Executive Project Assistant

EcoNusa Foundation seeks to appoint a full-time Project Assistant to support our ambitious EcoNusa Project Operation. EcoNusa Foundation is a nonprofit organization aiming to boost up various local initiatives at national and international levels in a bid to provide support to a sustainable and equal management of natural resources in Indonesia.

The Project Assistant / Executive Assistant will support our Chairman and Director. It is important that this person be able to juggle diverse responsibilities with tact and humor.

What You’ll Do

• Anticipate needs and provide high-level, tailored administrative support to executives
• Precise execution of administrative activities, with high attention to detail, organization and process
• Prioritize and lead multiple projects at a time, and follow through on issues in a timely manner
• Manage schedules in such a way that the executive is able to complete their obligations in an organized, efficient way
• Facilitate meetings by structuring agendas, taking notes, preparing creative presentation and organizing work streams
• Coordinate internal and external meetings including but not limited to team meetings, staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Coordinate international and domestic travel
• Submit accurate expense reports in a timely manner
• Serve as a liaison between distributed office teams
• Take ownership of your organization’s people and business priorities/needs across department.
• Juggle an array of projects and events in support of the org and organization as a whole
• Partner closely with the executive assistants within your organization and admins across the company to plan and execute meetings and events.
• Handling limited external communication needed.
• Support event or activity that requested by organization.

Who You Are

• You have excellent calendar management skills, including coordination of complex internal and external executive meetings
• Excellent verbal and written communication skills in English and Bahasa.
• Interest and experience identifying and implementing processes and procedures to improve work efficiency and productivity
• Capacity to handle tight deadlines and last-minute changes by adapting quickly while remaining calm and flexible
• Ability to problem-solve independently is a must
• Strong knowledge of Google Apps
• Ability to quickly learn new tools and technologies
• Proven ability to exercise sound judgment in a fast paced, dynamic work environment.
• Excellent problem solving skills with high attention to detail
• Confirmed ability to maintain high level of confidentiality, integrity, discretion and judgement
• Ability to demonstrate a positive, team player demeanor, and a passion and interest in EcoNusa.

Requirements

• Minimum of 2 years full-time relevant work experience
• Experience supporting multiple high level executives
• Experience as an assistant working directly for executive management preferred
• BA or BS degree with a strong academic background preferred.

How to apply:

Please send a resume (maximum 3 pages) and a cover letter to kantor@econusa.id by January 20 of 2019.

The cover letter should describe personal and professional reasons for applying, and explain the relationship between the candidate´s experience and the position requirements and EcoNusa program focus and expected salary.

Please note: EcoNusa not respond to individual telephone or mail inquiries about this employment opportunity.