and Risk
Mitigation Controls
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Does the Safety Plan identify
what would seem to be the applicable health and safety hazards and risk
mitigation controls:
·
In the
countries and locations workers will be located?
· With the work to be undertaken? i.e work
permits, authorisations
·
All other
risks that may apply?
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12..
Specific Safety Measures
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Does the Safety Plan address
the following (where relevant):
·
Effective
communications with workers, particularly those who undertake remote or
isolated work? i.e. mobile/satellite phones, mountain radio or VHF etc
· Scheduled checks/inspections of the
workplace/facilities to assess if they are clean, safe, accessible, equipped
and maintained appropriately for the health, safety and wellbeing of workers
in the country/location, so far as is reasonably practicable?
· Is appropriate and suitable first aid
equipment provided for the workplace/ workers?
· Outline of plant, equipment or machinery
being used/provided? Including any safe work methods used?
· If Personal Protective Equipment (PPE) is
required, which party/organisation will provide and manage it? Is the PPE
described appropriately?
· If applicable, provide an outline on how
the elimination/mitigation of risks will be achieved for:
- raised or lifted objects
- drowning in tanks or containers
-
being
trapped or engulfed
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13..
General Risk Mitigation & Management
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Does the Safety Plan address
how each of the key health and safety risks are intended to be eliminated or
minimised?
If risk cannot be eliminated,
does the Safety Plan provide options to minimise risk? For example, by following the Hierarchy of
Controls (Substitute, Isolate, Engineer, Administration, PPE)
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For more information, you can download this RFQ in this link : https://drive.google.com/uc?
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