Frankfurt Zoological Society is looking for HEAD OF FINANCE

CALL FROM THE WILD

Frankfurt Zoological Society - Indonesia Programme

Vacancy: Head of Finance

·       Do you have plus 5 years Accounting experience?
·       Are you willing and committed to stay long-term in Sumatra/Jambi?
·       Are you fluent in English (writing, reading and oral)?
·       Do you have experience working for an International Organisation?
·       Are you a citizen/resident of Indonesia who is already permitted to work in Indonesia?
If you answer yes to all the above, please read on.

We have a vacancy for the position of Head of Finance

We are offering a secure job with long-term perspective; it includes the opportunity to grow.

We are an International NGO concentrating on conserving and securing the ecosystem of Bukit Tigapuluh in the Jambi Provenance of Sumatra, Indonesia.

The role is varied and requires a person who will work from basic bookkeeping all the way to producing year-end financial statements and Donor reports to International Government agencies.

The position is based at our office in Jambi City, Sumatra.

We are looking for a committed individual who views this position as a long-term opportunity.

After an initial two-year contract is completed, year three will see the position holder, visiting another FZS project area overseas or our Headquarters in Frankfurt, Germany.

Have we got your interest?

If you are interested in this position, please send your up-to-date resume along with a cover letter stating why you wish to apply for the position and what you can bring to our organisation.

Only applications received in English will be considered.

Please see the Terms of Reference for more detail.

CALL FROM THE WILD

Frankfurt Zoological Society - Indonesia Programme

Vacancy: Head of Finance

Frankfurt Zoological Society – Company Overview:

Frankfurt Zoological Society (FZS) is an internationally operating conservation organisation based in Germany that has been implementing conservation projects in Africa, South America, South-East Asia and Europe for many decades. Frankfurt Zoological Society’s goal is to work with and for people to secure biodiversity in key ecosystems worldwide as the basis for all life and the livelihoods of present and future generations.

FZS runs a long-term conservation programme in Jambi’s Bukit Tigapuluh Landscape (Sumatra). For more information on the Society and our projects, please visit our website at www.fzs.org.

Job Summary:
The Head of Finance will report directly to the Indonesia Programme Manager and will closely co-operate with the grant coordinator and finance department in Germany, as well as Project Managers and staff in country.

Overall purpose of the job
The purpose of the job is to manage efficiently and transparently the financial resources, thereby supporting the FZS Indonesia Programme in its delivery of conservation outcomes and impact as per FZS strategy.

Main Outputs

·       An efficient and transparent financial management and reporting for FZS and partner organisations.

·       Effective financial management systems in place and operational across the FZS Indonesia Programme

·       Legal obligations in Indonesia met for FZS and partner organisations.

·       Support to outpost projects on SOP implementation

·       Contractual commitments with donors fulfilled

·       Effective and motivated staff in the Finance and Administration Department

Note: These outputs are general. In the individual plan they will be specified annually.

Main responsibilities

Accounting

•     Ensure that prudent financial management practices are followed and that the organisation’s assets are accurately recorded and protected.

•     Ensure effective administrative and financial management systems are developed and implemented to enable the FZS programme/projects to produce accurate accounting information, to record all of its financial transactions and to meet donor requirements, and that these are operational across the programmes and projects of FZS Indonesia

•     Ensure that FZS-Indonesia cash flow is efficiently managed by requesting that funds are transferred into Indonesia and between bank accounts to ensure that all expenses are paid when required.

•     Maintenance of the Fixed Asset Register and records for all FZS-Indonesia assets. 

•     The preparation and oversight of annual accounts and the annual audit within Indonesia, in order to meet statutory Indonesian laws an including submission of annual audit report to HQ with explanatory notes

•     Ensure that staff payroll is processed accurately and in a timely manner each month

•     Ensure all transactions are booked to the Accounting system weekly.

Legal & Risk Management

•     Ensure that the FZS Indonesia and Programme and Projects’ statutory filings in Indonesia are completed and lodged with the authorities in an accurate and timely manner.

•     Contribute to ensuring that FZS Indonesia’s legal obligations are discharged and that the organisation maintains a prudent approach to financial and operational risk management.

•     Ensure FZS legal obligations in Indonesia are met with respect to all financial, administrative, taxation, legal and staff related aspects.

