JOB DESCRIPTION
Consultant, Finance Coordinator
Start Date: January 2019
Duration of Contract : 3 months potentially extended to 1 year upon satisfactory performance
Project/Program: MA-R/Fish Forever Initiative
Reports to: Manager, Finance & Operations
Dept./Division/Program: Operations
Location: Kendari, Sulawesi Tenggara
Background
Rare is a
U.S.-based conservation organization, working globally to equip people in the
world’s most threatened natural areas with the tools and motivation they need
to care for their natural resources. For the last 30 years, at more than 200
sites and in more than 50 nations, Rare has addressed the underlying social and
economic factors that create environmental threats. Rare’s approach has been to
develop marketing and business development tools that motivate local
communities to protect their natural surroundings.
Rare main
program in Indonesia is to support small scale fisheries to manage and to
conserve key marine habitat. Starting from enhancing compliance of communities
to zoning plan and other regulations in Marine Protected Areas, Rare programs
has evolved to support communities and government to shift the fishery from
open access to managed access regime. Learning from its previous program, Rare
in 2018-2022 will focus on working in targeted provinces to create network of
community managed fisheries areas. The first province to be selected is South
East Sulawesi.
To support this
program, Rare will establish field office in the capital of the province,
Kendari. Rare is hiring key individuals to manage the field office. Financial
coordinator is one of the key positions being hired.
Core Responsibility
To help program
implementation, Rare is now seeking Finance Coordinator to support project implementation
at the province. Finance Coordinator
will provide support for the operational day to day needs of the field office
by ensuring that Financial Management, Field Office Operations Management,
Logistics needs, and Safety requirements are met based on Rare’s policies and
procedures, local laws and regulations, and donor requirements.
The Finance
Coordinator will report directly to Manager, Finance & Operations and
indirectly to the Field Team Leader. S/he will work closely with other staff in
site office.
Main duties and key responsibilities
Financial Management:
·
Check and compile all
field offices transactions (expenditures) completed with supporting documents according to the
accounting system applied
·
Verify the accuracy
of calculations and the completeness of supporting documents of staff expenditure report,
including staff travel expenses report
·
Ensure timely and
accurate submission of expense reports to the Finance department in compliance
with Rare’s policies, procedures and systems.
·
Establish and
maintain cash controls
·
Prepare Payment Request
Form for transfers and payments to staff and third parties, including check
and verify all incoming invoices in coordination
with Manager, Finance & Operations
·
Ensuring each
procurement document is complete
and in accordance with Project Manual/SOP ensuring appropriate approval and backup documentation for each PRF
·
Petty Cash
Management. Maintaining the daily record of petty cash book, payments, and preparing the reconciliation
weekly and monthly
·
Document Filing.
Maintaining orderly filing system of all financial documents and reports.
·
Perform any other
finance duties as required.
Logistical Support:
·
Provide logistic and
operational support to any events, meetings or required activities of Rare.
·
Monitor
activity-specific budgets and payments, provide guidance to staff on
logistic-related expenses, ensure activities are properly funded in accordance
with accounting and organizational best-practices.
·
Ensure logistical
tasks are performed according to plan and in a timely manner.
·
Report and work with
Manager, Finance & Operations on program operations performance and take
steps to address and remedy areas of concern.
Office Management:
·
Ensure that field
office holds adequate insurance and that staff and physical assets have a
secure environment to operate.
·
Maintain efficient
use of program resources making sure that administrative services are provided
in a timely and cost-effective way.
·
Oversee field office recordkeeping and
documentation related to field office administration.
·
Oversee any office
space-related changes to accommodate staff´s needs in a growing environment,
including identifying contractors, service providers and additional office
space as needed.
·
Lead local “greening”
efforts that make Rare a socially responsible and environmentally conscious
employer.
Qualifications & Experience
·
Associate degree in
accounting, finance, business administration and similar degree
·
Minimum of 3 years
accounting experience, preferably with an international or local NGO
·
Demonstrate careful
attention to detail.
·
Excellent proficiency
with knowledge of Microsoft Office (mainly in excel); familiar with financial software
·
Demonstrate ability
to handle a heavy workload and changing priorities and tasks under strict deadlines.
·
Excellent
communications and personal management skills, ability to
relate to people at all levels of an
organization with different multi-cultural
backgrounds.
·
Strong interest and
ability to work effectively in a team environment.
·
Computer literacy
(excellent IT skills); competent in the use of Microsoft Excel, Word, and other MS tools, including
the ability in operating Accounting
Software
·
Able to work
independently without supervision but also accustomed to
working in a team.
·
Good communications
skills - able to express complex information in a simple and succinct manner.
·
Self-starter,
pro-active and uses initiative - can work independently and priorities own work load.
·
Able to communicate
adequately in written and spoken English..
·
Flexible and able to
work under pressure and often to tight deadlines;
including an ability to prioritize job.
·
Willing to work at
any circumstances both independently or in a group, such as in remote areas
with very limited facilities.
Application Procedures
Please submit your application and curriculum vitae in English, relevant experience, past salary history, three referees via email no later than 10 December 2018, to Ratna Kania <rkania@rare.org>, placing the job title in the subject line and label your CV with your name. Only shortlisted candidates will be notified.. Applications received after the deadline will not be considered.
Please submit your application and curriculum vitae in English, relevant experience, past salary history, three referees via email no later than 10 December 2018, to Ratna Kania <rkania@rare.org>, placing the job title in the subject line and label your CV with your name. Only shortlisted candidates will be notified.. Applications received after the deadline will not be considered.
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