Position
Description:
Reporting to the Chief of Party, the Monitoring,
Evaluation, Research, Learning and Communications Advisor (MERLC Advisor) will serve
as the senior MERLC technical expert for the USAID TB Private Sector Activity.
The Advisor will provide technical assistance and oversight to monitoring and
evaluation (M&E), research, learning and communication activities,
including the development and dissemination of tools, materials, reports,
papers, and intervention linked research. The Advisor will also establish an
M&E system, including data collection, analysis, and reporting on key
output, outcome and impact indicators for the Activity, and work closely with
the technical team to ensure compatibility and coordination within the existing
M&E framework, and consistency with national and donor requirements. The
Advisor will oversee data analysis and production of data use products and
mechanisms to promote evidence-based programming, and timely feedback in
relation to targets or identification and resolution of gaps. Provide guidance
on information systems for quality assurance, as well as best practices
documentation and reporting.
The position shall
be based out of Jakarta Indonesia and for a period of 5 years. The recruitment
is contingent upon final USAID approval of the candidate.
Key
Responsibilities:
· Oversees M&E, research, learning and communication
activities for the TB project.
· Leads development and oversee implementation of an M&E
system to collect, interpret and aggregate data that demonstrate impact and
program accountability and progress..
· Develop and support the design and implementation of evaluations,
surveys, implementation research and other research.
· Develop high quality quantitative and qualitative methods and
participatory methodologies to monitor program quality for performance and
results.
· Build upon industry and experiences to improve consistency,
quality and practicality of M&E strategies; promote dissemination and use
of lessons learned within the Activity, the Government of Indonesia and other
development partners.
· Build capacity of staff, primary stakeholders, and implementing
partners on M&E components in project
design; such as monitoring plan, assessments, reviews, surveys and evaluations.
· Ensure Activity experience is documented as success stories,
technical reports, or peer
review publications.
· Liaise with national, multisectoral and donor M&E TWG and
colleagues to ensure programs provide complementary support and contribution to
evolution of country M&E systems.
· Performs other duties as assigned
Minimum Requirements:
· Masters’ degree in Public Health, Epidemiology or Statistics or
another related field.
· At least eight (8) years of relevant work experience in M&E
in developing countries with USAID projects.
· Experience developing M&E plans for tuberculosis programs.
· Demonstrated research experience and skills, complemented by
collaboration with varying types of partners.
· Must have extensive knowledge in collaboration, learning, and
adapting concepts for health projects.
· Must have exceptional writing, communications and presentation
skills, fluency in the English language, strong teamwork and effective
cross-cultural interpersonal skills.
· Demonstrated experience in journal publication.
· Must have significant experience working in middle income (lower
and/or upper middle-income countries), including Indonesia.
· Fluent in English and Bahasa.
Preferred
Requirements:
· At least 15 years of relevant work experience in monitoring and
evaluation in developing countries with donor-funded projects
· Strong background in quantitative research design, methods,
analysis and application of subsequent insights to improve performance
· Experienced in capacity development of government counterparts
Interested candidate please apply through FHI360 career centre by the latest 27 January 2019
Position: Administration Officer
FHI 360 is a nonprofit human
development organization dedicated to improving lives in lasting ways by
advancing integrated, locally driven solutions. Our staff includes experts in
Health, Education, Nutrition, Environment, Economic Development, Civil Society,
Gender, Youth, Research and Technology– creating a unique mix of capabilities
to address today’s interrelated development challenges. FHI 360 serves more
than 60 countries, all 50 U.S. states and all U.S. territories. We are
currently seeking qualified candidates for the position of: Administrative Officer for a USAID
Tuberculosis Private Sector Activity in Indonesia.
JOB SUMMARY/DESCRIPTION:
The Admin Officer will provide support and assistance to the technical team on project
management and
implementation activities in Jakarta. S/he
will coordinate with the FHI 360 Country Office to provide critical
operations support to the TB Private SEctor team. S/he will be responsible for administrative
duties including travel and logistics arrangements, technical team event
arrangement and visitor liaison functions.
