Term of References
Position
Languages Required :
English and Bahasa
Duration of Contract :
February – April 2019
Working Period : 30 days
1.
Operational Context
The
Government of Indonesia (GOI) has made a commitment to enhance the use of
information technology for the civil service by developing an e-government
system. The President of the Republic of Indonesia, Joko Widodo, stated that an
integrated online system for central and local government budgeting,
procurement, purchasing, auditing, and taxation could strengthen monitoring and
improve government accountability. By adopting e-government, the GOI aims to
create a more efficient government and develop a more transparent workflow.
E-government systems are also believed to reduce corruption practices. Based on
the Presidential Instruction No. 3/2003 on the policy and national strategy on developing
e-government, the President instructed all ministries or institutions to start
developing an e-government system.
Following
the President’s instruction, the Ministry of Education and Culture also
formulated an e-government policy under the Minister of National Education’s
Regulation No. 38 Year 2008 which is later renewed as the Minister of Education
and Culture’s Regulation No. 99 Year 2013 on Information and Communication
Technology Management. Aligned with this, the Inspectorate General (IG) of the
Ministry of Education and Culture adopted certain information and communication
technologies to conduct oversight activities, such as audits, which require
extensive processes for the planning, execution, and preparation of final audit
reports. This process requires significant investments of time and financial
resources because the auditors need to physically visit the locations of their
auditees.
The
IG of the Ministry of Education and Culture has developed 3 applications which
have been spread out in several working units within the IG which are: Assignment
Letter Application (Aplikasi Surat Tugas), SIMAP (Educational Audit Management
Information System), SIMONTILA (Final Report of the IG’s Supervision Inventory).
The presence of e-government, in this context, e-audit applications is to
assist the work of auditors to be more time-efficient. Nonetheless, those
applications are mostly ineffective in the implementation practice. Two
prominent factors that affect the effectiveness of audit applications usage are
infrastructure readiness and human resources within the IG. Infrastructure
readiness is closely related to the performance of each audit application and
the developed applications which are not integrated to each other causing
ineffectiveness. For instance, a group of IG’s officials in a recent discussion
also opined that SIMONTILA would be easier to use if it is integrated with the
relevant audit applications such as SIMAP.
To
that point, the IG is willing to examine these 3 separate applications in order
to identify their functions, strengths, and shortcomings and later decide to
have one integrated audit applications that encompass all audit process needs
such as systematic audit planning, audit implementation, audit evidence collection,
audit report preparation, tracking of follow-up on audit recommendations, and a
database that collect all submitted audit reports. The goal of USAID CEGAH
supporting this review is to provide examination of the IG’s current
applications and give a recommendation for one effective and efficient integrated
audit application. This efficiency will support IG to reduce cost on IT
maintenance. Rather than having three audit applications, one integrated
covering all functions will contribute to cost-efficiency. Moreover, one
integrated application is expected to give effectiveness which is to simplify
the workflow of auditors in doing audit and for further development, the IG can
focus on developing one application only.
2.
Overall Purpose
USAID
CEGAH will seek to achieve the following objective and outcome:
Objective:
To
review three audit applications of the IG of the Ministry of Education and
Culture and to provide recommendations for their integration and further
development for a more effective e-audit application.
Outcome:
The
IG of the Ministry of Education and Culture will accept technical
recommendations to integrate the existing e-audit applications into a platform
that encompasses planning, execution, follow-up, and report collections.
3.
Scope of Work
15 days:
- Learn the IG of the Ministry of Education and Culture’s practices, policies, regulations, vision, mission and plan of utilization and development of IT applications for audit work or e-audit applications. (2 days)
- Review the IG of Ministry of Education and Culture’s practices, policies, and plan of IT applications for audit work or e-audit applications. (2 days)
- Review the existing applications versus the integrated application using cost and benefit analysis. (2 days)
- Interview and discuss with the IG of the Ministry of Education and Culture as well as other related units within the Ministry on practices, policies and plan of IT application for audit work or e-audit applications. (5 days)
- Develop the draft of assessment result encompassing the current IG of Ministry of Education and Culture’s practices, policies, and plan of IT applications for audit work or e-audit applications as well as a cost and benefit analysis for having separate versus integrated applications and initial recommendation report for further development plan. (3 days)
- Present assessment results or findings encompassing the current IG of Ministry of Education and Culture’s practices, policies, and plan of IT applications for audit work or e-audit applications as well as a cost and benefit analysis for having separate versus integrated applications and initial recommendation for the future development plan. (1 day)
15 days:
- Submit the final assessment of the current IG of Ministry of Education and Culture’s practices, policies, and plan of IT applications for audit work or e-audit applications and initial recommendation report for further development plan to the IG of the Ministry of Education and Culture.
- Develop the draft of recommendation report on the future development plan of IT applications for audit work or e-audit applications. (9 days)
- Present the draft of recommendation report to the IG of the Ministry of Education and Culture on the future development plan of IT applications for audit work or e-audit applications. (1 day)
- Develop the final recommendation report based on inputs from the IG on the future development plan of IT applications for audit work or e-audit applications. (5 days)
- Submit the final recommendation report to the IG of the Ministry of Education and Culture.
4.
Reach
Direct Beneficiaries:
The Inspectorate General of the
Ministry of Education and Culture.
5.
Focus Area
This contract will be focused at
the national level
6.
Deliverables
- Workplan of consultancy work;
- Accepted final assessment results encompassing the current IG of Ministry of Education and Culture’s practices, policies, and plan of IT applications for audit work or e-audit applications as well as a cost and benefit analysis for having separate versus integrated applications and initial recommendation report for further development plan by the IG of the Ministry of Education and Culture and USAID CEGAH;
- Draft of recommendation report on the future development plan of IT applications for audit work or e-audit applications;
- Accepted final recommendation report on
- the future development plan of IT applications for audit work or e-audit applications by the IG of the Ministry of Education and Culture and USAID CEGAH.
Application should include a CV
(including three references) and contact information by January 26, 2019 at the
latest. Please send applications to info@msi-cegah.com Only candidates who have been selected for an
interview will be contacted. No phone calls, please.
MSI is an EEO/AA/ADA Veterans
Employer
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