DAI_Fleming Fund Country Grant to Indonesia - HR/Finance Specialist

DAI_Fleming Fund Country Grant to Indonesia is looking for

HR/FINANCE SPECIALIST

Jakarta Base

Background

The Fleming Fund Country Grant to Indonesia is supporting the government in implementing the National Antimicrobial Resistance (AMR) Action Plan. The fund supports strategies to monitor and contain AMR and to monitor antimicrobial consumption and use (AMC/U) and improve antimicrobial stewardship. The Fleming Fund Country Grant Indonesia is being implemented by a consortium led by DAI with partners the Eijkman Institute, Health Security Partners, Liverpool School of Tropical Medicine and Ausvet. The implementation of the Fund adopts a One Health approach supporting activities across the human, terrestrial animal and aquatic animal sectors. The project seeks to strengthen current surveillance of AMR and AMU/C by working closely with the Ministries of Health, Agriculture and Marine Affairs and Fisheries and provincial counterparts to support capacity development in relation to laboratories and testing, surveillance and information management. The project will also support and seek to engage private sector interests including healthcare providers and animal production industry stakeholders.

Purpose of This Post

DAI is seeking a dynamic and experienced professional for the full-time position of

HR/FINANCE SPECIALIST

 

Description of Duties

The HR/Finance Specialist will play a role in coordinating the daily operations of the human resources support, including recruitment, administration, finance and inventory management. The individual ensures accurate and complete record-keeping and filing systems based on the project’s Field Operations Manual (FOM), MOTT Mc Donald regulations, and contract requirements and limitations.

Specific responsibilities include:

• Human Resources

§  Assist Lead Administrator in recruitment process of STTA and LTTA staff.

§  Process employment agreements for new hires or extensions, including ensuring their registration with project's health insurance carrier; BPJS health & pension; and finance department for payroll administration.

§  Assist in preparing payroll. Make sure timesheets completion, tracking of staff leave, and ICA deliverables from staff are available, completed correctly and submitted on time.

§  Handle health insurance claim and submission to the Health insurance provider.

§  Register all definite contracts in Manpower.

§  Undertake other assignments consistent with the above that may be given from time to time.

• Finance

§  Responsible for all aspects of project finance management and provides guidance and recommendation regarding financial compliance and best practices on all project finance matters.

§  Oversee all project accounting procedures and maintain financial records and documentation in compliance with MOTT MacDonald, DAI and Indonesian Government regulations;

§  Liaison with DAI/Bethesda on issues related to project finances and resolve problems as they arise Ensure all financial records are complete, accurate and audit ready;

§  Process and record customs, taxes and other government fees or licenses as required, ensure VAT exemption on all local procurement;

• Administration

§  Maintain accurate and complete operational record-keeping and filing systems; responsible for the orientation of all new staff in project record-keeping procedures.

§  Works with technical teams to fill surge capacity technical needs, including recruitment of long-term and short-term technical experts in a timely fashion.

§  Manage office inventory

§  Work with the IT support staff to ensure the efficient operation of the local area network.

Qualifications and Skills

§  Bachelor’s degree in Business Management or equivalent in a relevant field is required. 

§  Minimum of 5 years’ demonstrated experience in a related role required.

§  Strong attention to detail and organizational skills required.

§  Strong computer skills (MS Office suite) required.

§  Ability to work in a complex project environment, set realistic priorities, and plan project implementation activities based on agreed upon priorities

§  Fluent English required

§  Fluency in Microsoft Word, Excel, PowerPoint

 

Desirable

§  Knowledge and/or experience in DAI's policies and procedures regarding human resources, financial management & reporting, procurement process, grants management is an advantage

§  Strong sense of integrity is essential

Supervision

The HR/Finance Specialist will work under the direct supervision of the Lead Administrator.

 

Level of Effort/Timeline

The level of effort is 260 days per year. The employment contract will be on a yearly basis, with possible extensions until the close of the project by September 30, 2021. 

 

Nationality

Indonesian national

 

Remuneration and package

Remuneration and package will be commensurate with the candidate’s qualifications and experience.

Location

Based in Jakarta with some domestic travel.

Application closing date

May 15, 2020

Interested and qualified applicants could send the cover letter and CV at the latest on May 15^th, 2020, at 05.00 PM Jakarta Time to RecruitmentFFCGIndonesia@dai.com with “HR/Finance Specialist" in the subject line and specify the availability date in the CV. Only shortlisted candidates will be contacted directly.