Together we can end extreme poverty for good. Will you join us?
ABOUT OXFAM
Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.
OUR VALUES
All our work is led by three core values:
Empowerment. Everyone, from our staff and supporters to people living in poverty, should feel they can make change happen.
Accountability. We take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
Inclusiveness. We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
Oxfam in Indonesia represents the Oxfam International (OI) Confederation through the Oxfam International Regional Platform (OI RP) for Asia, supported by different Oxfam affiliates with dedicated roles. Oxfam in Indonesia is aligned to and complements the global aspirations of the OI Confederation as outlined in the Operational Guidelines for realizing Oxfam’s 2020 Vision, and the Strategic Plan for the OI RP for Asia. The Country Strategy for Oxfam in Indonesia acknowledges, responds and adapts to new and evolving ‘drivers of change’ and the emerging context of Indonesia as a ‘middle income country’.
As we progress our intentions, all of Oxfam Indonesia’s programming will be informed and developed through a ‘partner-based model’ with the aspiration to realize ‘An inclusive, sustainable and resilient Indonesia in 2030’. Within this timeframe, the Oxfam in Indonesia Country Strategy 2015 – 2020 vision of ‘People living equitably and free from injustice of poverty, enjoy their rights, and are resilient in times of disasters’ will still have relevance. Oxfam in Indonesia will bring about positive changes and impact as measured by the ability of women and youth to overcome inequality and realize their rights align with Oxfam’s goal of overcoming poverty, vulnerability and inequality with a focus on women and girls.
WHAT WE ARE LOOKING FOR:
HUMAN RESOURCES BUSINESS PARTNER (code: HR BP)
JOB PURPOSE
This position requires sound understanding of Oxfam in Indonesia’s country strategy in order to align business objectives with good people management practices. The HR BP is both a change agent and employee champion to the development of meaningful and trusting relationships and a can-do attitude towards change. Engaging and influencing managers to shape positive change through people is a key responsibility, to help build and mobilize organisational and people capabilities to deliver strategic goals, including to provide guidance and oversight of efficient HR operational activities, ensuring efficient and effective recruitment, remuneration, development, management and exiting of staff also rests with this role. The post holder develops and implements appropriate HR strategies and initiatives that ensure staff are supported and enabled to deliver quality work. The role demands professional competence and confidence and the ability to develop and advocate for people management practices that help achieve business objectives while enabling employees to flourish. Meeting short-term goals of the business needs to be balanced with an eye on overall organisational health, people and performance in the long-term.
CORE DETAILS
Location : Jakarta
Grade : C2 National
Contract type : Fixed term
Reporting line : Head of Programme Support, Oxfam in Indonesia
Subordinates : Country HR Officer
KEY RESPONSIBILITIES
1. Contribute to strategic leadership of Oxfam in Indonesia as part of the Senior Management Team
• Work collaboratively with senior leaders to understand business and organisational needs.
• Provide analysis and advice to the management team on people related issues and culture in light of the demands of the OCS.
• Identify and monitor risks to programme related to staffing, and take or support appropriate courses of action.
• Lead in the development of the country budget for HR ensuring alignment with HR deliverables as mapped in the country strategy, that all staff costs
are appropriately budgeted and that an allocation for the annual pay increase is captured based on a full analysis and forecast.
2. Develop and implement appropriate HR strategies and interventions that strengthen the organisation and its ability to function well in changing times
• Work with managers to understand their HR (service) needs and expectations ensuring respective roles and responsibilities (between HR and the line)
are clear and understood.
• Establish and use appropriate metrics to measure and assess organisational health and effectiveness of people management practices and policies.
• Routinely review the Staff Handbook, and organisational HR policies and practices to ensure they are fit for purpose and in line with Indonesian labor law.
• Lead the analysis to balance workforce requirements against the constraints and possibilities of restricted and unrestricted resource.
• Ensure resources, change and talent management plans result in alignment of staff capabilities to meet organisational needs and fulfilment of
‘strategic propositions’.