Management of Staff

•     Line-manger of the finance team

Budgeting & Planning

•     Manage the annual and ad hoc budgeting for FZS –Indonesia / individual projects

•     Develop with senior management and the Regional Coordinator the future financial strategy and business planning for FZS in Indonesia

Reporting

•     Provide support to the Project Leaders and other senior FZS staff by way of regular financial reporting and analysis on a monthly basis

•     Preparation of third party donor financial reports

•     Ensure contractual commitments and expenditure reporting requirements to donors are met

Financial Management

•     Provide support to Programme and Project Managers, other FZS programme/project staff regarding financial management

•     Analysis as requested.

•     Expenditure forecasts

Ad Hoc Projects

•     All other reasonable requests as they arise.

Internal and external relationships, interaction

·       Head of Indonesia Programme

·       Project Leaders

·       Bookkeepers

·       Project accountants

·       Auditors

·       Administrative and Logistics Officer

·       HQ finance department

·       Donors

·       Bank

·       Labour and tax offices

·       FZS Legal advisors

·       Indonesia support staff

Job requirements
a) Qualifications and experience - required

·  Working towards or gained a professional accounting qualification such as:

·   Association of Chartered Institute of Management Accountants (CIMA) or

·   Association of Chartered Certified Accountants (ACCA) or

·   Association of Chartered Accountants (ACA) or

·   Chartered Institute of Public Finance and Accountancy (CIPFA)

·   Association of Accounting Technicians (AAT)

·   International Association of Bookkeepers (IAB)

·  5 Year’s middle or senior financial management in the commercial or not-for-profit sector

·  Management consulting experience or experience designing and implementing new management systems (e.g. financial, human resource and/or administrative) in an organisation

·  Exceptional interpersonal and written, verbal and listening communication skills (excellent written and verbal skills in English and Bahasa Indonesia)

·  Proven understanding that the role of administration and financial departments is to provide a support service for the delivery of effective management (in this case conservation management and outcomes)

·  Commitment to providing high-quality, accurate and timely information

·  Ability to both think strategically and provide manage detail on a daily basis to ensure operational excellence

·  Experience of preparing and conducting audits

·  Knowledge of electronic/online banking and Microsoft Office with MS-Excel to an advanced level

·  Ability to work to tight deadlines under pressure

·  Able to work effectively with non-financially trained professionals

·  Knowledge of Indonesian law, particularly labour, tax, NGO and environmental law

·  Willingness to live and work in Jambi, Sumatra

·  Ability to travel to project areas in Sumatra, often travelling and living under basic conditions in remote areas

·  Experience working in an international organisation or overseas

b) Qualifications and experience – desired

·  Project management experience

c) Behaviour Competencies

Management Control
- Establishing and carrying out procedures to monitor and regulate staff progress, tasks and activities as well as own activities and responsibilities

Integrity
- Maintain high ethical standards, both personally and professionally; shows integrity and fairness in dealings with others

Teamwork
- Co-operates and works well with others in the pursuit of team goals; shares information; supports others.
- Contributes effectively towards a collective (organisational) goal or towards solving problems/conflicts even when the topic involved does not directly serve own interests.

Planning, organizing
- Setting goals and priorities in an effective manner; indicating the necessary action, time and resources and monitoring progress of staff and own activities and responsibilities; assigning and delegating tasks.

Customer Service
- Concerned to provide a prompt, efficient and personalized service to clients; goes out of way to ensure that individual customer needs are met

Empowering/ motivating/ persuading others
- Enthuses others and facilitates successful goal accomplishment by promoting a clear sense of purpose, inspiring a positive attitude to work, and arousing a strong desire to succeed among team members.
- Actively seeks to improve others' skills and talents by providing constructive feedback, coaching, training opportunities and assignments with challenge their abilities and encourage development.
- The ability to make and maintain contact with people at different levels in a natural way; to interact with people at personal level and have a positive influence on the working atmosphere.
Able to influence attitudes and opinions of others and gain agreement to proposals, plans, ideas, skilful at negotiating

Problem analysis
- Pointing out problems. Breaks problems into constituent parts and differentiates key elements from irrelevant or trivial; makes accurate use of logic; draws sound inferences from information available.
- Recognising important information; establishing connections between various pieces of information. Tracing possible causes of problems; searching for practical data/solutions.



Interested and qualified persons with the required experience are invited to submit their application in English with cover letter (please put your expected salary and possibility date to join), detailed CV to the Human Resources Department at the following email address: litadelarosa_fzs@yahoo.co.id while also CC freddy.tambunan@fzs.org with the subject of HEAD OF FINANCE


Please note that only shortlisted candidates will be contacted.
  
Deadline to submit application: 19 June 2020