Vacancy Human Resources Officer at Adra Indonesia

Scope of Work 

Human Resources Officer

ADRA Indonesia 

Location                                : Country Office , Jakarta

Duration                                : 12 Months (extention posibility) 

Reporting Line                     : HR Manager and Country Director

Recruitment procedure      :    Initial Interview

                                                  Writing Test

                                                  Final Interview

 

Daily job duties and responsibilities of today’s HR Officer include:

• Answering employee questions
• Processing incoming mail
• Creating and distributing documents
• Providing customer service to organization employees
• Serving as a point of contact with benefit vendors/administrators
• Maintaining computer system by updating and entering data
• Setting appointments and arranging meetings
• Maintaining calendars of HR management team
• Compiling reports and spreadsheets and preparing spreadsheets

Recruitment/New Hire Process

• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Collecting employment and tax information
• Ensuring background and reference checks are completed
• Preparing new employee files
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Conducting benefit enrollment process
• Administering new employment assessments
• Serving as a point person for all new employee questions

Payroll and Benefits Administration 

• Processing payroll, which includes ensuring vacation and sick time are tracked in the system
• Answering payroll questions
• Facilitating resolutions to any payroll errors
• Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment
• Mutation BPJS Tenaga kerja, BPJS Health and Insurance accounts

Record Maintenance

• Maintaining current HR files and databases
• Updating and maintaining employee benefits, employment status, and similar records
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Performing payroll/benefit-related reconciliations
• Performing payroll and benefits audits and recommending any correction action
• Completing termination paperwork and assisting with exist interviews

Qualities of Competent HR Officer

To effectively perform the duties of a Human Resources Officer, individuals must be able to demonstrate a number of competencies that are essential to the position, which include:

• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

HR Officer Requirements:

• Bachelors degree in Human Resources or related (essential).
• 3 years of experience as an HR Assistant (essential).
• Exposure to Labor Law and employment equity regulations.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills are a must.
• Works well under pressure and meets tight deadlines.
• Highly computer literate 
• Meticulous attention to detail.
• Ability to accurately follow instructions.

 

 

If you are interested in this assignment and meet the requirements, please send your application including detailed CV, and contact details of 3 referees and expected salary by e-mail with Subject Human Resources Officer to:

  recruitment@adraindonesia.org at the latest October 22,2019.

Only shortlisted candidates will be contacted.