S/he will ensure that all office functions - including financial
transactions, banking transfers and payments are handled efficiently and on
time.
The position will be based in Jakarta, Indonesia. Indonesian nationals
are encouraged to apply.
DUTIES AND RESPONSIBILITIES
· Provide support to the technical and program
staff/team including secretarial duties,
such as word processing, filing, scheduling and confirmation of appointments etc. Develop and maintain a comprehensive electronic and
paper filing system.
· Assist with the planning, logistics and management of meetings, workshops and trainings and be responsible for taking and disseminating the minutes of meetings.
· Set up, maintain and update
the filing system to include project documents including work plans, project
reports, project updates
and other project -
related documents. Maintain and distribute project
materials as appropriate or as directed by senior project staff.
· Assist technical team members with the preparation of
routine and ad hoc project reports,
such as weekly updates, annual work plans, etc.
· Responsible for coordinating travel authorization (TA) and travel expense reports of staff and
coordinate with accounting
and finance staff to ensure
timely submission of the TAs and TERs. Make staff travel
arrangements e.g. hotel bookings, ticketing, travel insurance etc.
· Maintain and update an accurate inventory
of all TB Private Sector property, such as computers and laptops, printers, office
furniture, office
supplies and other office equipment.
Make sure that all borrowed equipment is returned
after use by staff and/or consultants.
· Assist local procurement in accordance with FHl360 and USAID regulations and procurement plans, including oversight
of all bids and billing
as appropriate.
· Perform other duties
as assigned.
QUALIFICATIONS
Education/Experience:
· Bachelor’s degree in
business studies or public health or related field.
· At least 5 years’
relevant experience in office management and administration.
· Must have prior work
experience on USAID programs with USAID/PEPFAR funded programs.
· Working knowledge of
office software, including Word, Excel and PowerPoint.
· Must be well
organized, self-starter with attention to detail.
· Must have excellent
communication skills and good command in both written and spoken Bahasa
Indonesian. Good English skills desired.
- Must have experience with U.S. government rules and regulations and experience working in an international NGO environment.
- Ability to manage and complete numerous tasks with a high degree of organization and limited resources.
- Experience of proactively identifying risk, addressing issues and appropriately communicating these to the project staff and country office as needed.
- Able to work independently and on a team.
- Ability to meet deadlines with strong attention to consistency, detail, and quality.
- Ability to travel within country if needed.
This job description
summarizes the main duties of the job. It neither prescribes nor restricts the
exact tasks that may be assigned to carry out these duties. This document
should not be construed in any way to represent a contract of employment.
Management reserves the right to review and revise this document at any time..
Interested candidate please apply through FHI360 career website by the latest 27 January 2019
Position Title: Finance and Admin Manager
JOB SUMMARY/DESCRIPTION:
The incumbent is
responsible to conduct financial accounting duties and provide support to the
Finance Unit of the FHI 360
Indonesia office.
Duties of this position
include, but are not limited to:
Provides
daily oversight of the activities of the financial analyst staff, including
review and approvals for daily transactions.
Provides relevant fiscal information to executive or senior management
team.. Assists with development and management of internal financial audits.. May
develop formal reporting system to communicate results of audit activities to
management and regulatory compliance agencies. Provides leadership and
technical guidance for compliance with Generally Accepted Accounting Procedures
(GAAP). Knowledge of Cost Accounting Standards (CAS) and Federal Acquisition
Regulations (FAR) may also be required. Experience in comprehensive management
of business support and compliance functions in organizations funded via
government, contracts and grants, foundation, and commercial sources. Selects,
develops and evaluates personnel to ensure the efficient operation of the
function.
DUTIES AND RESPONSIBILITIES:
· Review of all
financial transactions for assigned portfolio to ensure transactions are
recorded timely into the accounting system and reviewed for accuracy and
completeness.
· Reviews and approves
monthly close financial reports for submission to Corporate Accounting.
· Provides
recommendations and consults with management on financial projects and
compliances.
