UCLG ASPAC - Calling Application for Program Manager

Vacancy No:	UCLG  ASPAC/014/XI/2018
Post Title:	Program Manager
Division:	Strategic Services and Program
Duty Station:	UCLG ASPAC Secretariat in Jakarta
Duration:	One-year contract and extendable
Date Posted:	Thursday, 22nd November 2018
Closing Date	Monday, 3rd December 2018 (Jakarta Time: 23:59)

Background

UCLG ASPAC is the largest regional section of United Cities and Local Governments (UCLG), an amalgamation of International Union of Local Authorities (IULA), United Towns Organization (UTO), and World Association of the Major Metropolises (METROPOLIS).  UCLG was established on 1 January 2004 and is headquartered in Barcelona, Spain. Following this unification, UCLG ASPAC was established in Taipei on 14 April 2004, as the new entity of IULA ASPAC. UCLG ASPAC’s Secretariat is based in Jakarta, Indonesia.

UCLG is a worldwide association of local governments and the officially recognized voice of local governments by the United Nations. UCLG ASPAC has linkages to more than 7,000 cities and local governments. It represents well over 3.76 billion people - more than half of the world population - and incorporates economically fast developing countries such as China, India, and Indonesia.

UCLG ASPAC is the key knowledge management hub on local government issues in the Asia-Pacific region. It promotes democratic local government, supports cooperation between cities, local governments and their associations, and facilitates programs, network and partnerships to develop the capacity of local governments and the associations. Moreover, UCLG ASPAC represents local governments politically within the international community, and with the United Nations and its agencies.  It also promotes inclusive societies which safeguard equality, social and economic justice, and sustainable development.  UCLG ASPAC is engaged in all relevant thematic fields for nurturing sustainable development comprising local economic development, climate change, disaster resiliency, culture, strategic planning, decentralization, municipal finance, gender equality, women leadership and empowerment and good governance.

Following the expansion of its Secretariat and to support the increased cooperation of cities and local governments, UCLG ASPAC is inviting professional and dynamic people to fill in the newly opened positions. UCLG ASPAC is recruiting Program Manager for a one-year (1) period with possibility of extension, based on satisfactory performance. The Post is assigned to ensure that programs and projects managed and implemented by the UCLG ASPAC are operated at the highest quality standard. The post will supervise and manage Project Managers and will provide optimal support to the projects and the project teams that will enable them to perform effectively, efficiently and impactfully, as well as to help them document and report all of the projects’ results in a systematic and rigorous manner. With guidance and support from the Head of Division of Strategic Services and Program, the Post will also develop new program concepts and project proposals that will enhance the overall organization’s program portfolios. The post will report directly to the Head of Division of Strategic Services and Program.

Objectives:                                                        

1. To be responsible in the oversight and management of all of the organization’s program and project portfolios;
2. To be responsible for the provision of direct supervision and support to all of the project managers and project teams;
3. To be responsible in ensuring quality program and project implementation and operations in all of the program management cycle, from the assessment through to the reporting phases, and in all of program management aspects, from technical through to contract and administrative issues;
4. To be responsible for building, maintaining and enhancing good relations, network and partnerships with donor organizations, private sectors, government agencies and other key stakeholders;
5. To be responsible for development of new program concepts and project proposals that will enhance organization’s program and project portfolios.

The Program Manager will be supervised by the Head of Division of Strategic Services and Program of UCLG ASPAC, and will be supported by relevant managers and/or coordinator/officer. She/he will undertake the following tasks:

1.      Manage and coordinate organization’s program activities, from substantial, administrative and financial points of view;

2.      Supervise, manage and provide technical support to project managers and lead in the overall coordination of project teams;

3.      Provide direction and leadership in advocating project objectives and in ensuring that all project teams and their respective key stakeholders are well informed about projects’ goals, objectives and activities;

4.      Ensure timely preparation and compilation of the projects’ monthly and annual/quarterly work plans and progress/final substantial and financial reports;

5.      Develop internal program/project monitoring system that will ensure the quality of outputs and results with optimal monitoring mechanism, and establish effective coordination, monitoring, information sharing and reporting systems;

6.      Prepare monthly reports on the overall program and projects of the organization based on the project teams’ reports, analyzing and identifying their challenges along with recommending any support and advice required for better management, planning and problem-solving needed by the projects;

7.      Provide and/or facilitate capacity building activities for the project teams to ensure quality performances and implementation of the projects;

8.      Build, maintain and enhance good relationships with relevant national and international partner agencies, relevant developing program/projects;

9.      Develop concept notes and proposals for new program and projects that will enhance and strengthen organization’s program and project portfolios;

10.  Maintain minimum amount of concept note and proposal ready for 
submission to secure pipeline;

11.  Compile data from projects and programs and develop and maintain database of all of the programs and projects as well as database of projects’ stakeholders and beneficiaries;

12.  Facilitate linking and integration among the three projects to ensure 
synergy, coherence, and integration of all projects results and learning

13.  Perform any other duties as reasonably required from time-to-time as assigned by the Head of Division of Strategic Services and Program and/or Secretary General.

Qualifications:

v  Education:

-          Preferable Master’s degree in international development, social sciences, public administration and/or related fields ;

v  Experience:

-          Minimum 8 (eight) years of professional experience in development and/or humanitarian fields, and/or working in a similar position in an NGO and/or an International Organization;

-          Experience in project management, planning and implementation, familiarity with donor funded development project is an asset;

-          Managerial experience in the field of development cooperation including in grant management;

-          Experience in working in an international environment, respecting different cultures and nationalities;

-          Demonstrated experience working with local governments, multi-donor agency and/or development partner.

v  Language:

-          Fluency in written and spoken in English and preferable in Bahasa Indonesia.

v  Computer skills:

-          Advanced computer skills, particularly MS Office.

v  Other skills and competency:

-          Strong leadership and organization skills;

-          Team oriented, decision making, coaching, result  and motivating oriented;

-          Demonstrated experience working with local governments, multi-donor agency and/or development partner;

-          Excellent communication skills, including ability to draft/edit texts and to articulate ideas in clear, concise style to a variety of audiences, as well as facilitation skills;

-          Honest, trustworthy and demonstrate sound work ethics;

-          Ability to quickly establish professional rapport with colleagues and other persons;

-          Ability to work under pressure and to meet deadlines required;

-          Positive work ethic with a willingness to learn;

-          Excellent organizational and planning skills;

-          Superior project management and time management skills;

-          Self-motivated with a positive and professional approach to management;

-          A wide degree of creativity and latitude;

-          Be willing to travel during the project’s implementation when required

Supporting Team

The Post will be supervised by the Head of Division of Strategic Services and Program and she/he will have a close coordination with other Head of Divisions, and supported by relevant managers and/or coordinators/officers.

How to apply

* Please submit the application letter, state salary expectation and CV to recruitment@uclg-aspac.org.and cc to hbsg@uclg-aspac.org

* Only selected candidates will be contacted.