USAID BIJAK - Operations Officer

USAID BIJAK (Bangun Indonesia untuk Jaga Alam demi Keberlanjutan) is a Jakarta-based, five-year project (2016-2021) implemented by Chemonics International in collaboration with Kemitraan and Wildlife Conservation Society. The overarching objective of USAID BIJAK is to address the constellation of market forces, financial incentives, policy levers, social norms and values driving deforestation and biodiversity loss in order to promote enduring changes in individual and organizational behavior which reduce greenhouse gas emissions and conserve valuable marine and terrestrial biodiversity. See our work at www.bijak-indonesia.org.

USAID BIJAK seeks applications for an Operations Officer, he/she will take a lead role in carrying out mainly Procurement (70%) and other administrative tasks on Human Resources (30%) mainly the recruitment of short-term consultants.

Code                                 : BIJAK - OPS

Position title                    : Operations Officer

Base in                             : Jakarta

Expected Hiring Date      : A.S.A.P on about March 2, 2020 – May 31, 2021

Type of Contract              : Fixed-term

Report to                         : Operations Manager

KEY RESPONSIBILITY

• Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, and fielding consultants.
• Assist Operations Manager in hosting project visitors and arranging meeting details with support from Administrative Assistant.
• Liaise with program team to determine their product and service needs on a monthly basis.
• Liaise with local subcontractors, particularly regarding invoice submission and coordination of other administrative matters.
• Supports Operations Manager to provide cursory administrative reviews of local subcontractor agreement, invoices, etc.
• In charge in STTA recruitment once the candidate is identified; collecting the employment justifications, reference checks, prepare the first draft of USAID EBD form/biodata and its verification.
• Serve as leader of administration and logistic in the events hosted by BIJAK; ensure all preparations are complete and the coordination with venue team/event organizer is clear to have a smooth event.
• Provide administrative support to the Chief of Party, Deputy Chief of Party and Operations Manager.

  

QUALIFICATIONS:

• Minimum of Bachelor’s degree preferably with specialization in management.
• Minimum of four years of working experience in clerical, administrative, procurement and office management.
• Minimum of two years of recent experience in the procurement and recruitment field, preferable with USAID projects or INGOs.
• Knowledgeable in office administration and basic financial systems.
• Effective verbal and written communication skills.
• Excellent interpersonal and organizational skills.
• Excellent attention to detail.
• Able to work cooperatively and effectively with others and has the ability to undertake self-directed tasks when necessary.

HOW TO APPLY

If you are interested and qualified for the above position, please prepare your CV (max. 4MB) and send it to BIJAKRecruitment@bijak-indonesia.org before January 26, 2020. Please put the code “BIJAK-OPS” on the submission email. Early submission of qualified CVs will be prioritized.