Minimal Requirements
|
Master Degree
|
Duration
|
1 year with 3 months probation
|
Locations
|
Yogyakarta (with frequent travel to 4
other sites
|
POSITION SUMMARY
The Field Study Coordinator is responsible for all aspects of the field
coordination and management of an implementation HIV research study in
Indonesia. The HIV Awal (Early) Testing and Treatment Indonesia (HATI) Study
aims to improve testing rates, antiretroviral treatment uptake, retention on
treatment and ultimately the proportion of those newly diagnosed with HIV who
have undetectable HIV viral load, among key populations at four sites in
Indonesia.
This implementation research study is
funded by the Australian Government Department of Foreign Affairs and
Trade and the World Health Organization. The study involves a broad
collaboration with clinical researchers at four academic sites in Indonesia,
Kirby Institute, WHO Indonesia, MOH Indonesia, and community groups.
This position
will be based in Indonesia at Gadjah Mada
University as a main direct employer and
will involve frequent travel for meetings and site visits.
This role is
essentially recruited to coordinate, stimulate and backstop the kickstart of a new
phase of the study aiming to the
implementation of 5 specific
interventions.
DURATION: 1 YEAR with 3
months probations
ORGANISATIONAL
ENVIRONMENT
Overview
Description of the four Indonesian HATI sites
The HATI Study involves collaborating with four of the leading HIV
treatment and research institutes in Indonesia. The principal investigators (PI’s)
with their clinical and academic affiliations are:
·
Prof. DN Wirawan (Yayasan
Kerti Praja - Udayana University, Denpasar)
·
dr. Rudi Wisaksana, PhD (Hasan
Sadikin Hospital - Padjadjaran University, Bandung)
·
dr. Yanri Subronto, PhD (Sardjito Hospital - Gadjah Mada University,
Yogyakarta)
·
Evi Sukmaningrum, PhD (Atma Jaya Catholic University of Indonesia,
Jakarta)
Reporting Relationships
·
Supervisor’s
title: The project is led by
all 4 PI’s. The position will work directly with all four and with the KI Study
project Coordinator in Sydney, with a formal
reporting relationship to be determined once an appointment is made.
·
Other positions reporting to the supervisor: N/A.
·
Positions reporting to this position: N/A.
·
Other relationships: all 4 sites study teams and in particular, Study Coordinators (SC’s), WHO team and in particular
WHO/HATI Project Officer (Ms. Nurhayati Hamim Kawi); KI Study Coordinator in Sydney (Mr. Christian
Trevgoda).
Description of the five interventions
1. Oral
fluid-based testing (self-testing) as a strategy to overcome barriers to testing.
2. Simplification
of ART initiation to
overcome barriers to early ART initiation in a one-stop
service.
3. CBOs
and Brothel-based early ART initiation in a one-stop
service.
4. SMS reminders to increase treatment adherence.
5.
Motivational Interviewing Approach to increase treatment uptake & adherence.
KEY DUTIES & RESPONSIBILITIES
1.
Overall
·
Coordinate and manage all aspects
of the Kirby Institute’s field contribution to and oversight of the HATI Study
in Indonesia.
·
Work with PI’s, SC’s and all study
teams on training and support of study staff, including site coordinators,
clinic and community-based teams, data management staff, and WHO Indonesia.
·
Work with HATI Study team to
assist the team for data analysis and report writing.
·
Review and correct manuscript
developed by sites and assist the site in journal submission to International
Journal.
·
Assist with the development of activity
and financial reports and monitor budgets and ensure compliance with reporting
requirements, including the preparation of progress reports.
·
Work with Indonesian counterparts,
including site coordinators, clinic and community-based teams, data management
staff, operations and logistics officers;
to ensure the trial is conducted as per the trial protocol and in accordance with International Conference on
Harmonisation Good Clinical Practice (ICH GCP) requirements.
·
Work with data management staff to
ensure that trial databases are current, complete and accurate, providing
guidance and training where appropriate.
