Title : Liaison and Logistics Officer
Base Location : Jakarta, Indonesia
Report to : Country Director
Duration : ASAP until March 31st, 2019
OBJECTIVES
Facilitate
the smooth running of ACTED operations in Indonesia, in particular by
ensuring good relationship with government counterparts and obtaining
all relevant permissions.
DUTIES AND RESPONSIBILITIES
1.
Liaison
a)
Follow-up ACTED
registration in the country with the Ministry of Foreign Affairs
b)
Negotiate MoUs with
relevant Line Ministries
c)
Prepare all
administrative letters with stakeholders relevant to ACTED’s operations, in
particular obtain permissions from relevant ministries/agencies
d)
Ensure compliance of
ACTED to legal requirements of the country.
e)
Book international and domestic flights for ACTED
staff and purchase tickets.
f)
Arrange travel and
accommodation, incl. providing travel advice to visitors;
g)
Ensure international staff have the appropriate visas
h)
Assist with the preparation of meeting agendas,
presentations, project filing, photocopying, etc.;
i)
Coordinate arrangements for meetings, visits,
workshops and conferences;
j)
Serve as the focal point for handling relationship
with the office landlord;
k)
Translate letters (English / Bahasa Indonesia) upon
needs or requests.
2.
Logistics
a)
Oversee
and manage the national tender process;
b)
Procure
supplies and services for the Palu field
office in case these supplies and services cannot be procured locally;
c)
Receive
and review the monthly logistics TITANIC from the field office, consolidate and
prepare the ACTED Indonesia logistics TITANIC and send to HQ;
d)
Manage
the in-office stock of stationary and office supplies;
e)
Prepare
order forms and purchase orders when required;
f)
Sort
incoming supplier quotations, invoices and payment requests;
g) Coordinate
for courier services to send and receive documents
QUALIFICATIONS
- University Degree.
- Minimum 2 years of relevant works experience.
- Fluency in Bahasa (written and spoken), and English.
HOW TO APPLY
To apply for this position please submit your CV and a cover letter to justine.delefortrie@acted.org no later than 21 December 2018.
Please specify the position name you are applying for (Liaison and Logistic Officer) in the ‘subject’ line of your email.
Only shortlisted candidates will be notified.
For more information about ACTED, visit https://www.acted.org/
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