· Perform review of
project expenses and review all documentation related to VAT-exemption
requests. Update and maintain internal
control system for all VAT related transactions and exemption requests.
· Provide
administrative, financial, accounting and other technical assistance as
required to FHI360 staff.
· In collaboration with
senior finance and operations staff, reviews implementing partner budgets for
correctness and verify that budgets conform to FHI360 and donor regulations..
· Supervise the daily
work of finance staff under the project
· Duties require broad
conceptual judgment, initiative and ability to deal with a wide range of finance
issues.
· Keeps abreast with
the latest trends in financial accounting and mentors staff.
· Builds and trains
staff on financial policies and procedures, GAAP practices.
· Performs other duties
as assigned.
QUALIFICATIONS
Education/Experience:
· BS/BA in
Business Administration, Finance or Accounting or related field, and over 10
years’ relevant experience in a business setting
· Proficiency
in spreadsheet software required
· Prior
experience working on USAID programs and working in an international NGO
environment.
· Must be
able to read, write and speak fluent English
· Deltek
Costpoint enterprise software system experience is preferred
· Working
knowledge of office software, including Word and Excel
· Must be
well organized, self-starter with attention to detail
·
Must have excellent communication skills and good command in both
written and spoken Bahasa Indonesian and English
This job description summarizes the main
duties of the job. It neither prescribes nor restricts the exact tasks that may
be assigned to carry out these duties. This document should not be construed in
any way to represent a contract of employment. Management reserves the right to
review and revise this document at any time.
Interested candidate please apply through FHI360 career site by the latest 27 January 2019
Position Title: Accounting and Finance Officer
JOB SUMMARY/DESCRIPTION:
The incumbent is
responsible to conduct financial accounting duties and provide support to the
Accounting and Finance
Unit of the FHI360 Indonesia
office.
DUTIES AND RESPONSIBILITIES:
·
Prepare
payment vouchers to process all vendor invoices, travel expense reports and
other program-activity payments for assigned program portfolio. Ensure completeness of supporting
documentation and accuracy of entries for financial reporting.
· Prepare all advance
requests (workshop, travel, subawards) ensuring availability of funds and
monitoring all advances of assigned program portfolio to perform timely
reconciliation of advances per the Country Office policies.
· Ensure completeness
of supporting documentation and accuracy of entries for financial
reporting.
· Prepare monthly
financial close reports, including bank reconciliations, to submit to Corporate
Accounting each month..
· Ensure all financial
transactions for any assigned portfolio of the project , oversight to ensure transactions are recorded
timely into the accounting system and reviewed for accuracy and completeness.
· Reconcile
subrecipient advances and expenses, update subaward tracker upon
reconciliation.
· Oversee petty cash
management and records.
· Maintain and update
the office financial files ensuring up-to-date records/trackers and all finance
files are electronically filed in the office.
· Perform review of
project expenses and prepare documentation related to VAT-exemption
requests. Update and maintain internal
control system for all VAT related transactions and exemption requests.
· Perform other duties
as assigned.
QUALIFICATIONS
Education/Experience:
· Bachelor
Degree in Business Administration, Finance or Accounting or related field, and
minimum 5 years’ relevant experience in a business setting.
· Proficiency
in spreadsheet software required
· Prior
experience working on USAID programs and working in an international NGO
environment.
· Prior
experience in private sector and subaward management would be an advantage.
· Must be
able to read, write and speak fluent English
· Deltek
Costpoint enterprise software system experience is preferred
· Working
knowledge of office software, including Word and Excel
· Must be
well organized, self-starter with attention to detail
· Must have
excellent communication skills and good command in both written and spoken
Bahasa Indonesian and English
This job description summarizes the main
duties of the job. It neither prescribes nor restricts the exact tasks that may
be assigned to carry out these duties. This document should not be construed in
any way to represent a contract of employment. Management reserves the right to
review and revise this document at any time.
Interested candidate please apply through FHI360 career center by the latest 27 January 2019
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