FFI
is looking for people who are skilled, passionate, determined and experienced
for the 2 positions below:
FAUNA
& FLORA INTERNATIONAL
Fauna
& Flora International (FFI) saves species from extinction and habitats from
destruction, whilst improving the livelihoods of local people. Our guiding
principles are to work through local partnerships, act as a catalyst for
change, and make conservation relevant and base decisions on sound science.
Founded in 1903, FFI is the world’s longest established international
conservation body; our conservation work, and impact, spans the globe.
ASIA-PACIFIC
PROGRAMME
Working
closely with local partners, the Asia-Pacific Programme currently includes a
broad range of species and landscape targeted conservation initiatives in
Cambodia, Indonesia, Vietnam, and Myanmar, and has country programme offices in
Phnom Penh, Jakarta, Yangon and Hanoi. Around 120 projects are being
implemented in the region by a team of approximately 400 staff, consultants,
volunteers and partner organisations with an annual regional budget of
approximately USD 7 million.
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Start
Date:
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:
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As soon as possible
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Duration
of Contract:
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:
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One-year fixed-term contract, with potential to extend
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Probationary
Period:
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:
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N/A
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Benefits:
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:
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20 working days annual leave entitlement plus national public
holidays observed by the Indonesia country office
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Location:
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:
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The position is based
in Aceh province
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I. Job
Title:
Reporting to:
Key Internal Relationships:
Program Manager, FFI - Aceh Office
General Responsibilities
·
Support
the FFI Aceh Office, in providing high quality financial analysis and
monitoring across the regional portfolio of projects.
·
Ensure the
timeliness, quality and effectiveness of a wide range of financial and
administrative processes to assist with project
planning, development and
implementation.
·
Communicate
all finance related SOPs smoothly to the FFI Aceh team and to the partners.
Specific Responsibilities
1. Review expenses report from staffs, prepare voucher,
entry cashbook & bank transaction.
2. Review cashbook/expense report from partner.
3. Update and maintain finance and administration systems
as required, to ensure accurate financial management and reporting.
4. Monitoring status of staff advance, and other payable/receivable
accounts.
5. Maintain petty cash.
6. Review and provide BvA report (Budget vs Actual
report) for all Aceh project funds.
7. Carry out any other reasonable duties which are consistent
with the post and the aims and
Objectives
of the position Duties may be altered, reasonably added or delegated from time
to time to reflect changes within the organisation’s activities and structure
Duties may
be altered, reasonably added or delegated from time to time to reflect changes
within the organization’s activities and structure
Qualification:
1. At least three years’ work
experience in finance and accounting.
2. Diploma/Bachelor degree in
Accounting (most preferred) or any other related study.
3. Team player, ability to work
independently and has positive working aptitude.
4. Computer proficiency in MS
Excel and preferably pivot table.
5. Knowledge of Indonesian
Taxation is preferable.
6. Local applicant will be
prioritized
II. Job
Title:
Reporting to:
Key Internal Relationships: - Head of
Finance & Admin
- Admin Manager,
FFI – Indonesia Programme,
General Responsibilities
To help
Admin Division for office operation, to be properly run in accordance with FFI
Operation Manual and Donors' Procedures
Specific Responsibilities
1. To help FFI - IP Program Manager for FFI Aceh office operation
and secretariat
2. Maintain petty cash.
3. To file all FFI documents/archives and to be
responsible for confidentiality and neatness of those documents/archives.
4. To record and manage all documents and letters
disposition, such as (but not limited to) outgoing and incoming letters,
proposals
5.. To prepare outgoing letters from FFI Aceh
6. To reserve air, land, and sea tickets, hotel, and
other accommodations for all FFI staff and consultants (for domestic travel:
inter provinces and/or sites)
7. To arrange operational cars for supporting Program
staff/team's site visit
8. To coordinate with Admin division of FFI Jakarta
office for visa arrangement
9. To coordinate with Procurement & Admin division of
FFI Jakarta office for procurement
10. To receive invoice from vendor and prepare Request for
Payment to Finance Division
11. To supervise the cleanliness, comfortability and
security of office space and environment
12. To support other divisions activities as necessary
without disrupting his/her main tasks and responsibility as agreed upon
Qualification:
1..
Minimum a Bachelor degree in a
relevant field.
2.
Minimum 3 years of experience in
handling administration duties in an organisation of similar size and scale..
3.
Proven ability in handling multiple
tasks effectively under tight schedule and work pressure.
4. Proven ability to plan and manage
schedules, files/database and working materials as well as to keep
confidentiality of documents and
information.
5. Warm personality and strong
communication and persuasion skills in effectively dealing with clients and
stakeholders from different backgrounds.
6.
Fairly in English and Fluency in Bahasa
Indonesia.
7.
Ability to work effectively
8.
Attention to detail
9.
Ability to work under pressure
10.
Understanding basic of the
procurement cycle
11.
Understanding travel management
12.
Understanding event management
13.
Proactive, creative and analytical
thinking skills
14.
Lobbying & Negotiation skills
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