FINANCE CONSULTANT
Term of Reference
BACKGROUND
Three decades after ASEAN was established, ASEAN Leaders recognised that: there remained inadequate shared prosperity, ASEAN
awareness and contact among people of ASEAN. It was of this concern
that ASEAN Leaders
established the ASEAN Foundation during ASEAN's 30th Anniversary Commemorative Summit in Kuala Lumpur Malaysia on 15 December 1997.
After its establishment, the ASEAN Foundation has been tasked to support
ASEAN's community building efforts by promoting greater
awareness of the ASEAN identity,
human resource development, people-to-people
interaction, and close collaboration among the business sector, civil society, academia and other stakeholders in ASEAN. We continue to complement ASEAN priorities. To date, we work to strengthen the ASEAN Community.
We work in four thematic areas of education, arts and culture, media development and
community building. We
provide support in the form
of scholarships, fellowships internships and exchanges.
We organize meetings, conferences, roundtables and workshops in support of the
ASEAN Community.
The
ASEAN Foundation will hire a Finance Consultant to review finance vouchers of
all transactions from January 2018 to May 2018 to ensure each finance voucher
supported by proper documents according to ASEAN Foundation Finance Rules and
Regulation. Aside to this, Finance Consultant has to review AFOSP finance
vouchers from November 2018 to March 2019 to ensure each finance voucher
supported by proper documents according to ASEAN Foundation Finance Rules and
Regulation and specific EU regulation in order to project closing.
SCOPE
of WORK
Under direct
supervision of Head of Admin and Finance and working together with the Finance
and Accounting Officer, the Finance Consultant will:
1.
Check finance vouchers Operations, SAP Project,
AFMAM Project and S&T Project period January 2018 – May 2018 to ensure each
of voucher supported by proper documents. Check list supporting documents for
payment, advance settlement and deposit is attached.
2.
Provide and attach missing supporting documents
in finance vouchers (if any).
3.
Scan missing finance vouchers to be saved in
shared drive.
4.
Obtain missing approval in finance vouchers.
5.
Assist Finance and Accounting Officer to
provide data needed by auditor.
6.
Link AFOSP scanned finance vouchers period
November 2018 – December 2018 and January to March 2019 to dropbox for easy
access by AFA.
7.
Prepare payslip for all staff whose time
allocated to AFOSP period 2016 - 2018.
8.
Review AFOSP inventory list and make necessary
revision and justification on the procurements based on actual purchasing
documents.
9.
Work with AFOSP Project Support Officer to
develop stakeholder/vendor registry (database 2016 - 2019).
10.
Ensure the staff’s timesheet and its contracts
stored in the AFOSP Intranet.
11.
Other tasks as required including completing
pending works from previous contract.
OUTPUTS:
1.
All finance vouchers, except AFOSP (January
2018 – May 2018) are supported by proper documents and properly signed.
2.
All finance vouchers (except AFOSP) with
missing supporting documents and approval (January 2018 – May 2018) are scanned.
3.
Stamped payslip for staff whose time allocated
to AFOSP.
4.
All finance vouchers (November 2018 – December
2018 and January – March 2019) are scanned and uploaded to dropbox and AFOSP
Intranet.
5.
Accurate AFOSP inventory list.
6.
Stakeholder/Vendor Registry 2016 -2019.
7.
Complete and accurate time sheets information
for staff whose salary allocated to AFOSP period 2016 – 2019.
TIME
FRAME
The total work is
expected to take a total of 30 working days from 15 March 2019 – 31 May 2019
(possibility to extension if needed).
FINANCIAL
MATTERS
The Finance Consultant
will receive a lump sum fee (daily rate). The aforementioned amount includes
cost incurred, i.e.. phone calls, internet, local transportation.
QUALIFICATIONS
AND SKILLS
·
University degree in relevant
specialisation (finance, business, accounting)
·
At least 2 years of
professional experience in a comparable position
·
Experience as a
financial/admin professional
·
Experience in working with
bilateral or multilateral donors will be an added advantage
·
Good working knowledge of ICT technologies and
computer application (e.g. MS Office, SAP, QUICK Book, etc.)
·
Excellent knowledge of written English
·
In-depth understanding of financial planning
and accounting
·
Excellent interpersonal skills
·
Ability to meet the deadlines
·
Familiarity with EU IFAD and ASEAN Project
Management is highly desirable
BIDDING PROCESS:
Submit a proposal stating the
position and to be completed with the following documents
by 31 March 2019; to our
email address: procurement@aseanfoundation.
a) Letter of Interest
b) Curriculum vitae/Profiles and 3 references
c) Financial proposal specifying a daily lump
sum amount
No comments:
Post a Comment