·
Build
relationships and collaborate with participating in-country institutions,
stakeholders and partners regarding trial conduct and progress.
·
Participate
in other activities as required.
2. Specifics - in Year 2 of Phase 2 –
intervention implementation
2.1.
The main responsibilities of this
overall field-coordination role for HATI study implementation-phase are centred on facilitating
the implementation of the 5 interventions
with a specific role of field coordination in charge of:
1. Oversight and support the study
implementation, at the intervention follow-up phase, especially for
responsibilities that are not possible to assume from distance (see below).
2. Assume the role of itinerant main hub
for the 4 implementing sites, including
all Indonesian stakeholders, WHO and Kirby Institute.
3. Facilitating the resolution of problems
by looking into resources and existing possible ways of resolve.
4. Maintain close relation with four principal investigators at each site as well as maintaining good
relations with study coordinator both Indonesia and Australia team.
5. Keep track on weekly study reporting,
especially generated report from hub data manager in Bandung.
6. Support sites in coordinating closely
with Provincial and District health office
7. Specifically liaise closely with HATI
Kirby study/project Coordinator about all issues regarding study conduct.
8. Develop and maintain project management
plans and budgets in collaboration with KI Coordinator and stakeholders.
2.2.
Main objectives of the first 3-month mission: These responsibilities include the following main achievements:
1. Assist Data Analysis
Plan and Training.
2. Oversight and support of the
implementation of all 4 implementing sites and facilities.
3. Support, facilitation and coordination
among the 4 sites.
4. Close supervision of each site and each implementing
facility.
5. Monitor the implementation and check the
completeness of the study data (hardcopy and softcopy).
2.3.
Main
accountabilities of the position: this
role will be looking in particular at the accomplishment
of the following tasks:
1. Clarify the advocacy to PHO and DHO with
the support of NAP for implanting the study outside national policy guidelines.
2. Define all problems and troubleshoot of interventions (including lesson
learnt before a sequential launch on other sites).
3. Project timeline: monitoring that the
project timeline is in place and if not, looking for explanation and solutions.
4. Backstop and troubleshoot any kind of project-type issue for the
implementation of the 5 interventions as
a whole, through the HATI established system including:
-
Budgets
(design, follow-up and reporting).
-
Data
management support: extract SIHA data via DHO password/follow-up
weekly data report (MS access for quantitative data collection; Redcap behavioural data; SIHA ecological data).
-
All reports.
-
Recruitment system.
5. If the solution of problems cannot be located, escalate the issue to all PI’, Kirby Institute and WHO.
6. Assess and organise in the field the possible digital development for web
collaborative platform application (e.g. Trello https://trello.com/) that will minimise the travel and coordination tasks.
7. Coordinating the works assisted by the collaborative web platform.
8. Report to the designated main
coordinating PI or site lead for each intervention.
SELECTION CRITERIA
·
A degree in a relevant discipline,
including medical laboratory sciences, medicine, biostatistics, epidemiology,
social science or public health
Proven
experience in study coordination.
·
Proven experience in data analysis
and journal submission.
·
Proven experience in implementing
study or research, preferably in a developing country setting, including
regulatory and ethical aspects.
·
Proven experience in collecting
primary data and public health survey or social sciences methods.
·
Proven experience in the
management of data from large-scale
clinical or public health projects.
· Familiar
with the public health system and HIV service provision in Indonesia.
· Relevant
experience in project management and coordination.
·
Financial management experience
including budgeting, financial monitoring and reporting.
·
Excellent communication and
interpersonal skills especially across socio-cultural contexts.
·
Strong writing skill.
· Experience
in Indonesia, familiar with Indonesian culture and language.
· Able to
work in both Indonesian and English.
· Able to
travel frequently between sites.
ALL INTERESTED CANDIDATE, PLEASE SEND TO : hati.study@gmail.com BEFORE 5 December 2018
Interview will follow immediately after shortlisting.
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