Vacancy: INOVASI - Sumba Program Assistant

Company Overview

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits..

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Project Overview

The Governments of Australia and Indonesia are partnering through INOVASI, an education program which aims to find out how to improve literacy and numeracy for Indonesia’s students. Funded by the Australian Government in partnership with the Indonesian Ministry of Education and Culture (MoEC), INOVASI is a subnational education program with a budget of AUD 49 million, which started in January 2016 and will run until 2019. It focuses on understanding and tackling learning challenges, particularly those related to literacy and numeracy skills, at the heart of the education system— in the classroom and the school (including madrasah).. Nusa Tenggara Barat (NTB) is INOVASI’s first partner province that began implementation in early 2017. Three more partner provinces have been selected (NTT – Sumba Island, East Java and North Kalimantan) and will begin implementation in mid-2017.

INOVASI will use a new approach to focus on what works in classrooms and schools. It will work with teachers, principals and local officials to identify what problems need to be solved to help students learn better and find out the best way to solve these problems by jointly piloting either (i) local solutions or (ii) practices successfully trialled elsewhere which are adapted to the local context. INOVASI will evaluate these pilots to see which are successful in improving student literacy and numeracy. The pilot activities will focus on student learning and classroom teaching. The three areas of focus are: 1) Strengthening the quality of teaching and learning in the classroom; 2) Improving the support provided to teachers so they can teach better; and 3) Enabling all children in the classroom, particularly girls and children with disabilities, to reach their potential in learning

INOVASI is managed by Palladium on behalf of the Department of Foreign Affairs and Trade (DFAT).

Purpose of the position:  Under the supervision of Provincial Manager, the Program Assistant will support the provincial team in carrying out day to day activities in the area of program support, event management, administration, and information management.

Working with children

Is this position likely to come into contact with children?                ☒ Yes              ☐  No

 Duties: Under the direction of Provincial Manager, the Program Assistant will:

1.     Plan and coordinate all logistical aspects of provincial events and activities under direction of the Provincial Manager, including budget preparation, invitations and follow up on confirmation of participation and resource persons and ensure that they receive needed information;

2.     Work closely with the Operations Team to ensure that activity arrangements are prepared in timely and compliant with applicable Palladium and DFAT regulations and policies;

3.     Arrange meetings, the preparation of expenses, and other admin reports, travel, materials, archiving of materials, update calendars, follow-up on recommended actions, handle receipts, advances, and approval processes;

4.     Assist with office photocopying, filing and typing;

5.     Support team in keeping time schedules, appointments and maintain and manage the calendar;

6.     Organize, schedule and prepare for meetings for Jakarta-based staff with key people and partners at the provincial level;

7.     Support INOVASI team with  travel, accommodation bookings, transport, catering, including for national and international advisers;

8.     Ensure accurate and efficient management of correspondence, invitations, files, records and databases of contacts;

9.     Participate actively in staff meetings and management meetings, take notes and minutes at key program meetings when requested;

10.  Uphold Palladium’s policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed;

11.  Other duties as may reasonably be required by the Provincial Manager consistent with the incumbent’s qualifications and experience.

Qualifications and Experience: The Program Assistant  will possess the following qualifications and experience:

      I.        Minimum of 1 year of experience in office management and/or administration, especially in support function of education program;

     II.        Able to use technology effectively to support the operations of a large program or organisation;

   III.        Contacts with provincial government bodies is advantageous;

   IV.        High level proficiency in Word, Excel, PowerPoint and web browsers;

    V.        Fluent Bahasa Indonesia, some proficiency in English preferred;

   VI.        Sound problem solving and decision making skills;

  VII.        Ability to work independently and as a part of a team.

Palladium embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills, and we welcome applications from all, including from female applicants and people with disability. We aim to provide a work environment which is inclusive, supportive and safe for all of our employees. The more inclusive we are, the better our work will be.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. A copy of Palladium's Child Protection Guidelines is available on our website: http://thepalladiumgroup.com/policies.

If you are interested, you can submit your application to: 

inovasi.recruitment@thepalladiumgroup.com stating the position in the subject line.