• Invest thoughtfully and deliberately in accountable ways of developing capabilities of Oxfam’s human resources for current programmes and the future
• Ensure healthy and robust relations are maintained between management and the Staff Association of Indonesia representing management in various
• Look for ways to develop and embed the Oxfam culture, values and vision and actively champion Oxfam’s diversity policy in the recruitment and
forums when required employment of staff.
• Ensure all staff know and understand Oxfam’s zero tolerance approach to harassment of any kind and ensure all staff and consultants sign and
respect Oxfam’s Code of Conduct.
• Provide Health and Safety advice and proactive support risk assessments and risk management, including issues around staff health and welfare.
• Leading the HR team to recruit, induct and support appropriately competent people to deliver in an emergency response situation, and assist
with emergency preparedness.
3. Manage the HR function and ensure quality operational services are delivered
• Ensure professional service delivery that supports and empowers managers to be competent and successful people managers.
• Ensure HR practices comply with donor regulations and requirements in relation to programme activity.
• Provide support in handling employee relations issues, ensure compliance to local law and Oxfam’s disciplinary procedures, act as Oxfam in
Indonesia’s safeguard focal point, and ensure conflicts within the Oxfam in Indonesia result in constructive and positive outcomes..
• Ensure relevant HR systems, processes and best practices are in place, maintained and updated to meet and/or exceed business expectations
and compliance standards.
• Oversee the payroll process and ensure competitive and cost-effective pay and benefits for the Indonesia programme, in line with Oxfam’s rewards
principles and affordability. Conduct annual pay reviews.
• Consult and negotiate with the Ministry of Labor/Employment (where required) and the Staff Association in the formulation, revision and implementation of
new policies or changes to employment conditions.
• Maintain established HR systems and processes (PeopleSoft HR GOLD, E- Recruitment) in a timely and effective manner to manage country office
critical processes (performance appraisals, recruitment, induction, orientation and leavers), and supervise monthly reporting.
• Support managers to appropriately contract consultants and interns in line with Oxfam’s procedural obligations and donor expectations.
• Ensure Oxfam’s staff in Indonesia are aware of their job responsibilities, annual objectives, performance and development plans.
• Ensure staff is clear about expectations and is supported to develop and perform well, ensuring any poor performance issues are addressed
swiftly and professionally when required.
• Manage the function budget to ensure spending is within limits and delivers the planned returns.
• Help to create an environment for quality and innovation within the function.
• Manage the contracts for outsourced services, ensuring services meet agreed requirements (including standards), and provide value for money
SKILL, EXPERIENCE AND KNOWLEDGE
· Bachelor Degree with minimum of 5 years’ experience in professional qualified human resource management
· Ability to translate strategic goals into operational initiatives
· Innovative thinker, adaptive and proactive, not afraid to take calculated risks
· Proven communication, facilitation and influencing skills sufficient to engage staff
· Able to develop sound and trusting relationships; known for being a credible and trusted business partner
· Ability to operate and think broadly, to understand cause and effect relationships as these relate to people
· Proven analytical skills and the use of these to problem solve and make decision and result orientation
· Ability to work effectively in a multi-cultural environment
· Demonstrable behavioral competencies related particularly to decisiveness, relationship building, systemic thinking, listening, mutual accountability, enabling others and humility
· Excellent organisational abilities with ability to work to deadlines and manage time well
· Strong interpersonal awareness including diplomacy, tact, being able to work effectively with others, cultural sensitivity and respect for confidentiality
· A good team member with excellent understanding of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities in the workplace and the programme
· Excellent literacy of verbal and written English and Indonesian
HOW TO APPLY
If you believe you are the candidate we are looking for, please apply by sending your complete application to jakarta@oxfam.org.uk by mentioning the code of the position title HRBP on the subject of the email.
The closing date: December 13, 2018
Only short listed candidates will be contacted
We encourage women and people with disability to apply
Promotes equality and diversity
Oxfam works with others to overcome poverty and suffering.
Oxfam GB is a member of Oxfam International and a company limited by guarantee registered in England No. 612172.
Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.
A registered charity in England and Wales (no 202918) and Scotland (SC 039042)
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