Vacancy - Finance Assistant at Helen Keller International

HKI Finance Assistant

INTRODUCTION

Helen Keller International (HKI) is currently seeking a Finance Assistant who, together with the Finance Coordinator, will manage all bookkeeping and data entries into the system and will prepare payments for online banking.  Since the 1970s, HKI Indonesia has been working to establish sustainable evidence-based approaches to enhance health and nutrition, improve education for the disabled, and expand access to eye health services for Indonesians, particularly women and children.  HKI’s programs are integrated at all levels of the government health and education structures by helping to develop human resources and infrastructure, conduct needs assessments, analyze the local context to inform program design and implementation, train personnel, provide basic equipment and supplies, deliver services as needed, monitor program progress and evaluate program impact.

Position Title                     : Finance Assistant

Location                            : Jakarta

Expected Hiring Date       : As Soon as Possible

Report to                           : Finance Coordinator

Collaborate with               : All HKI Departments and Programs 

       Daily Responsibilities:

1. Ensure expenses are in accordance with HKI policies, and all project-related transactions are conducted, processed and recorded as stipulated by HKI’s rules and regulations..
2. Prepare payment vouchers in a timely manner, and ensure the validity of invoices, approval signatories and the accuracy of the accounting codes and project initiative codes.
3. Assist in liaising with the bank for the authorized signatories, bank statements and check book requests.
4. Maintain proper banking arrangements and ensure the effective management of cash flow.
5. Follow-up on advance reconciliations, ensuring they are settled in a timely manner in accordance with HKI’s policies and procedures.
6. Assist in the preparation and submission of HKI’s monthly financial reports, ensuring that they are accurate, complete and submitted to HKI HQ on time
7. Conduct the data entry in an automated accounting system (QB system), ensuring that transactions are appropriately recorded and comply with HKI policies and procedures.
8. Consult with the Finance Coordinator regularly about the conduct of the assigned tasks. 
9. Maintain a close coordination with HKI colleagues on financial matters and advise them, as appropriate, on matters requiring their attention.
10. Assist with the maintenance of the filing system of all financial reports, fund requests and other finance documents.
11. Assist with other accounting, financial and administrative tasks consistent with the overall scope of this position.
    
     Job Requirement

1. Minimum Diploma III or higher, preferably with a Bachelor’s Degree in finance, accounting, or tax regulations.
2. Minimum of 2 years’ experience working in the area of finance management and reporting, preferably for an NGO.
3. Hard working and paying attention to details are essential.
4. Excellence in computer literacy, including Microsoft Office, Accounting Software, and Banking System skills.
5. Excellent organizational, communications, and interpersonal skills.
6. Ability to work under tight deadlines.
7. Good command of written and spoken English.
8. Immediate availability is preferred.

People with disabilities or special needs are encouraged to apply.  Please email your curriculum vitae or resume and a cover letter (in English) with the subject line Finance Assistant to Indonesia.Recruitment@hki..org by 21 October 2019 at 5 PM (Jakarta-time).  Any questions and clarifications can be sent to Indonesia.Recruitment@hki.org.