Project Officer

 

PROJECT OFFICER

Join the Economic Cooperation Program Collaborative Hub in Jakarta as one of three Project Officers who will assist the ECP Technical Leads to ensure that ECP activities (design, logistics, contractual management and administration) in their assigned technical area are being implemented in a professional and timely manner.

About Cardno
We are a global provider of integrated professional services which enrich the physical and social environment for the communities in which we live and work. Our team of multidisciplinary specialists has more than 70 years’ experience in designing, developing and delivering sustainable projects and community advancement programs. 

Cardno ID (International Development) has extensive experience managing a number of donor-funded programs in the Asia Pacific region. We engage in international development as a holistic, multidisciplinary and integrated process. Strengthened by our geographic and market diversity, we are committed to providing innovative and integrated solutions that create opportunities for significant, lasting change in emerging economies. Collaborating with multilateral and bilateral donors, private clients, governments and communities to develop sustainable solutions to complex challenges, we work with local counterparts to achieve meaningful impact.


Overview of the Role:
Project Officers (PO) will assist ECP Technical Leads ensure that the ECP activities (design, logistics, contractual management and administration) in their assigned technical area are being implemented in a professional and timely manner. In coordination with relevant ECP Hub team members, the PO will arrange meetings in liaison with ECP’s counterpart agencies and partners and provide project and events management support. They will also be involved in developing activity designs, contractual management of sub-contracted partners or specialists, and monitoring activity and budget implementation, as well as undertaking basic research tasks. Key skills required include research, note-taking, minutes, contractual and budget management, organisation of workshops, liaison and relationship management with counterparts, data input and analysis, highly developed communications skills and project management abilities. The PO will also need good administration and financial documentation skills, ability to work in an international environment and work effectively in a team across Government of Indonesia and Government of Australia partners.


About the Program:
The Governments of Indonesia and Australia have entered into the Indonesia-Australia Comprehensive Economic Partnership Agreement (IA-CEPA), creating a framework to unlock the vast potential of the bilateral economic relationship. To support this ambition, the IA-CEPA includes a new Economic Cooperation Program (ECP). The ECP’s goal is to maximise the benefits of IA-CEPA, support trade and investment, improve market access, and promote inclusive economic growth in Indonesia. The primary objective is to ensure the efficient and effective implementation of IA-CEPA to increase two-way trade and investment that is broad based and inclusive. Through a “Collaborative Hub”, the ECP will work with Australian and Indonesian partners, combining sound trade and development practice by supporting Indonesia to maximise the benefits of IA-CEPA, addressing regulatory challenges (through technical assistance), while resourcing innovative industry engagement in sectors of mutual interest, and by investing in standards, skills and private sector development in new areas.


About the Role:
The Economic Cooperation Program Collaborative Hub offers meaningful opportunities for each individual member of our team to grow, make an impact and leave a legacy for local communities, globally. By joining the ECP Collaborative Hub, you will be part of an environment where you can collaborate with leading experts from diverse backgrounds, access development programs to achieve your career goals, and be challenged to take a global outlook.

This is an exciting opportunity to join a high performing team that combines trade and investment acumen with a deep knowledge of sound development practice. As a member of the Hub, you will support new collaboration efforts and ways of working in trade and development programs, integrating gender equity and social inclusion as a cornerstone of trade.

Responsibilities and duties:
Under the direction of the Technical Lead, key tasks the PO is responsible for include:

Activity design and work plan development

• Participate in the development of activity designs (background, scope and outcomes proposed) for the assigned technical area.
• Undertake basic research into key aspects of activity designs as directed by the Technical Lead.

Contract Management

• Work with the Technical Lead in the development of TORs for specialists or firms sub-contracted to undertake work in the assigned technical area, and the ECP Hub’s operations work unit on the development of tender documents and tender assessment panel related to relevant procurements.

Ensure effective monitoring and management of short-term specialists, or sub-contracted firm contracts and TOR/Scope of Services in terms of performance and delivery of services as contracted. 

Monitoring Activity and Budget Implementation

• Assist in developing and overseeing the budgets for all activities, workshops or seminars that form part of approved activities in the assigned technical area.
• Ensure that the budgets are developed and updated in line with relevant ECP and Cardno Guidelines.
• Monitor the implementation of all activities within the Contractor’s mandate to ensure compliance with contractual requirements in terms of timelines, deliverables, milestones, invoicing and preparation of the Input Completion Report.
• Work closely with ECP’s Monitoring, Evaluation and Learning (MEL) Adviser, with proactive communication and information flow for the MEL framework.

Arrange Meetings

• Help define meeting purpose and identify relevant participants.
• In coordination with the Activity Support Officer and ECP Hub operations team, organise meetings in accordance with requirements and within designated time, including:

·       Prepare agendas and minutes (records of discussion) for the participants as required.

·       Coordinate logistics including venue, catering and correspondence for the meetings, and

·       Prepare meeting papers and dispatch to participants within appropriate timelines.

• Draft accurate minutes of meetings in a timely fashion.

Coordinate Translator & Interpreter

• Coordinate with the translators/interpreters in the translation of documents or with their assistance in translating/interpretation at meetings.
• Undertake direct translations using web-translation tools as guided

Review Reports

• Review reports and other documents prepared by contracted specialists and subcontractors to ensure they comply with ECP documentation standards (including Style Manual), GESI and MEL requirements, and address the core requirements of their TOR/Scope of Services and are delivered on time.

Records Management

• Ensure all documentation, including minutes of meetings, agendas, TORs, scope of services, contracts, research, activity designs and activity outputs are appropriately named and stored on ECPs Egnyte information management system.

To access the Terms of Reference detailing the role, responsibilities and selection criteria for this position, please copy and paste this link into a web browser: https://www.cardno.com/media/7038/tor-ecp-project-officers-final.pdf

About You:
You will be a motivated and proactive Project Officer with the right combination of talent, energy and a commitment to technical excellence. You will also have:

• Bachelor’s degree in economics, law, finance, business, public policy, international relations or other relevant area
• At least 3 years relevant practice-based experience in international organisation, project or firm in a similar role.
• Demonstrated ability to conduct research and analysis.
• Proven project/activity management track record
• Willingness to undertake administrative support functions (e.g., organization of workshops, meetings, materials and products)
• Excellent communication skills, including networking and relationship skills and written and verbal communication in Bahasa Indonesia and English.

How to apply?
We welcome your interest in joining the ECP Collaborative Hub team. Please click 'apply' and submit your CV including a cover letter that addresses the selection criteria (no more than two pages). Kindly note that applications that do not include a cover letter addressing the key selection criteria will not be considered.  Only shortlisted applicants will be contacted. 

Please apply from the following link : https://clientapps.jobadder.com/41217/cardno/3683868

Cardno provides equal employment opportunities. We welcome and encourage applications from people of all backgrounds and abilities.

Applications must be submitted by 4 April 2021, 5 PM (AEDT).

Cardno is committed to Safety and the Prevention of Sexual Abuse, Exploitation and Harassment (PSEAH), Child Protection, Fraud and Bribery prevention. We want to engage with the right people to deliver our client programs. As part of our approach you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All Cardno staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.
 
Contact:
If you have any questions, please contact recruitment.internationaldevelopment@cardno.com quoting "ECP – Project Officer” in your email subject line. Please use provided application platform to send your CV and cover letter.