INOVASI by Palladium: Vacancy: HR Assistant

Company Overview

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Project Overview

The Governments of Australia and Indonesia are partnering through INOVASI, an education program which aims to find out how to improve literacy and numeracy for Indonesia’s students. Funded by the Australian Government in partnership with the Indonesian Ministry of Education and Culture (MoEC), INOVASI is a subnational education program with a budget of AUD 49 million, which started in January 2016 and will run until 2019. It focuses on understanding and tackling learning challenges, particularly those related to literacy and numeracy skills, at the heart of the education system— in the classroom and the school (including madrasah). Nusa Tenggara Barat (NTB) is INOVASI’s first partner province that began implementation in early 2017. Three more partner provinces (NTT – Sumba Island, East Java and North Kalimantan) have begun implementation in mid-2017.

INOVASI will use a new approach to focus on what works in classrooms and schools. It will work with teachers, principals and local officials to identify what problems need to be solved to help students learn better and find out the best way to solve these problems by jointly piloting either (i) local solutions or (ii) practices successfully trialled elsewhere which are adapted to the local context. INOVASI will evaluate these pilots to see which are successful in improving student literacy and numeracy. The pilot activities will focus on student learning and classroom teaching. The three areas of focus are: 1) Strengthening the quality of teaching and learning in the classroom; 2) Improving the support provided to teachers so they can teach better; and 3) Enabling all children in the classroom, particularly girls and children with disabilities, to reach their potential in learning

INOVASI is managed by Palladium on behalf of the Department of Foreign Affairs and Trade (DFAT).

Purpose of the Position:  The HR Assistant will support all areas human resource functions to for the INOVASI program.

Duties: Under the direction of HR Coordinator, the HR Assistant will:

1.     Support all aspects of human resources on the program, in line with Palladium guidelines,  DFAT policy, and Indonesian Manpower law;

2.     Post personnel TOR on Palladium website, career websites, newspapers, and other career boards as needed;

3.     With direction from HR Coordinator and HR Officer, screen candidate applications  against desired qualifications and anticipated scope of work;

4.     Maintain ongoing correspondence with candidates, including the collection of biographical data documentation, and conducting written and verbal reference checks;

5.     Arrange interviews and manage schedule for recruitment,  keeping both candidates and hiring managers informed of status of recruitments;

6.     As the main focal point in INOVASI in making sure that all recruitments have compliance documents: written and verbal reference checks, police certifications, and world red-flag checks.

7.     Together with HR Coordinator and HR Officer, conduct new staff registration on Palladium HR systems.

8.     Arrange new staff’s mobilization from residence to work location, including communicating with staff on the mobilization terms and conditions, and working with Administration Unit on the travel arrangement.

9.     As the focal point of staff induction, including scheduling, arranging travel for staff induction, and making sure the attendance lists and exit checklists are completed and on file.

10.  Monitor compliance documents of Resource Person.

11.  Upload HR documents to Palladium INOVASI shared database.

12.  Prepare Monthly HR reports (such as HR Tracker) and other reports, as required by the HR Coordinator and Operations and Implementation Manager.

13.  Support HR Officer in ensuring local staff are registered under health insurance policy and BPJS, as well as maintaining their active registration throughout their contract period;

14.  Support HR officer to administer the 6-month and annual performance management for Locally-Engaged Staff. 

15.  Support HR Officer in terms of contract administration, staff development, and exit processes appropriately and timely; including providing advice to the HR Coordinator and HR Officer on ways to improve these processes;

16.  Support HR Officer in terms of visa processing for international long-term and short-term staff;

17.  Maintain up to date and thorough hard and soft copy of HR files, ensuring safekeeping of classified information and documents;

18.  Maintain records and coordinate submission of reimbursement claims to health insurance provider;

19.  Prepare HR reports (such as HR Tracker) as per direction from HR Coordinator and HR Officer, or as required by the Operations and Implementation Manager;

20.  Other duties as may reasonably be required by HR Coordinator or HR Officer consistent with the incumbent's qualifications and experience

Qualifications and Experience: The HR Assistant will possess the following qualifications and experience:

      I.        Minimum a Bachelors' degree in a relevant field, affiliations with relevant professional association are an advantage;

     II.        Have 1-2 years of experience in HR management or administrative  position;

    III.        Experience in handling visas and KITAS is an advantage;

   IV.        Proven ability in handling multiple tasks effectively under heavy time and work pressure;

    V.        Proven ability to plan and manage schedules, files/database  and working materials as well as to keep confidentiality of documents  and information;

   VI.        Proven ability to work with (detail) data filling and updating;

  VII..        Strong interpersonal skills, including in a cross cultural context;

  IX.    Fluent in English (written and spoken) and Bahasa Indonesia.

Palladium embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills, and we welcome applications from all, including from female applicants and people with disability. We aim to provide a work environment which is inclusive, supportive and safe for all of our employees. The more inclusive we are, the better our work will be.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. A copy of Palladium's Child Protection Guidelines is available on our website: http://thepalladiumgroup.com/policies.

Due to the anticipated volume of applications, only successful candidates will be contacted. All applications should be submitted through the Palladium website. Palladium - INOVASI HR Assistant

Palladium - INOVASI HR Assistant

Should you experience any issues lodging an application online please contact inovasi.recruitment@thepalladiumgroup.com stating the position in the subject line.