Bookkeeper

Profile of the BANTU Project:

Palladium’s Health Technical Assistance (BANTU) is a six-year project (October 2015 – October 2021), which provides USAID and the Government of Indonesia (GOI) with a flexible mechanism to effectively and efficiently mobilize the technical expertise needed (offered either through subject-matter experts or organizations) to advance national and global health priorities set forth in USAID’s Country Development Cooperation Strategy (CDCS).  

Purpose of Position

This position is a full-time position for 8 months to support the Senior Operations Manager and the Senior Finance Officer.  This position will play a key role in supporting the successful implementation of the BANTU Project. This position has responsibility for two key areas: financial administration and bookkeeping, and project fund tracking systems.

Reporting requirements

The position reports to the Senior Finance Officer, BANTU Project.

Key Responsibilities

1.     Prepare documentation for all payment transactions, including but not limited to vouchers, checks and transfer forms. Ensure that appropriate documentation and approvals are obtained

2.     Regularly maintain and update financial records including checking, verifying, and recording the project’s financial transaction

3.     Reconcile financial transactions on-line and ensure that all expenditures coded and charged correctly and code items to approved budgets

4.     Ensures employees/consultants’ travel and other advances are managed in timely manner, summary of the advance payment is updated and monitored on weekly basis and all outstanding advances are reconciled in a timely manner

5.     Develop the Bi-weekly Projection and Fund Transfer Request, and Field Voucher report; ensures the field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance of chart of accounts and cost code

6.     Develop accurate and timely project monthly and quarterly financial reports, projection and other documentation as required by the contract, and as requested by the Client or HQ

7.     Maintain the project’s accounting files system. Make sure all vouchers are in order, completed properly and have bank slips/copy of checks attached

8.     Scanning, duplicating, and shipping of field vouchers to the US Office every month

Qualifications and Experience:

·       Relevant bachelor’s degree required

·       At least 3 years relevant experience working in accounting and bookkeeping

·       Proven experience and knowledge of USAID procurement, and financial policy and systems

·       Demonstrated ability to be proactive in managing work priorities, juggle competing priorities and work with minimal supervision

·       Proven ability to work effectively and collaboratively with a small team

·       Attention to detail and accuracy in the work products developed

·       Well-developed and effective organizational skills, including to ability to multi-task, prioritize tasks, and work in a high-pressured environment

·       Willingness to “go the extra mile” to ensure that the job is completed in a timely and accurate manner

·       Sound understanding / experience in financial processing and management

·       Good written and verbal communication skills

·       Fluency in English and Bahasa Indonesia required

·       Excellent skills in Microsoft Word, Outlook, and Excel

·       Experience in basic accounting software will be an advantage

Only local Indonesian candidates will be considered for this position.

SALARY RANGE:  Commensurate with experience and salary history

POSITION INFORMATION:  The initial contract will be for one-year (Only Indonesian citizens may apply.

HOW TO APPLY:   To respond to this position, log in to http://thepalladiumgroup.com/jobs to apply and submit your resume (no longer than 6 pages) and cover letter or email to recruitment@bantuproject.net. 

Closing date: June 10, 2020

Only shortlisted candidate will be contacted.

For more information on our company, please review our website: www.thepalladiumgroup.com

Palladium provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.