Why join Cardno?
Be part of a global company where the work you do today will make a difference for generations to come.
At
Cardno our people have a shared purpose to make a difference in the
world – whether it’s delivering a sustainable infrastructure project in
their local community or improving health outcomes on the other side of
the world. Doing good work that benefits others is our greatest
motivator.
When you
join Cardno, you’ll be part of a diverse global team of talented
technical experts and professionals. Working in collaborative and
connected environments, your development will be mapped and supported to
help you reach your career goals.
Balancing
work, life and wellbeing is also important to us and we provide a
number of initiatives and opportunities to help you achieve a happy
working life at Cardno.
Our
work is diverse and interesting and you’ll have the best people on your
side to lend a hand. Because at Cardno it’s never about a single person
or job – it’s about a shared vision that guides our results, and shapes
how we deliver them.
PROJECT SUPPORT OFFICER
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PRIMARY OBJECTIVE:
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The Project Support Officer (PSO) contributes to Cardno success
by providing professional services
support for project
administration, marketing and QMS support activities within Cardno
EMR team
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PRINCIPLE
RESPONSIBILITIES:
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- Provide high
level word processing and administrative support to marketing, bids and projects, regional staff and Manager, by assisting the program
manager to recruit, mobilize and arrange accommodation for the team, overall
general administrative tasks including personnel management.
- Monitor and
disseminate relevant electronic and paper based
communications within
head office and with
projects, by saving all the email correspondence to the shared folders
for each related subjects.
- Oversee the
filing of project, individual and marketing information using in house system, by doing proper and comprehensive
filing structure as per QMS guideline in hardcopies and softcopi.
- Arrange
authorization of funds requests, by circulating fund request to
Senior/ Program Manager / Contractor Representative and the Divisional
Accountant for their approval prior to submission to Accounts Payable, by
indicating the expected date of fund transfer to project’s bank account.
- Check and process claims
for payments against contracts, by checking
all the necessary documents for payment process, seek approvals, prepare the
payment request forms, assign proper cost codes, and upload the request to
AP.
- Process and maintain accurate records for all medical
and travel insurance claims for overseas staff, registering the LTAs on the insurance
portal, and provide most updated insurance coverage to LTAs, and provide the
STAs with the travel insurance.
- Maintain annual leave and
professional development records project personnel, by providing an accurate data of leaves
taken and remaining balance as well as filing the leave forms on the proper
folder for each consultants.
- Track and report on project/personnel movements, status of accommodation (rental leases), insurances where premises leased by Cardno, by providing an accurate data of
payroll and remaining balance as per individual contracts, filing each
housing rental agreement on the proper folder for each consultants.
- Manage and register local insurance
for all team member.
- Manage administration of team member
timesheet and leave tracker.
- Provide support to the ISO 9001 certification audit,
by following the QMS guidelines in providing audit requirements, all of the above
procedures are the duties covering the audit areas..
- Working closely
with the Program team, liaise with relevant companies, clients and contract staff
in relation to coordinating travel,
and accommodation arrangements for team members,
by requesting the consultant to provide valid IDs or Passport details for
proper mobilization, send the request to CTM or local travel agent for
airline tickets and hotel arrangement based on Cardno’s travel
policies (business class-more than 4 hours, and 4 stars’ hotel, or based
on clients’ latest policies.
- Assist in the effective management of activities, projects and personnel: by
having a good coordination with project’s
activity coordinators to avoid overlapped responsibilities.
- Coordinate the mobilization and
demobilization, travel and accommodation arrangements for consultants and subcontractors, as required, including obtaining visas
and other relevant work permit documentation,
preparing pre-departure briefings, by requesting the consultant to provide valid IDs, Passport details,
complete documentations for proper mobilization, send the request to CTM or
local travel agent for airline tickets and hotel arrangement based on Cardno’s travel
policies (based on Client’s latest policies).
- Assist in the production of consultant and subcontractor contracts and ensure
all documents are finalized prior
to departure, support with
the RTN preparation, drafting the contract based on the agreed PRAC,
circulate the contract review—PM,
PA, and CR (for International Consultants), HR Manager (for National
Consultants), send the Cardno Policies and the contract as well as the
mobilization form.
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QUALIFICATIONS:
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Minimum 3 years’ experience working in
administrative positions within the International Development sector.
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SKILLS:
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- Intermediate and Advanced skills in Microsoft Office
Suite.
- Intermediate skills
in Desk Top Publishing.
- Excellent organization, basic
financial and time management skills.
- High level of interpersonal skills.
- Willingness to take on a variety of tasks that may be required to ensure
efficient operation of the business units.
- Ability to work as part of a remote
administration team as well as work autonomously.
- Ability to use initiative and make decisions when completing tasks required, ensuring
key roles are completed within required time frames and when asking
for more work.
- Professional presentation.
- Mature and professional approach to work.
- Reliable and trustworthy nature when dealing with
confidential issues and staff at all levels.
- Ability to work under pressure to tight deadlines.
- Interpersonal skills to allow for harmonious working
relationships within the unit and the office.
- Ability to research ideas, analyse options and make
recommendations.
- Establish and maintain harmonious working relationships
with superiors, co- workers, clients and suppliers.
- Keen to learn existing systems of company and identify
opportunities to improve.
- Understands the importance of safety and embraces a
reporting culture where all safety issues are promptly reported and
addressed.
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Interested applicants should apply from the following link :
Closing date : 5 July 2019
Cardno
does not accept unsolicited resumes from any 3rd party agencies. No fee
will be paid to 3rd parties who submit unsolicited resumes to any
Cardno employee. Resumes from approved vendors must be specifically
requested by Cardno and approved by the Cardno Talent Acquisition Team.
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