The Zoological Society of London is an international wildlife conservation
organization with a focus on science-based and pragmatic solutions. ZSL has
been active in Indonesia for about 10 years, with a particular focus on the
overlap between industrial development and biodiversity conservation. ZSL
Indonesia is based in Bogor, West Java, with existing field projects in
Jambi and South Sumatera. We are now looking for:
Accounting Officer
Terms and Condition
Start Date
:
March 2019
Duration of Contract
:
One-year fix- term Contract, with potential to extend
Work Area
:
Bogor, West Java.
Reporting to
:
Head of Finance
Key Purpose of the Job
The Accounting Officer is responsible to conduct financial accounting duties
and provide support to the Finance Unit of ZSL Indonesia office.
Responsibility for Resources
People
The Accounting Officer will report directly to Finance Coordinator and to
Head of Finance.
Responsibilities
The Accounting Officer is responsible for preparing financial reports and
maintaining records of assets, liabilities, revenue and expenditure,
payments and other financial activities. S/He conducts regular checks of the
internal controls, leads the preparation of the monthly accounts closure of
the operation, and ensures that disbursements are in accordance with the
budget and the ZSL Financial Rules.
Main duties and key responsibilities
1. General accounting tasks, including reconciling and maintaining
balance sheet accounts and general ledger operations, preparing journal
entries, preparing monthly closing and financial reports, preparing
account/bank reconciliations;
2. Perform finance analysis, reporting and management tasks;
3. Oversee the validation of transactions and verification of their
overall impact on the general accounts;
4. Lay down and validate the accounting systems and tools;
5. Review financial paperwork and procedures, provide recommendations
and make necessary changes;
6. Ensure all expenses are within assigned project budget and verify
the completeness of all required supporting documentation for all payment's
vouchers;
7. Prepare payments, bank transfers and do the bank transactions;
8. Produce periodic financial reports and other financial documents for
ZSL Indonesia Programme in accordance with the prevailing policies and
procedures;
9. Ensure timely and accurate monthly and year end closure of accounts,
including bank reconciliation,
10. Prepare invoice to the projects for services and cost share;
11. Maintains financial security by following internal controls procedure.
12. Ensure account receivables and payables activities are performed
accurately and timely;
13. Settle amounts due, or recover outstanding receivables;
14. Identify and resolve invoicing issues, accounting discrepancies and
other financial related issues;
15. Assist in designing, implementing, and maintaining audit-compliant
internal financial controls as well as prepare and coordinate financial
audit;
16. Secures financial information by completing data base backups in
regular basis.
17. Ensure timely and effective follow up to audit observations and
recommendations;
18. Calculates income taxes for staff, consultants and organization.
19. Perform any other duties as requested by line manager.
Building relationships
* The job requires continued professional internal and external
interaction/ communications, both in person and via phone and email.
Mental Demands
* The position will require close attention to detail in all aspect
of the project and therefore concentration on the work in hand - precision
and accuracy being vital attributes.
Flexibility
* The position will be relatively routine in terms of day-to-day
tasks during office hours - however sometimes e.g. during field trips or
when a workshop is being organized the next day, some flexibility in working
hours may be required.
Working Conditions
* This post is office based in ZSL's office in Bogor, West Java.
Expectations of post holder
* To ensure that the policy for equality of opportunity is adhered
to and promoted in all aspects of the post holder's work.
* To ensure effective quality control and continuous improvement in
all aspects of the work and responsibilities attached to this post.
* Demonstrate professionalism towards sensitive and confidential
information.
* To comply with and promote Health and Safety policies and
procedures and to undertake recommended Health and Safety training as and
when necessary.
* To be committed to professional self-development, through
participation in in-service training as necessary for the successful
carrying out of the job.
* To undertake such other duties as are commensurate with the grade
of the post.
Person Specification
Qualifications & Experience
* Bachelor's degree in Accounting, Finance, Economics, strongly
preferred.
* Minimum of 5 years accounting experience, preferably with an
international or local non-profit organization.
* Demonstrated high level attention to detail and accuracy
* Proficient in Microsoft Excel and experience with Microsoft Word
and Microsoft PowerPoint.
* Excellent communication skills and good command in both written
and spoken Bahasa Indonesian and English.
* Familiarity with donor funded development project and
contracting.
Knowledge
* Knowledge of Accounting, Finance & Indonesian Tax regulations
* Knowledge of Quick-books/Sun-Systems financial accounting
package or similar financial reporting software a plus
* Knowledge of Indonesia Accounting Standard (SAK)
Skills & Abilities
* Able to work independently without supervision but also accustomed
to working in a team.
* Good communications skills - able to express complex information in
a simple and succinct manner.
* Self-starter, pro-active and uses initiative - can work
independently and priorities own work load.
* Excellent analytical skills with ability to make sound judgment and
decisions
* High level of attention to detail and accuracy.
* Flexible and able to work under pressure and often to tight
deadlines; including an ability to prioritize jobs.
* Highly motivated, strong integrity, honest, trustworthy and sound
work ethics.
* Good in writing skills and oral communication both in Indonesian and
English.
* Able to deal with tight schedule and unscheduled tasks and target
oriented.
* Ability to work in quickly and efficiently in protection sensitive
environments
Application procedures
Please submit your application and curriculum vitae in English, relevant
experience, past salary history, two referees not later than February 21st,
2019, to indonesia@zsl.org <mailto:indonesia@zsl.org> ; cc'd
Lydia.Chandra@zsl.org, placing the job title in the subject line and label
your CV with your name. Only short-listed candidates will be notified.
Applications received after the deadline will not be considered.
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